GEM

Indian Army Smart Devices Tender Smartphone Laptop 360 Book – Department Of Military Affairs, India 2025

Bid Publish Date

26-Nov-2025, 11:43 am

Bid End Date

06-Dec-2025, 12:00 pm

EMD

₹17,700

Location

JALGAON , MAHARASHTRA

Progress

Issue26-Nov-2025, 11:43 am
AwardPending
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Quantity

5

Category

SMARTPHONE

Bid Type

Two Packet Bid

Key Highlights

  • • Organizational scope: Indian Army, Department Of Military Affairs, GEM portal
  • • Device categories implied: SMARTPHONE, LAPTOP, 360 BOOK devices
  • • EMD detail: ₹17,700 explicitly stated
  • • Option clause enabling quantity variation up to ±25% during and after award
  • • Delivery timing mechanics: starts from last date of original delivery order; extended time formula with minimum 30 days
  • • BOQ status shows 0 items; verify exact device models and configurations during clarification
  • • Documentation requirement: upload essential certificates/documents; non-compliance leads to rejection
  • • Warranty/after-sales terms and security/compliance considerations are not specified but assumed necessary

Categories 2

LAPTOP BOOK

Tender Overview

The Indian Army, Department Of Military Affairs, via the GEM portal, seeks procurement of smart devices including smartphones, laptops and 360-degree book devices. The tender carries an EMD of ₹17,700. No BOQ items are listed, indicating a potential framework or future quantity alignment. The scope emphasizes supplier readiness for mobile and portable computing gear under centralized government procurement, with flexible quantity variation and contract extension terms. The buyer’s option clause allows a ±25% quantity change at award and during the contract, with delivery timelines tied to the last delivery order date and adjusted per a defined formula. This tender targets approved equipment categories, requiring bidders to align to government standards and approval processes for military supply chains.

Technical Specifications & Requirements

  • Organization: Indian Army (Department Of Military Affairs) procuring under GEM
  • Product categories: SMARTPHONE, LAPTOP, and 360 Book devices (as implied by category)
  • Estimated value: Not disclosed; EMD: ₹17,700
  • BOQ status: 0 items; no explicit technical specs provided
  • Key terms: Option clause enabling +/- 25% quantity; delivery period starts from the last date of original delivery order; extended delivery time calculated as (increased quantity ÷ original quantity) × original delivery period with a minimum 30 days
  • Delivery considerations: Compliance with government procurement and potential bulk/partial award dynamics
  • Quality/standards: Not specified in data; bidders should anticipate standard government device requirements and IT security considerations, and be prepared for post-award verification
  • Eligibility cues: Prior experience in supplying government-grade mobile/portable computing devices may be expected

Terms, Conditions & Eligibility

  • EMD: ₹17,700; payment terms not stated
  • Delivery: Delivery timeline linked to the last date of original delivery order; extension rules apply as per option clause
  • Quantity variation: Up to ±25% during contract and at placement; minimum extension time 30 days
  • Documentation: Upload required certificates/documents to avoid rejection; ensure ATC/Corrigendum compliance if issued
  • Warranty/Support: Not specified; bidders should verify post-award support terms and device warranties during bid
  • Tender scope risk: No BOQ items listed; confirm exact device models, configurations, and certifications during clarification
  • Compliance: Align with standard government procurement and security/compliance expectations for military devices

Key Specifications

  • Product/service: smart mobile devices and portable computing hardware (smartphones, laptops, and 360 book devices) for Indian Army

  • Quantities: not disclosed in BOQ; prepare for potential bulk orders due to ±25% variation

  • EMD: ₹17,700 indicates procurement scale and seriousness of bid

  • Experience: preference for vendors with government/military device supply background

  • Standards/Compliance: anticipate IS/ISO/IT security guidelines typical to government purchases; verify device certifications with OEM

  • Delivery: subject to last delivery order date; extended delivery time formula with minimum 30 days

Terms & Conditions

  • Quantity variation up to 25% at contract award and during currency

  • Delivery schedule ties to original last delivery order date with computed extensions

  • Mandatory document uploads; non-compliance risks bid rejection

Important Clauses

Payment Terms

No explicit payment terms stated; bidders should seek clarity on payment milestones, e.g., advance, milestone, or post-delivery settlement

Delivery Schedule

Delivery starts from the last date of original delivery order; additional time is (increased quantity ÷ original quantity) × original period with a minimum 30 days

Penalties/Liquidated Damages

No LD details provided; bidders should confirm LD, penalties, and performance bonds in clarification

Bidder Eligibility

  • Experience in supplying government/military-grade mobile devices

  • Compliance with essential certificates and documentation upload

  • Financial capacity evidenced by audited statements and GST/PAN validity

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar government/mobile device supply

4

Financial statements (audited) for last 2–3 years

5

EMD submission proof (online or demand draft as applicable)

6

Technical bid documents and product specifications

7

OEM authorization or dealer/distributor authorization (if applicable)

8

Any certificates referenced in ATC/Corrigendum (if issued)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

What documents are required for the Indian Army smart devices tender in India 2025?

Bidders must submit GST registration, PAN card, experience certificates for similar government supply, audited financial statements, EMD proof of ₹17,700, technical bid with device specifications, and OEM authorizations if applicable. Ensure ATC/Corrigendum certificates are uploaded when issued.

How will quantity variation affect delivery for the Indian Army device tender 2025?

The purchaser can vary quantity up to ±25% at contract award and during currency. Delivery time adjusts according to the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days.

What are the delivery timing rules for the Indian Army mobile devices tender?

Delivery starts from the last date of the original delivery order. If an extension is exercised, the additional time follows the same calculation, subject to a 30-day minimum. Confirm exact timelines during clarification to align with deployment schedules.

What is the EMD amount for the GEM smartphone and laptop tender 2025?

The EMD amount is ₹17,700. Ensure payment method complies with portal requirements and attach the receipt or bank guarantee with the bid submission.

What standards or certifications are required for Indian Army device bids 2025?

Although not specified, bidders should anticipate IS/ISO compliance and IT security certifications relevant to military devices, along with OEM authorizations and service capabilities. Verify exact standards in the clarification phase and ensure devices meet government security guidelines.

How to participate in the Indian Army GEM bid for smart devices in 2025?

Register on the GEM portal, prepare bid documents including EMD ₹17,700, GST/PAN, OEM authorizations, and device specifications. Upload certificates per ATC, and be ready for potential quantity adjustments and extended delivery terms as per the option clause.

What documents must be uploaded to avoid bid rejection for this tender?

Submit mandatory certificates, including GST, PAN, and experience certificates; financials; EMD proof; technical specifications; OEM authorizations; and any ATC/Corrigendum certificates. Missing documents can lead to bid rejection.

What is the scope of devices covered by this GEM tender in 2025?

The tender references SMARTPHONE, LAPTOP, and 360 Book devices under Indian Army procurement. No explicit BOQ items are listed; bidders should seek device-specific model, configuration, and security requirements during clarification.

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