GEM

Controller General Of Defence Accounts procurement Tender for ASM DRVN & Drive Belt Related Spares Leh Jammu & Kashmir 2025

Bid Publish Date

19-Nov-2025, 10:29 am

Bid End Date

29-Nov-2025, 11:00 am

Bid Opening Date

29-Nov-2025, 11:30 am

Location

LEH LADAKH , JAMMU AND KASHMIR

Progress

Issue19-Nov-2025, 10:29 am
AwardPending
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Quantity

8

Category

ASM DRVN STATIONARY

Bid Type

Two Packet Bid

Categories 5

MACHINE BELT AXLE ALTERNATOR CHAFF CUTTER WHEEL STUD V-BELT

Tender Overview

Organization: Controller General Of Defence Accounts in the Department of Defence. Procurement covers ASM DRVN STATIONARY, ASM DRVN MOVEABLE, DRIVE BELT, WHEEL STUD, SEAL OIL spares in the union territory of Leh, Jammu & Kashmir (194101). The tender outlines a flexible quantity option up to 25% of bid quantity during contract placement and a further potential 25% expansion during the currency at contracted rates. No start/end dates or itemized unit quantities are disclosed. The unique feature is the option clause governing delivery timelines based on a calculated extension formula, starting from the last date of the original delivery order. This framework accommodates fluctuating demand while preserving contracted pricing.

Technical Specifications & Requirements

  • No technical specifications are provided in the tender data; BOQ contains five items, all labeled N/A with no quantities or units.
  • The procurement scope includes items across stationary and movable assemblies, drive belts, wheel studs, and seal oils, but exact models, part numbers, or size ranges are not disclosed.
  • EMD/Estimated value fields are not disclosed; no brand or OEM requirements are stated. The notice indicates standard compliance expectations will be applied at contract/inspection stage, pending post-bid clarification.
  • The absence of explicit IS/ISO standards requires bidders to seek clarifications before bid submission and prepare generic compliance readiness for defence equipment spares.

Terms, Conditions & Eligibility

  • 25% quantity variation allowed at bid and contract placement; possible further 25% uplift during currency at contracted rates. Minimum additional delivery time computed as (Increased quantity ÷ Original quantity) × Original delivery period, with a floor of 30 days; if original is shorter, the extended time equals the original period.
  • Delivery period linked to the original delivery schedule; bidders must comply with option clause.
  • other fields (EMD, payment terms, delivery specifics, and required documents) are not specified in the data and require bidder inquiry during tender clarification.

Key Specifications

    • Product names/categories: ASM DRVN STATIONARY, ASM DRVN MOVEABLE, DRIVE BELT, WHEEL STUD, SEAL OIL
    • Quantities: Not disclosed in BOQ (5 items, all N/A)
    • Estimated value/EMD: Not disclosed
    • Delivery/installation: Clause-based extension formula with minimum 30 days
    • Standards/Testing: Not specified; require post-bid clarification
    • Experience: Defence equipment spares experience implied but not detailed

Terms & Conditions

  • Option clause allows +/-25% quantity at contract and during currency

  • Delivery extensions use a calculated formula with minimum 30 days

  • All numeric values except 25% and 30 days are not disclosed in tender data

Important Clauses

Delivery Terms

Quantity adjustments up to 25% at contract award; additional adjustments up to 25% during currency; extension period calculation based on (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days

Payment Terms

Not specified in tender data; bidders should seek clarification during bid submission

Warranty & Penalties

Not specified in tender data; post-bid clarification needed

Bidder Eligibility

  • Experience in supplying defence spares or similar mechanical components

  • GST registration and PAN validity

  • Financial stability evidenced by statements or turnover history

Past Similar Tenders (Historical Results)

5 found

BOLT FRONT LEFT,FOG LIGHT,DRIVE BELT,TAPERED NUT WHEEL,VITON TRIPLE LIP SEAL

Controller General Of Defence Accounts

LEH, JAMMU & KASHMIR

Posted: 20 August 2025
Closed: 30 August 2025
GEM

INJECTOR,FRONT WHEEL BEARING,REAR WHEEL BEARING,FRONT HUB OIL SEAL,REAR HUB OIL SEAL,AC BELT,FAN BE

Indian Army

SENAPATI, MANIPUR

Posted: 22 December 2024
Closed: 13 January 2025
GEM

Seal,Steering,Stud,Oil seal,Assy outer

Indian Army

UDHAMPUR, JAMMU & KASHMIR

Posted: 6 August 2025
Closed: 19 August 2025
GEM

OIL SEAL G B,OIL SEAL F A,OIL SEAL R A,BLADE ASSY WIPER,BEARING PILOT,BELT TIMING MPFI,BELT WATER P

Indian Army

RAJAURI, JAMMU & KASHMIR

Posted: 23 May 2025
Closed: 14 June 2025
GEM

WHEEL BRG,OIL SEAL,NUT,EDC PUMP,WHEEL LOCK

Controller General Of Defence Accounts

LEH, JAMMU & KASHMIR

Posted: 12 June 2025
Closed: 3 July 2025
GEM

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 ASM DRVN STATIONARY ASM DRVN STATIONARY 1 nos 147kedar 10
2 ASM DRVN MOVEABLE ASM DRVN MOVEABLE 1 nos 147kedar 10
3 DRIVE BELT DRIVE BELT 1 nos 147kedar 10
4 WHEEL STUD WHEEL STUD 4 nos 147kedar 10
5 SEAL OIL SEAL OIL 1 nos 147kedar 10

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar defence equipment spares

4

Financial statements / turnover evidence

5

EMD/Security deposit (details not provided)

6

Technical bid documents

7

OEM authorizations (if applicable)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for CGDA defence spares tender in Leh?

Bidders must submit GST registration, PAN, experience certificates, financials, and EMD as per terms. Clarify any missing specs with the tendering authority, and ensure compliance with the option clause allowing +/-25% quantity changes and the minimum 30-day delivery extension rule. Prepare OEM authorizations if required.

What documents are required for defence spares tender in Leh?

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD details, technical bid, and OEM authorizations if applicable. Ensure five item categories (ASM DRVN stationary/movable, drive belt, wheel stud, seal oil) are covered in the bid package.

What are the delivery extension rules for this CGDA tender?

Delivery extension is computed as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend this period up to the original delivery period; extensions apply to the extended quantity during contract currency.

Is there any stated EMD or estimated value for the Leh defence tender?

The tender data does not disclose the EMD amount or the estimated contract value. Bidders should inquire via clarification channels and be prepared to provide the standard EMD as per DGAD/CGDA guidelines and the online submission portal.

What items are included under ASM DRVN category in this tender?

The scope includes stationary and movable drive components (ASM DRVN), plus drive belt, wheel stud, and seal oil. Specific part numbers or models are not listed in the provided data; bidders must seek itemized BOQ details during clarification.

What standards or certifications are required for this defence tender?

No specific standards are listed in the tender data. Bidders should confirm required certifications (e.g., ISO/IS standards, OEM approvals) during the bid clarification stage and align quality checks with defence procurement norms.

When is the delivery deadline for the initial order in this CGDA bid?

The tender data does not specify an initial delivery deadline. Follow the original delivery period and account for the minimum 30-day extension if option clause is exercised; seek explicit deadline in the clarification process.

What is the scope of quantity variation allowed in this Leh tender?

The purchaser reserves the right to increase or decrease quantity up to 25% of bid quantity at contract placement and up to an additional 25% during currency at contracted rates, with delivery time adjusted accordingly.