Northern Coalfields Limited Facility Management Services Tender Sonbhadra UP 25% Variant O&M of Mechanical Work 2025

Tender Overview

Northern Coalfields Limited, under Coal India Limited, seeks a lump-sum Facility Management Services contract for O&M of mechanical work in Sonbhadra, Uttar Pradesh (PIN 231205). Estimated contract value is ₹40,770,635.83 with an EMD of ₹169,900. The scope includes consumables provided by the service provider and inclusion of these costs in the contract price. The tender features a flexible contract quantity/duration clause allowing adjustments up to 25% at issue and a subsequent 25% ceiling post-issuance. The procurement targets service providers capable of integrated facility management and on-site mechanical maintenance within a mining/industrial setting. Unique aspects include MSME EMD exemption provisions and NIC-based criteria for exemption. This tender requires careful alignment to lump-sum delivery and service continuity across the Sonbhadra site.

Technical Specifications & Requirements

• No formal technical specifications or BOQ items are published; however, the contract covers comprehensive facility management services with on-site O&M of mechanical systems and consumables included in contract cost.
• Expected capabilities include: integrated FM services, preventive/corrective maintenance, spare management, safety compliance, and seamless consumable supply chain.
• Key context indicators: large industrial site in mining sector; strict adherence to operational uptime and safety standards; potential need for on-site supervision, reporting, and coordination with site authorities.
• Eligible bidders should demonstrate experience in mechanical O&M in industrial settings and capability to handle consumable provisioning within lump-sum arrangements.

Terms, Conditions & Eligibility

• EMD: ₹169,900 with MSME exemption possible for defined categories; confirm eligibility at bid submission.
• Quantity/Duringflexibility: contract quantity or duration may be revised up to 25%; firm acceptance required.
• Excess Settlement: service providers may include additional charges up to a defined percentage of item-level total value; require declaration and documentation at invoice stage.
• Compliance: bidders must meet organization-specific terms; NIC-based exemptions apply for MSMEs (Division 78, Class-7820 & 7830).
• Important: No BOQ items published; ensure readiness to sign lump-sum FM contract and provide consumables within quoted price.