GEM

Indian Army Procurement 4127/3025 Security Equipment Tender 2025 India - 3 Years Govt Experience 300000

Bid Publish Date

27-Nov-2025, 12:58 pm

Bid End Date

17-Dec-2025, 9:00 am

Value

₹3,00,000

Location

KAMRUP , ASSAM

Latest Corrigendum Available

Progress

Issue27-Nov-2025, 12:58 pm
Corrigendum15-Dec-2025
AwardPending
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Quantity

357

Category

4127181537

Bid Type

Two Packet Bid

Categories 22

VALVE PARTS AND ACCESSORIES ENGINE OIL ACCELERATOR CABLE CLINKER GRINDER AIR COOLED ENGINE ENGINE HARVESTER MOBIL OIL BEAM IRRADIATION FUEL FILTERS FAN LUBRICATING OILS CABLE MACHINE OIL LUBRICANT AVIATION FUEL LUBE OIL PNEUMATIC CONING OIL LI-ION BATTERY LUBRICANT PRODUCT DOZER

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for procurement of unspecified security equipment/categories, with an estimated value of ₹3,00,000. The tender includes an option clause allowing a ±25% change in quantity at contract, with delivery timing based on the last date of the original order. GST implications are bidder’s responsibility, and records for bid submission include PAN and GST. The BOQ lists 25 items but provides no itemized specifications. The contract emphasizes compliance with delivery timelines and risk of termination for non-performance. This tender is categorized under multiple government-procurement product codes, signaling a broad-scope, centralized government deployment.

Technical Specifications & Requirements

  • No explicit technical specifications are provided in the tender data. The bid process requires bidders to demonstrate capability to supply similar category products to Central/State Govt/PSUs for at least 3 years prior to bid opening.
  • The zakup of the contract hinges on the vendor’s ability to meet delivery within stipulated windows after orders, with extended-period calculation if options are exercised.
  • Key noted aspects include adherence to GST norms as per supplier’s jurisdiction, and submission of vendor-code creation documents such as PAN, GSTIN, and EFT mandate.
  • The absence of itemized technical specs suggests bidders must rely on their existing government-procurement experience and standard compliance for security-related equipment.

Terms, Conditions & Eligibility

  • EMD amount is not specified in the data; bidders should prepare as per standard government norms and the issuing authority’s policy.
  • Experience requirement: bidder or OEM must have supplied similar category products to Central/State Govt/PSU for 3 years before bid opening.
  • Delivery mechanism: contract allows a 25% quantity variation during and after the contract with pro-rata delivery timelines and a minimum extension formula of 30 days.
  • Documentation required at bid: PAN, GSTIN, Cancelled Cheque, and EFT Mandate; GST applicability is the bidder’s responsibility; price adjustments may apply.
  • Termination triggers include non-delivery, material term breach, bankruptcy, or misrepresentation, ensuring strict performance discipline.
  • Section emphasizes compliance with overall procurement regulations and the possibility of contract termination for non-compliance or delivery failures.

Key Specifications

  • Total estimated value: ₹3,00,000

  • Quantity variation: ±25%

  • Delivery period: from last date of original delivery order

  • GST responsibility rests with bidder

  • Experience: 3 years with govt/PSU suppliers

Terms & Conditions

  • Key Term 1: EMD amount not specified; submit per policy

  • Key Term 2: Delivery within original and extended periods per option clause

  • Key Term 3: GST applicability to be borne by bidder; GSTIN required

Important Clauses

Option Clause

Quantity may be increased or decreased by up to 25% at the time of contract placement and during currency at contracted rates; extended delivery time calculated with a minimum 30 days.

GST & Payment

GST payable by bidder; reimbursement based on actuals or applicable rates, capped at quoted GST percentage.

Submission Docs

Bid must include PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor-code creation documentation.

Bidder Eligibility

  • 3 years’ experience supplying similar category products to Central/State Govt/PSU

  • Demonstrable contracts with relevant govt entities

  • GST registered with valid GSTIN

Bill of Quantities (BOQ) 25 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 4127181537 Fuel Filter 2 nos pratik@1966 15
2 3025180443 Engine Oil Filter 2 nos pratik@1966 15
3 3121200272 Element Filter (Inner) 2 nos pratik@1966 15
4 3121280147 Element Filter (Outer) 2 nos pratik@1966 15
5 302718104 Water Separator 2 nos pratik@1966 15
6 116AD51246 End Bit RH 2 nos pratik@1966 15
7 116AD51254 End Bit LH 2 nos pratik@1966 15
8 BD 80 DOZER Fan Belt 2 nos pratik@1966 15
9 116MC92592 Screen 2 nos pratik@1966 15
10 BD 80 DOZER Accelerator Cable 2 nos pratik@1966 15
11 3027101871 Stopper Cable 2 nos pratik@1966 15
12 125HS91637 Hyd Oil Seal 2 nos pratik@1966 15
13 116HS02091 Hyd Oil Filter 2 nos pratik@1966 15
14 142200001720 Bolt 48 nos pratik@1966 15
15 142200001820 Bolt 48 nos pratik@1966 15
16 CFW0111957 Spring Washer 96 nos pratik@1966 15
17 CFN4301219 Nut 96 nos pratik@1966 15
18 BD 80 DOZER Guard RH (Inner) 1 nos pratik@1966 15
19 BD 80 DOZER Guard RH (Outer) 1 nos pratik@1966 15
20 BD 80 DOZER Spacer 10 nos pratik@1966 15
21 BD 80 DOZER Bolt 24 nos pratik@1966 15
22 BD 80 DOZER Primary Pump 1 nos pratik@1966 15
23 BD 80 DOZER Baby Filter 2 nos pratik@1966 15
24 BD 80 DOZER Fuel Supply Main Line 2 nos pratik@1966 15
25 BD 80 DOZER Fuel Supply K/Line 2 nos pratik@1966 15

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by bank

Corrigendum Updates

3 Updates
#1

Update

15-Dec-2025

Extended Deadline

17-Dec-2025, 9:00 am

Opening Date

17-Dec-2025, 9:30 am

#2

Update

12-Dec-2025

Extended Deadline

15-Dec-2025, 9:00 am

Opening Date

15-Dec-2025, 9:30 am

#3

Update

10-Dec-2025

Extended Deadline

12-Dec-2025, 9:00 am

Opening Date

12-Dec-2025, 9:30 am

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid in the Indian Army security equipment tender 2025 in India

Bidders must meet eligibility criteria including 3 years of govt/PSU supply, possess PAN and GSTIN, submit Cancelled Cheque and EFT Mandate. Understand the option clause allowing ±25% quantity changes and ensure GST is calculated correctly. Prepare technical bid with OEM authorizations if applicable.

What documents are required for bidder submission in Indian Army tender

Required documents include PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank. Ensure vendor-code creation materials accompany the bid. Since itemized specs are not provided, emphasize prior govt contracts and demonstration of supply capabilities for 3+ years.

What are the delivery terms and option clause in Army procurement

The contract permits a 25% quantity variation both at initial ordering and during the currency of the contract. Delivery starts from the last date of the original order, with additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

What is the estimated contract value and GST implications

Estimated value is ₹3,00,000. Bidders must bear GST implications; reimbursement will be as per actuals or applicable rates, subject to the maximum quoted GST percentage. Ensure GSTIN is active and compliant per local tax regulations.

What years of experience are required for the Army security tender

Bidders must have continuously manufactured and supplied similar category products to govt/PSU entities for at least 3 years before bid opening. Include contracts showing quantities supplied in each year to support eligibility.

What happens if a bidder cannot deliver within the delivery period

The buyer may terminate for default if delivery is delayed or material terms are breached. Consequences include potential contract termination, liability for replacement or penalties, and possible impact on future procurement eligibility. Maintain timely communication and provide replacement plans.

Are OEM authorizations required for this Army procurement

If bidding as an OEM or through resellers, provide evidence of regular manufacturing and supply to govt bodies for 3+ years. Include relevant contracts, proportional quantities, and OEM authorization letters to demonstrate capability and compliance with govt procurement norms.

What are the key compliance points for payment terms in this tender

Payment terms indicate GST responsibility on bidders. Prepare accurate invoices aligned to delivery milestones and ensure GST compliance. The terms imply standard govt payment flows, with possible adjustments based on GST treatment and contract-specific clauses.