GEM

IOCL-RHQ AMC for 2 DG Sets 1010 KVA Gurugram Pre-owned Equipment AMC 2025

Bid Publish Date

24-Nov-2025, 11:41 am

Bid End Date

01-Dec-2025, 12:00 pm

Value

₹15,58,927

Location

GURUGRAM , HARYANA

Progress

Issue24-Nov-2025, 11:41 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 5

TECHNICAL SERVICES OTHER SERVICE WATER LEVEL RECORDER MICROCENTRIFUGES ROUTINE MAINTENANCE

Tender Overview

Organization: Indian Oil Corporation Limited (IOCL – RHQ) invites a quarterly AMC/CMC for 2 no. DG sets (1010 KVA) at IIPM Gurugram with consumables for routine maintenance. Estimated contract value: ₹1,558,927.36. Scope covers customized maintenance for pre-owned equipment, leveraging services from Greaves Cotton-related assets. Tender emphasizes fixed quarterly cadence and inclusion of consumables; no BOQ lines reported, indicating fixed service bundle. Unique clause allows contract quantity/duration adjustments up to 25% before award and post-award increments within the same limit. This opportunity targets service providers capable of OEM-lean maintenance for high-capacity generators in the NCR region.

Technical Specifications & Requirements

  • DG sets: 2 units, each 1010 KVA capacity
  • Service scope: Customized AMC/CMC including routine maintenance, consumables
  • Location: IIPM, Gurugram, Haryana; on-site service support
  • Vendor requirements: With experience in DG maintenance for high-kVA sets; alignment with OEM/authorized service practice where applicable
  • Commercial terms: Estimated value ₹1,558,927.36; quarterly service cadence; no explicit EMD stated in data
  • Clause highlights: 25% quantity/duration flex before award and post-award; excess settlement option allows additional invoice charges within defined percentage

Terms, Conditions & Eligibility

  • EMD: Not specified in provided data
  • Delivery/Performance: Quarterly maintenance cycle specified; on-site servicing at Gurugram site
  • Payment terms: Not detailed in data
  • Documentation: Standard bidder documents are implied; OEM authorisation or service capability proofs likely required
  • Warranty/Support: Not detailed; AMC implies ongoing support and spare consumables
  • Contract adjustments: Buyer can modify contract quantity/duration by up to 25%; service providers must accept changes
  • Excess settlement: Additional charges allowed up to a percentage of item-level value with supporting documents

Key Specifications

  • 2 nos DG sets of 1010 KVA each

  • AMC/CMC for routine maintenance with included consumables

  • Location: IIPM Gurugram; service/maintenance on-site

  • Contract cadence: Quarterly AMC

  • Estimated contract value: ₹1,558,927.36

  • Flexibility: contract quantity/duration adjustments up to 25%

  • Excess settlement option enabling additional charges with documentation

Terms & Conditions

  • 25% contract quantity/duration adjustment allowed before and after award

  • Excess settlement mechanism for additional charges with documentation

  • AMC scope includes routine maintenance and consumables for 2x1010 KVA DG sets

Important Clauses

Payment Terms

No explicit payment terms provided; bidders should expect standard government-like AMC invoicing with quarterly milestones and clearance on completion of each maintenance cycle.

Delivery Schedule

Quarterly on-site maintenance schedule at IIPM Gurugram; no specific delivery window published beyond quarterly cadence.

Penalties/Liquidated Damages

No LD details published; bidders should verify penalties or service-level penalties within final contract terms.

Bidder Eligibility

  • Proven experience in DG set maintenance for high-capacity (≥1000 KVA) generators

  • Financial capability to support a roughly ₹1.56 million AMC contract

  • Authorization or OEM service capability for relevant DG brands; Greaves Cotton association preferred

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for DG set maintenance (specifically 1010 KVA or higher)

4

Financial statements / turnover proof aligning with AMC scope

5

Technical bid / technical capability documentation

6

OEM authorisation or service capability proof (Greaves Cotton or relevant OEM)

7

Any prior similar AMC certifications or approvals

Frequently Asked Questions

Key insights about HARYANA tender market

What documents are required for IOCL Gurugram AMC tender bid in 2025?

Bidders must submit GST registration, PAN, experience certificates for 1010 KVA DG maintenance, financial statements, OEM authorizations, and technical bid documents. Ensure on-site capability proof for Gurugram deployment and include consumable pricing within the AMC scope.

How is the 25% quantity flexibility applied in this IOCL AMC tender?

The buyer may increase or decrease contract quantity or duration up to 25% at contract issue and after award. Bidders must accept revised quantities or durations and adjust resource planning accordingly, ensuring uninterrupted DG maintenance.

What are the DG set specifications for the IOCL Gurugram AMC bid?

Two DG sets of 1010 KVA each are covered under the AMC. The scope includes routine maintenance and consumables, with on-site service at IIPM Gurugram, Haryana, and quarterly maintenance cycles for sustained reliability.

What is the estimated value and scope of the IOCL Gurugram AMC contract?

The estimated contract value is ₹1,558,927.36. Scope includes customized AMC/CMC for two pre-owned 1010 KVA DG sets, with consumables and quarterly maintenance, managed by an approved vendor in the NCR region.

When should bidders anticipate quarterly maintenance deliverables for this tender?

Bidders should prepare for a quarterly on-site maintenance cycle at IIPM Gurugram, with consumables provided as part of the AMC. The final schedule is defined in the contract and aligns with the quarterly cadence.

What are the expected payment terms for the IOCL Gurugram AMC procurement?

The tender data does not specify payment terms. Bidders should expect standard AMC terms, potentially linked to milestone completion per quarterly maintenance and supplier invoicing after service delivery.

Are OEM authorizations required for the IOCL Gurugram DG AMC tender?

Yes, OEM authorization or proven service capability for DG maintenance is typically required. Preferred affiliation with Greaves Cotton or equivalent OEM, along with technical capability proofs and prior DG maintenance experience.

What is the location for the IOCL Gurugram DG AMC tender service delivery?

Service is delivered on-site at IIPM Gurugram, Haryana, catering to two 1010 KVA DG sets. Vendors must provide on-site maintenance teams and consumable supply as part of the quarterly AMC.