GEM

Indian Army Purified water, lotion & cosmetic bottles tender East Khasi Hills Meghalaya 2025 ISO 9001 BIS

Bid Publish Date

08-Nov-2025, 2:00 pm

Bid End Date

29-Nov-2025, 10:00 am

Bid Opening Date

29-Nov-2025, 10:30 am

Location

EAST KHASI HILLS , MEGHALAYA

Progress

Issue08-Nov-2025, 2:00 pm
AwardPending
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Quantity

150

Bid Type

Two Packet Bid

Categories 2

BUTTER DAIRY PRODUCTS

Tender Overview

The Indian Army, Department Of Military Affairs, plans procurement in East Khasi Hills, Meghalaya 793001 for cosmetic products including purified water, propylene glycol, wax, glycerine, shea butter, aloe, mango and cocoa butter lotions in 300ml bottles. The contract scope appears to allow a 25% quantity fluctuation at order placement and during the contract term, at contracted rates, with delivery timelines linked to the original delivery period. Key differentiator includes mandatory certifications and post-sales support expectations for both domestic and imported products. This procurement emphasizes ISO 9001 compliance, BIS licensing, and Material Test Certificates as part of bid evaluation. Specific start/end dates and estimated value are not disclosed in the data, but the terms indicate a formal, certification-driven supply chain requirement for military use.

Technical Specifications & Requirements

  • Product category: cosmetic lotions and purified water preparations in 300ml bottles
  • Standards and certifications required: ISO 9001 certification for bidder or OEM; BIS licence and type test certificates; material test certificate to be provided with supply; OEM authorization if imported with India-based service support; IS or equivalent certifications not explicitly listed beyond BIS/ISO
  • Documentation and testing: documents uploaded with bid; buyer’s lab to test Material Test Certificates; after-sales support for imported products must be India-based
  • Delivery and quantities: option clause permits up to 25% quantity variation; delivery periods align to original delivery schedule with extension rules detailed in clause; no explicit delivery date given
  • OEM/Brand considerations: imported items require registered India-based after-sales service; OEM certificate to accompany bid
  • Scope supplements: no BOQ items present in the data; emphasis on compliance and test results over brand claims

Terms, Conditions & Eligibility

  • EMD/financials: explicit EMD amount not disclosed in the data; terms require adherence to standard bid documents and certification uploads
  • Experience/eligibility: ISO 9001 certification required; OEM or bidder must provide relevant certificates; BIS/type test certificates mandatory
  • Delivery terms: option clause allows scope increase up to 25% during contract; delivery period calculated with reference to original period
  • Documentation: mandatory submission of GST, PAN, experience certificates, financial statements, EMD documents, technical compliance certificates, and OEM authorizations
  • Penalties/quality: material test results from Buyer’s lab determine acceptance; failure to provide required certificates may lead to rejection

Key Specifications

    • Product category: cosmetic lotions in 300ml bottles including ingredients like purified water, propylene glycol, wax, glycerine, shea, aloe, mango, cocoa butter
    • Standards: ISO 9001 certification required; BIS licence and type test certificates
    • Testing: Material Test Certificate to be sent with supply; buyer lab results govern acceptance
    • OEM/Service: for imported products, registered office in India for after-sales service; submit certificate
    • Delivery/quantity: quantity may be increased up to 25% of bid/contract quantity; delivery period linked to original delivery period

Terms & Conditions

  • Option clause allows ±25% quantity change during contract at contracted rates

  • ISO 9001 certification required; BIS licence and type test certificates mandatory

  • Material Test Certificate mandatory with supply; buyer lab determines acceptance

  • Imported products require India-based OEM/authorized service support

Important Clauses

Payment Terms

Not specified in data; bidders should expect standard government terms and documented EMD submission.

Delivery Schedule

Delivery period to commence from the last date of original delivery order; extension rules apply under option clause with minimum 30 days or proportional calculations.

Penalties/Liquidated Damages

Not explicitly stated; acceptance depends on Material Test Certificate results and adherence to delivery timelines per ATC.

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must possess BIS licence and type test certificates

  • Imported products require India-based OEM/authorized service center

Past Similar Tenders (Historical Results)

5 found

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Posted: 29 May 2025
Closed: 23 June 2025
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Masala papad,Moong papad,mango pickle,mixed veg pickle,coconut powder

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KANPUR NAGAR, UTTAR PRADESH

Posted: 2 March 2025
Closed: 24 March 2025
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Masala papad,Moong Papad,Mango Pickle,Mixed Veg Pickle,Coconut Powder

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KANPUR NAGAR, UTTAR PRADESH

Posted: 2 March 2025
Closed: 24 March 2025
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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar cosmetic/lotion supply

4

Financial statements (latest audited/management accounts)

5

EMD submission proof (DD/online transfer receipt)

6

Technical bid documents and compliance statements

7

OEM authorization from original equipment manufacturer (for imported products)

8

ISO 9001 certification (bidder or OEM)

9

Bis license and type test certificates

10

Material Test Certificate to accompany supply

11

Any additional product-specific approvals per bid document

Frequently Asked Questions

Key insights about MEGHALAYA tender market

What documents are required for the Indian Army lotion tender in East Khasi Hills?

Bidders must submit GST registration, PAN, experience certificates for similar supply, latest financial statements, EMD proof, technical compliance, OEM authorization if imported, ISO 9001 certificate, BIS licence and Type Test certificates, plus Material Test Certificate with delivery.

How to meet ISO 9001 and BIS requirements for this procurement?

Bidder or OEM must hold ISO 9001 certification; provide BIS licence and Type Test certificates. If supplying imported items, include India-based after-sales service proof and OEM authorization. Ensure all certificates are current and uploaded with the bid.

What is the delivery timing and quantity flexibility under the option clause?

Delivery starts after the original delivery order; quantity may increase up to 25% during contract at contracted rates. If extended, compute additional time as (increased quantity/original quantity) × original delivery period with a minimum of 30 days.

What is required to validate product material for acceptance?

Submit a Material Test Certificate with the supply. Buyer’s lab will test samples; results determine acceptance. Ensure the certificate matches the exact 300ml lotion composition and packaging.

Are OEM authorizations mandatory for imported cosmetic products?

Yes. Imported products require an OEM or Authorized Seller with a registered Indian office for after-sales support. Include the certificate proving this arrangement as part of the bid documents.

Which certifications play a critical role in bid evaluation for this tender?

Key certifications include ISO 9001, BIS licence, Type Test Certificates, and Material Test Certificate. Absence or non-upload of these certificates may result in bid rejection; ensure all are current and submitted.

Where can bidders find the delivery and testing criteria for acceptance?

Delivery criteria align with the original delivery period and option-based extensions. Testing criteria are determined by the Buyer’s lab via Material Test Certificates; ensure packaging and labeling meet 300ml bottle specifications and include proper documentation.