GEM

Southern Railway Steel Filing Cabinets Tender General Office Per IS 3313 (Q2) Tiruchirappalli Tamil Nadu 2025

Bid Publish Date

25-Nov-2025, 5:08 pm

Bid End Date

02-Dec-2025, 9:00 am

Location

TIRUCHIRAPPALLI , TAMIL NADU

Progress

Issue25-Nov-2025, 5:08 pm
AwardPending
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Quantity

6

Bid Type

Single Packet Bid

Categories 1

OFFICE FURNITURE

Tender Overview

Southern Railway invites bids for Steel Filing Cabinets for General Office Purpose (V2) in TIRUCHIRAPPALLI, TAMIL NADU. Procurement category requires IS 3313 (Q2) compliance and BIS marked products. Scope is the supply of steel filing cabinets delivered to the New crew lobby at Kallukuzhi. The bid specifies escalation options up to 25% of bid quantity during or after contract and a delivery timeline tied to extended periods with minimum 30 days. Key differentiators include mandatory Material Test Certificate and OEM warranty certificates, with on-demand conformity test reports from AHSP/NABL/ILAC accredited labs. The bidder must align with GST practices as per supplier’s rate, and will bear GST implications according to actuals or quoted rates. The arrangement targets a straightforward supply contract, where delivery is the sole scope, and post-delivery support is expected via an established Indian service network.

Technical Specifications & Requirements

  • Product category: Steel filing cabinets, general-purpose, V2 per IS 3313 (Q2)
  • Drawer suspension type and steel sheet material specifications implicitly govern build quality
  • Cradle strips material, lock type, and overall height from floor to top to be per design drawings
  • Colour/finish: specified but not detailed; may require BIS-compliant finish
  • Testing/Certification: BIS marked; provide test reports from AHSP/NABL/ILAC accredited or Central Government Lab; furnish reports on demand
  • Delivery location: New crew lobby, Kallukuzhi; scope limited to supply of goods
  • Warranty: OEM warranty certificates required; after-sales service network in India; warranty term aligned with product specs

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; verify in final tender docs
  • Quantity flexibility: up to 25% increase/decrease; delivery periods adjust proportionally with minimum 30 days extension
  • GST: bidder to determine applicability; GST reimbursement per actuals or quoted rate (whichever lower)
  • Documentation: Material Test Certificate to accompany supply; buyer lab results govern acceptance
  • Delivery terms: scope limited to supply; post-delivery service required via OEM and local service centers
  • Warranty/Service: OEM warranty; installation/training/troubleshooting via sanctioned service network; service centers to be listed with bid

Key Specifications

  • Product: Steel filing cabinets, General Office Purpose (V2)

  • Standards: IS 3313 (Q2); BIS marking

  • Materials: Steel sheet; cradle strips material

  • Locks: Lock type specification required by design

  • Dimensions: Overall height from finished floor to cabinet top (including pedestal) as per drawings

  • Finish: Colour and finish to meet BIS/IS 3313 requirements

  • Testing: BIS marked; test reports from AHSP/NABL/ILAC accredited labs; on-demand submission

Terms & Conditions

  • 25% quantity variation allowed with proportional delivery extension

  • GST payable by bidder; reimbursement per actuals or quoted rate

  • Material Test Certificate mandatory; buyer lab results govern acceptance

  • OEM warranty certificates to be submitted at delivery

  • Delivery to New crew lobby, Kallukuzhi; scope is supply of goods

Important Clauses

Payment Terms

GST handling by bidder; reimbursement per actuals or quoted rate; no explicit advance terms provided

Delivery Schedule

Delivery period linked to original/extended delivery orders; minimum 30 days extension for extra quantity; delivery anchored to Kallukuzhi site

Penalties/Liquidated Damages

Details not fully provided; acceptance is lab-test driven; OEM warranty adherence implied

Bidder Eligibility

  • Experience in supplying metal filing cabinets or similar office furniture

  • IS 3313 (Q2) compliance demonstrated by BIS marking

  • Ability to provide Material Test Certificates and OEM warranties

  • Strong after-sales service network within India

Past Similar Tenders (Historical Results)

5 found

Steel Filing Cabinets for General Office Purpose (V2) as per IS 3313

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Posted: 19 August 2025
Closed: 29 August 2025
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Steel Filing Cabinets for General Office Purpose (V2) as per IS 3313

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Posted: 14 November 2024
Closed: 25 November 2024
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Steel Filing Cabinets for General Office Purpose (V2) as per IS 3313

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Posted: 18 November 2024
Closed: 28 November 2024
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Steel Filing Cabinets for General Office Purpose (V2) as per IS 3313

Indian Army

NASHIK, MAHARASHTRA

Posted: 18 June 2025
Closed: 30 June 2025
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Steel Filing Cabinets for General Office Purpose (V2) as per IS 3313

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Posted: 7 October 2025
Closed: 22 October 2025
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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL REQUIREMENT Type of steel filing cabinets Four – drawer type
GENERAL REQUIREMENT Type of drawer suspension Ball-bearing-roller suspension
MATERIAL Steel sheet material Cold-reduced carbon steel sheet conforming to CR0 grade of IS 513:2016 (with the latest amendment)
MATERIAL Cradle strips material Painted steel
LOCKS Lock type CAM lock
DIMENSION Overall height from finished floor level to top of the cabinet including pedestal 1380 mm(for four drawer type)
COLOUR AND FINISH Product colour Brown
COLOUR AND FINISH Finish with Epoxy polyester powder coated to the thickness of 50(+/-10)microns
TESTING AND CERTIFICATION BIS marked No
TESTING AND CERTIFICATION Availability of test reports from AHSP /NABL /ILAC accredited or Central Government Lab to prove the conformity of products to the specification No
TESTING AND CERTIFICATION Test reports to be furnished to buyer on demand, if claimed to be available NA

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar steel filing cabinet supply

4

Financial statements (audited if available)

5

EMD/Security deposit documents (if applicable)

6

Technical bid documents demonstrating BIS marking and IS 3313 (Q2) compliance

7

OEM authorizations or authorized distributor certificates

8

Material Test Certificates for supplied items

9

Test reports from AHSP/NABL/ILAC accredited labs (on demand)

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid on the Southern Railway steel filing cabinet tender in Tiruchirappalli 2025

Bidders should demonstrate BIS marking for IS 3313 (Q2), provide OEM authorization, and submit Material Test Certificate with the delivery offer. Ensure GST terms are clarified, and address the 25% quantity option. Include test reports from AHSP/NABL/ILAC labs if available; confirm delivery to Kallukuzhi lobby.

What documents are required for this tender in Tamil Nadu cabinet procurement

Submit GST registration, PAN, experience certificates for similar cabinets, financial statements, EMD documentation if applicable, OEM authorization, BIS certification proof, and Material Test Certificates. Additional lab test reports must be provided on demand for acceptance by Southern Railway.

What standards must the steel filing cabinets meet for IS 3313 (Q2)

Cabinets must be IS 3313 (Q2) compliant with BIS marking. Materials include steel sheet and cradle strips, with appropriate drawer suspension and lock type specified by design drawings. Finish and colour should conform to BIS/IS designation tied to IS 3313 (Q2).

When is delivery expected to commence for the Kallukuzhi facility

Delivery is aligned to the original delivery order date with possible extension up to 25% of quantity. If extended, additional time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum extension of 30 days, and delivery anchored at the New crew lobby, Kallukuzhi.

What is the warranty requirement for the supplied filing cabinets

OEM warranty certificates must be submitted at delivery. The seller must guarantee rectification of breakdowns during the warranty period and maintain an established service network in India with listed service centers near consignee destinations.

What testing reports are required to be furnished on demand

Conformity proof from BIS and on-demand test reports from AHSP/NABL/ILAC accredited labs or Central Government Labs must be provided to prove compliance with IS 3313 (Q2). Reports should be furnished upon request by Southern Railway during assessment.

What is scope of supply for this tender in Tamil Nadu

Scope is strictly supply of goods (steel filing cabinets). Installation, commissioning, or on-site manufacturing is not listed; however, OEM warranty and after-sales service are required, with delivery to the specified lobby in Kallukuzhi.

What are the GST considerations for bidders for this tender

GST is to be assessed by the bidder. The purchaser will reimburse GST as per actuals or the quoted rate, whichever is lower. Bid value should clearly indicate applicable GST percentage and any exemptions to avoid post-award adjustments.