GEM

Chalissery Gramapanchayath Kerala Laptop Tender Entry/Mid Level 2025 IS 550 Compliant

Posted

27 Oct 2025, 12:50 pm

Deadline

07 Nov 2025, 01:00 pm

Location

PALAKKAD , KERALA

Progress

Issue27 Oct 2025, 12:50 pm
AwardPending
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Quantity

10

Bid Type

Two Packet Bid

Key Highlights

  • • - Local OEM authorization letter required for bid participation
  • • - Kerala-based company with an authorized service centre within Kerala
  • • - Minimum 5 years Gem Portal experience with proof
  • • - 4 star or above star rating; attach screenshot
  • • - Single make and model specification submission; product brochure mandatory
  • • - Sample submission within 2 days of notification
  • • - Delivery option clause allowing up to 25% quantity variation during contract
  • • - Pre-loaded operating system specified; OS must be factory-installed
  • • - Local preference for Kerala suppliers; focus on after-sales support

Categories 1

LAPTOP

Tender Overview

Chalissery Gramapanchayath (Local Self Government Department, Kerala) invites bids for Entry and Mid Level Laptop - Notebook procurement. The scope centers on standard notebooks with defined hardware specs: Processor, RAM, Display, and Storage requirements, along with factory pre-loaded OS. No BOQ items listed; project origin is government procurement through the Gem portal. The procurement emphasizes local OEM authorisation, Kerala service availability, and documented experience. The bid includes supplier eligibility constraints (4-star rating threshold, local Kerala operations, and OEM authorization). A sample submission process and a 2-day post-notification delivery for samples are highlighted. Key differentiators include mandatory local service presence and a minimum five-year Gem Portal experience, plus single-make/model specification submission. The opportunity targets Kerala-based suppliers with regional support capabilities and a focus on supplied notebook hardware for government use.

Technical Specifications & Requirements

  • Category: Processor; Laptop Type
  • Category: Processor; Processor Number
  • Category: Operating System; Factory Pre-Loaded OS
  • Category: Memory; RAM Size (GB)
  • Category: Display; Display Size (cm) Diagonal
  • Category: Storage; Capacity of Storage Drive (GB)
  • Mandatory: Only one make and model per bid; product brochure required; 4-star rating or higher; local service centre in Kerala; OEM authorization letter; evidence of 5 years Gem Portal experience; sample submission within 2 days of notification.

Terms, Conditions & Eligibility

  • EMD/Financials: Not explicitly stated in data but bid requires bidder compliance with local terms and industry standards.
  • Delivery: Samples due within 2 days post-notification; bulk delivery terms aligned with government option clause allowing 25% quantity variation.
  • Documentation: Product brochure/catalogue mandatory; OEM authorization; proof of Kerala-based operations; service engineers locally available.
  • Experience: Minimum 5 years Gem Portal experience; Kerala-based company; authorised service centre in Kerala.
  • Local Preference: Bidders from outside Kerala not preferred; emphasis on local supplier capabilities and after-sales support.

Key Specifications

    • Product category: Entry and Mid Level Laptop - Notebook
    • Processor: Laptop type and processor number (as per bid)
    • Operating System: Factory pre-loaded OS
    • Memory: RAM Size (GB)
    • Display: Display Size (cm) diagonal
    • Storage: Capacity of Storage Drive (GB)

Terms & Conditions

  • EMD amount not specified in data; bidders must comply with local terms and conditions

  • Delivery: 2-day sample submission post-notification; 25% quantity variation allowed

  • Eligibility: Kerala-based OEM, 4-star rating, Kerala service center, 5+ years Gem Portal experience

Important Clauses

Delivery Schedule

Delivery terms allow 25% quantity variation during contract and extendable delivery time calculated as (additional quantity/original quantity) × original delivery period, with minimum 30 days

Payment Terms

Not explicitly specified in data; supplier must adhere to standard local government payment practices following delivery and acceptance

Penalties/Liquidated Damages

Not detailed; implied adherence to delivery timelines with option clause impacting delivery schedule

Bidder Eligibility

  • Kerala-based company with registered office

  • OEM authorization letter specific to this bid

  • Authorized service centre in Kerala for the equipment

  • Minimum 5 years of Gem Portal experience

  • 4-star or above vendor rating with proof

  • Single make and model specification submission; product brochure mandatory

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Processor Laptop Type Entry Level, Mid Level
Processor Processor Number AMD Ryzen 3 5425U, Intel Core i3 - 1215U, AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional, Window 11 Home, DOS or equivalent, Linux, Window 11 STF (Shape the Future)
Memory RAM Size (GB) 16, 32 Or higher
Display Display Size (in cm) - Diagonal 35.56 to 38.09 (14 In to 14.99 In), 38.1 to 40.63 (15 In to 15.99 In), 40.64 to 43.17 (16 In to 16.99 In)
Storage Capacity of Storage Drive (in GB) 512, 1024, 2048 Or higher

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Required Documents

1

- GST registration certificate

2

- PAN card

3

- OEM authorization letter specific to this bid

4

- Evidence of Kerala-based registered office

5

- Authorized service centre certificate in Kerala

6

- List of service engineers available in Kerala

7

- Product brochure/catalogue of quoted laptop model

8

- Proof of Gem Portal experience (minimum 5 years)

9

- 4-star (or higher) vendor rating screenshot

10

- Any sample submission documents as required

Frequently Asked Questions

How to participate in a laptop tender in Kerala for 2025?

Bidders must be Kerala-based with OEM authorization, provide a Kerala service centre, submit product brochure, demonstrate 5+ years Gem Portal experience, and meet star rating requirements. Include OEM authorization and service capability proof; sample submission due within 2 days of notification. The process follows standard government procurement and the local preference clause.

What documents are required for Kerala laptop bid 2025?

Required documents include GST certificate, PAN, OEM authorization letter for this bid, proof of Kerala address, Kerala service centre proof, list of local service engineers, product brochure, Gem Portal experience proof (5 years), and 4-star rating screenshot. Upload all documents with the bid submission.

What are the technical specifications for the quoted laptops in Kerala tender?

Specifications specify: Processor (category and number), OS factory pre-loaded, RAM in GB, Display size in cm, and Storage capacity in GB. Only one make and model per bid is allowed, with an attached product brochure and adherence to these exact specs for eligibility.

What is the delivery timeline and quantity variation in this Kerala laptop tender?

The contract allows an option to increase/decrease quantity up to 25% of the bid quantity. Delivery timing extends from the original delivery date, with minimum extension of 30 days; the extended time scales with the formula provided, ensuring flexibility during contract execution.

What is the required vendor rating and local support for Kerala laptop bids?

Bidders must show a 4-star or higher rating and provide evidence. An authorized service centre in Kerala must exist for the equipment, with sufficient service engineers available locally to meet support demands during the contract period.

How to submit samples for the Kerala laptop tender and by when?

Technically eligible bidders must submit all required samples to the office within 2 days of notification. Ensure samples match the quoted model and include accompanying literature and certifications for quick technical eligibility assessment.

What is the scope of the operating system requirement for the laptops?

Laptops must come with a Factory Pre-Loaded Operating System as specified. Ensure the OS version is compatible with local government licensing, provide documentation for OS provenance, and confirm OEM support for OS-related updates during the warranty period.

Are outside-Kerala bidders allowed for the Kerala laptop bid 2025?

Local preference applies; bidders from outside Kerala are not preferred. Preference is given to Kerala-based suppliers with local service infrastructure and documented local support capability, as defined in the bid terms.

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