GEM

Police Department Kerala Laptop Tender Palakkad Entry/Mid Level Notebook 2025 with IS 14001 & 3 Years Turnover - ₹5 Lakh Estimate

Posted

24 Oct 2025, 11:51 am

Deadline

04 Nov 2025, 12:00 pm

Value

₹5,00,000

Location

PALAKKAD , KERALA

Progress

Issue24 Oct 2025, 11:51 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

9

Bid Type

Two Packet Bid

Key Highlights

  • • Local office requirement in Palakkad, Kerala for bid eligibility
  • • Minimum turnover criterion of ₹3 Crore over 3 years
  • • IS 14001 registration mandatory for bidder
  • • Palakkad service centre within Kerala; 30-day setup if absent
  • • Dedicated toll-free service line required
  • • Option clause enabling up to 25% quantity increase at same rates
  • • Sample submission on demand for technical evaluation
  • • Factory pre-loaded operating system and standard laptop specs

Categories 1

LAPTOP

Tender Overview

Organization: Police Department, Home Department Kerala. Procuring Entry and Mid Level Laptop / Notebook for Palakkad, Kerala (PIN 678001). Estimated value: ₹500,000.00. Scope includes laptops with factory pre-loaded OS, standard processor configurations, RAM, display, and storage specifications to support police operations in Palakkad. Tender emphasizes on-site/off-site service options, mandatory Palakkad office presence, and IS 14001 registration. Key differentiators include a strict local service-centre requirement, toll-free support, and a firm capability to scale via option clauses up to 25% quantity while maintaining contracted rates. Unique logistics expect delivery and installation readiness in Kerala.

Technical Specifications & Requirements

  • Category: Laptop / Notebook (Entry and Mid Level)
  • Processor: Standard laptop processor; Processor Number not specified
  • Operating System: Factory pre-loaded
  • Memory: RAM size not specified in tender data
  • Display: Diagonal display size in cm not disclosed
  • Storage: Capacity of storage drive in GB not disclosed
  • Additional terms require: functional service centre in the state of every consignee location (carry-in warranty), on-site warranty option, and dedicated toll-free service line. Bidders must provide IS 14001 registered firm status and sample on demand for technical evaluation.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in provided data; bidders must infer as per contract terms
  • Local presence: Firm must have an office in Palakkad
  • Turnover: Minimum ₹3 Crores for three consecutive years
  • Sample: Must be produced on demand for technical evaluation
  • Certification: Firm must be IS 14001 registered
  • Service infrastructure: Functional service centre in Kerala required; establish within 30 days of award if not present
  • Support: Dedicated toll-free service number mandatory
  • Delivery & pricing: Option Clause allows up to 25% quantity variation at contracted rates; delivery period adjusts accordingly with minimum 30 days extra, based on formula
  • Other docs: GST, PAN, experience certificates, and relevant technical bid documents likely required for submission

Key Specifications

  • Product category: Laptop / Notebook (Entry and Mid Level)

  • Estimated value: ₹5,00,000.00

  • Operating system: Factory pre-loaded

  • Display: Size not disclosed; supply to meet standard mid-range laptop requirements

  • Memory: RAM size not specified; bidders may propose compliant configurations

  • Storage: Drive capacity in GB not disclosed; bidders to supply standard mid-range storage

  • Standards/Certifications: IS 14001 registered bidder; on-site/off-site service capability; dedicated service helpline

  • Delivery: Local Palakkad / Kerala installation and handover support required

Terms & Conditions

  • Option clause allowing ±25% quantity variation at contracted rates

  • Mandatory Palakkad office and Kerala service centre within 30 days

  • IS 14001 registration and sample on demand for evaluation

  • Dedicated toll-free service line required

  • Delivery timeline aligned with extended periods; minimum 30 days extra if extended

Important Clauses

Payment Terms

Not explicitly stated; likely subject to standard state procurement terms with possible milestone payments post-delivery and acceptance

Delivery Schedule

Delivery period may extend with option clause; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Not specified in data; typical practice would involve LD for delayed delivery or non-conformance

Bidder Eligibility

  • Office presence in Palakkad, Kerala

  • Minimum turnover ₹3 Crore for 3 consecutive years

  • IS 14001 registration

  • Sample(s) to be produced on demand for technical evaluation

  • Functional service centre in Kerala or commitment to establish within 30 days of award

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Processor Laptop Type Mid Level
Processor Processor Number AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Home
Memory RAM Size (GB) 16.0 Or higher
Display Display Size (in cm) - Diagonal 38.1 to 40.63 (15 In to 15.99 In)
Storage Capacity of Storage Drive (in GB) 512, 1024, 2048 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates of similar laptop supply

4

Financial statements / turnover proof for last 3 years

5

EMD documentation (if applicable per tender terms)

6

Technical bid documents and compliance sheets

7

OEM authorization letter (if bidding as authorized reseller)

8

IS 14001 certification documents (if applicable)

Frequently Asked Questions

How to bid for Palakkad laptop tender in Kerala 2025?

Bidders must ensure a Palakkad office, meet the ₹3 crore turnover for 3 years, and be IS 14001 registered. Submit GST, PAN, experience certificates, financials, and technical bid with OS and hardware compliance. Include sample on demand and evidence of a Kerala service centre or commitment to establish within 30 days.

What documents are required for the Kerala laptop tender bid?

Required documents typically include GST certificate, PAN, three-year turnover proof, company financial statements, IS 14001 certification, OEM authorization if applicable, experience certificates for similar laptop supply, and technical bid with OS and hardware specifications. Submit EMD documents if specified by the buyer terms.

What are the hardware specifications for the Palakkad laptops?

Tender data lists: Entry/mid level laptops with factory pre-loaded OS, standard processor, RAM, display size, and storage, but exact RAM (GB), display (cm), and storage (GB) are not disclosed publicly. Bidders should propose compliant configurations meeting mid-range performance requirements.

When is the delivery timeline for the Palakkad laptop contract?

Delivery terms allow an extension via the option clause up to 25% quantity. The added time calculation is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30-day increment. Ensure readiness to deliver within the extended window after contract award.

What is the service requirement for Kerala locations?

Bidders must provide a functional service centre in Kerala for carry-in warranty or confirm on-site warranty. If not present at bidding, establish one within 30 days of contract award and furnish documentary proof of the centre's operation.

What is the minimum turnover requirement for bidders?

Bidder must have a minimum turnover of ₹3 Crores for the last three financial years, demonstrating financial capacity to fulfill a ₹5 Lakh estimated procurement and potential scale under the option clause.

Are there specific certifications required for the bidder?

Yes, bidders must be IS 14001 registered and provide evidence of this certification. The contract also requires a dedicated toll-free service line and a Palakkad address to satisfy local presence and post-sale support expectations.

What is the importance of the option clause in this tender?

The option clause enables a +25% quantity increase or decrease at contracted rates during or after order placement. Delivery extensions depend on the original delivery period, with calculations ensuring minimum 30 days additional time, influencing project planning and supplier capacity.

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