Police Department Kerala Desktop Computers & Laptops Tender 2025 - Entry/Mid Level Procurement in Kerala with 25% Option Clause

Tender Overview

The Police Department, Home Department Kerala invites bids for Entry and Mid Level Desktop Computers and Laptop/Notebook as part of a state-wide procurement in 2025. Estimated value is ₹225,000 with no BOQ items listed. The tender emphasizes scalability via an option clause allowing up to 25% quantity variance during contract execution. Delivery terms tie to the original delivery window, with extended periods calculated per the option clause, ensuring flexible fulfillment. A key differentiator is the requirement to establish or demonstrate a Functional Service Centre in the State of each consignee location for carry-in warranty (or confirm on-site warranty where applicable). This procurement targets standard office computing hardware for police operational needs and emphasizes timely delivery and post-sales support across Kerala.

Technical Specifications & Requirements

• Product category: Entry and Mid Level Desktop Computers and Entry and Mid Level Laptop/Notebook.
• Quantity: not specified in the BOQ; total items indicated as 0, but procurement scope clearly targets standard desktop and laptop units.
• Delivery/Delivery Window: delivery period aligned to the last date of the original delivery order; option clause allows extension based on (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
• Service & Support: bidders must have a Functional Service Centre in Kerala for carry-in warranty; if not present at bidding, must establish within 30 days of award and provide documentary evidence prior to payment.
• Compliance: on-site or carry-in warranty terms to be clarified; bidders should be prepared to demonstrate service capability and geographic coverage.
• Documentation and eligibility: OEM support and local service footprint are critical; ensure readiness to deploy hardware suitable for government use and basic IT security alignment.

Terms, Conditions & Eligibility

• EMD: Not explicitly stated in the tender data; bidders should verify exact deposit requirements during bid submission.
• Quantity variance: up to 25% increase/decrease permitted at contract award and during currency at contracted rates.
• Delivery deadlines: extended delivery time calculations apply; minimum extension baseline is 30 days.
• Service requirement: establish a Functional Service Centre in Kerala within 30 days of contract award; payment contingent on documentary evidence.
• Warranty: on-site or carry-in warranty terms to be confirmed; service coverage must be maintained within the state for each consignee location.
• Documentation: bidders must provide OEM authorizations, GST registration, PAN, experience certificates, financial statements, and technical bid documents as part of submission.