GEM

Public Instruction Department Karnataka Procurement: All-in-One PCs, High-End Laptops & 1kV UPS Tender 2025

Bid Publish Date

09-Dec-2025, 8:51 am

Bid End Date

19-Dec-2025, 9:00 am

EMD

₹56,000

Value

₹28,00,000

Location

HAVERI , KARNATAKA

Progress

Issue09-Dec-2025, 8:51 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

24

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Exact itemization: All in One Computer (16 units), 1 KVA UPS (4 units), Laptop (4 units), LED Projector (8 units), Sait Preparation (4 units).
  • • Estimated value: ₹2,800,000 with EMD ₹56,000; unit prices specified in bid breakdown.
  • • Option Clause: Purchaser may increase/decrease quantity up to 25% at contracted rates; delivery extension rules defined.
  • • Delivery timing rules link to last delivery date with minimum 30-day extended period; calculated extension formula provided.
  • • No explicit standards; ensure compliance with general procurement terms and OEM authorizations as implied by ATC.
  • • Scope: “Only supply of Goods”; installation/ commissioning appears optional per line item but not clearly mandated.
  • • Financial health requirement: bidder must not be in liquidation or bankruptcy; must upload undertaking.
  • • Bidder must submit GST, PAN, experience certificates, financials, and EMD documentation as part of submission.

Categories 4

LAPTOP UPS ATM MICRO CONTROLLER

Tender Overview

The Public Instruction Department of Karnataka seeks procurement of three technology categories: All in One Computer (16 units), High End Laptop/Notebook (4 units), and 1 KVA UPS with AVR (4 units), plus associated equipment. Estimated contract value is ₹2,800,000 with an EMD of ₹56,000. Supply scope includes delivery to Karnataka educational facilities, with option clauses enabling up to 25% quantity variation at contracted prices. The bid breakdown lists itemized totals: ₹1,280,000 for All-in-One PCs, ₹320,000 for 1 KVA UPS, ₹280,000 for laptops, ₹400,000 for LED projectors, and ₹520,000 for “Sait Preparation” (likely setup/installation). This opportunity targets multiple devices under a single procurement framework, with emphasis on compliant, timely delivery.

Technical Specifications & Requirements

  • Product mix includes: All in One Computer (16 units), 1 KVA UPS with AVR (4 units), Laptop (4 units), LED Projector (8 units).
  • Financials: Estimated value ₹2,800,000; EMD ₹56,000; unit prices as listed: PCs ₹80,000, UPS ₹80,000, Laptop ₹70,000, Projector ₹50,000, Sait Preparation ₹130,000.
  • Terms indicate delivery period flexibility via option clause; no explicit delivery timeline stated in the data.
  • No explicit technical standards or brand requirements are specified in the tender data provided.
  • Bidder must ensure financial standing and non-liquidation status per terms; scope is “Only supply of Goods.”

Terms, Conditions & Eligibility

  • EMD: ₹56,000; document to accompany bid per T&C.
  • Delivery terms: Option to increase quantity up to 25%, delivery timelines extendable from last delivery date; extended time formula provided, with minimum 30 days.
  • Financial standing: Bidder must not be under liquidation or bankruptcy; provide undertaking.
  • Payment: Terms not explicitly stated beyond scope; bidders should anticipate standard government payment cycles.
  • Documents: GSTIN, PAN, experience certificates, financial statements, EMD proof, OEM authorizations (inferred from ATC), and technical bid documents.
  • Warranty/Support: Not explicitly specified; ATC indicates scope is “Only supply of Goods.”
  • General ATC: Compliance with all attached terms and conditions; bidder must upload ATC document.

Key Specifications

  • All in One Computer: 16 units; unit price ₹80,000; total ₹1,280,000

  • 1 KVA UPS with AVR: 4 units; unit price ₹80,000; total ₹320,000

  • Laptop: 4 units; unit price ₹70,000; total ₹280,000

  • LED Projector: 8 units; unit price ₹50,000; total ₹400,000

  • Sait Preparation: 4 units; unit price ₹130,000; total ₹520,000

  • Estimated value: ₹2,800,000; EMD: ₹56,000

Terms & Conditions

  • EMD ₹56,000 required; bid to include EMD proof with submission

  • 25% quantity variation allowed during contract at same rates

  • Delivery schedule tied to last original delivery order date with minimum 30 days extended period

  • Only supply of goods; installation/commissioning not clearly defined

  • non-liquidation and non-bankruptcy affirmation required

Important Clauses

Payment Terms

No explicit payment terms stated; expect standard government terms; bidders should confirm at bid stage

Delivery Schedule

Option clause allows quantity variation up to 25%; extended delivery time calculated as (additional quantity / original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated_Damages

Specific LD details not provided; implied potential penalties under standard procurement terms; verify in ATC document

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Demonstrate financial stability via submitted statements

  • Submit GSTIN, PAN, EMD, and OEM authorizations per terms

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply contracts

4

Financial statements (latest available annual report or 3 years' statements)

5

EMD/Bid security document (₹56,000) as specified

6

Technical bid documents demonstrating product specifications alignment

7

OEM authorization letter or dealership/distributorship proof for the supplied brands

8

Any other documents requested in the terms and conditions

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for All in One PC tender in Karnataka Education Department 2025

Bidders must submit GST, PAN, experience certificates, financials, and ₹56,000 EMD with the bid. Ensure OEM authorization for chosen brands and provide technical compliance documents. The tender allows up to 25% quantity variation and requires delivery as per ATC terms; verify project scope with the buyer.

What documents are required for Karnataka education procurement bid 2025

Required documents include GST certificate, PAN, company financial statements, experience certificates for similar supply, EMD ₹56,000, OEM authorization letters, and technical bid. Ensure scanned copies uploaded with bid and verify all attachments align with ATC terms for quick acceptance.

What are the technical specifications for the Karnataka electronics tender 2025

The tender lists products: All in One PCs (16), 1 KVA UPS with AVR (4), laptops (4), and LED projectors (8), with unit prices: ₹80,000, ₹80,000, ₹70,000, and ₹50,000 respectively. No explicit IS/IS I standards are detailed; bidders should confirm compatibility with school IT infrastructure.

When is the delivery deadline for Karnataka education procurement bid 2025

Delivery timelines are governed by the option clause: quantity can be adjusted up to 25%, with delivery extending from the last original delivery date. If exercised, extended time uses the specified formula and must include a minimum 30 days; confirm exact dates in the ATC document.

What is the EMD amount for the Karnataka IT equipment tender 2025

The EMD is ₹56,000. Ensure payment method aligns with bid submission guidance; attach EMD proof to the bid. This security supports the financial seriousness of supplying 16 All in One PCs and related equipment.

What is scope of supply in Karnataka education department tender 2025

Scope specifies ‘Only supply of Goods’ for items listed (All in One PCs, 1 KVA UPS with AVR, laptops, LED projectors, and Sait preparation). Installation/commissioning are not clearly mandated; bidders should clarify whether on-site setup is included or priced separately in ATC.

What are the eligibility criteria for Karnataka education device tender 2025

Eligibility requires non-liquidation status, no bankruptcy, and the ability to demonstrate financial stability via submitted statements. Bidders must provide OEM authorizations and experience certificates for prior similar supply contracts to verify capability and reliability.

What payment terms are specified for the Karnataka IT equipment supply bid

Actual payment terms are not explicitly stated in the provided data; bidders should refer to the ATC and tender terms for standard government payment practices. Prepare for release after delivery or milestone verification, with potential documentation support from project receipts.

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