GEM

Indian Army Office Suite Software Tender Jodhpur Rajasthan V3 2025: ISI/ISO-like standards, Data Sheet, 3 Years Experience

Bid Publish Date

15-Dec-2025, 7:22 pm

Bid End Date

26-Dec-2025, 8:00 pm

Value

₹3,47,990

Location

JODHPUR , RAJASTHAN

Progress

Issue15-Dec-2025, 7:22 pm
AwardPending
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Quantity

34

Bid Type

Two Packet Bid

Categories 1

SOFTWARE

Tender Overview

The Indian Army, Department of Military Affairs, seeks Office Suite Software (V3) for deployment in JODHPUR, RAJASTHAN 342001. Estimated value around ₹347,990.00 with no BOQ items currently listed. The contract allows a quantity variation of up to 25% at award and during currency, at contracted rates. Data Sheet submission is mandatory to verify technical parameters against offered products. Key qualifications include three years of regular supply to Central/State Govt bodies and a Malicious Code Certificate. An End User Certificate must be provided in the buyer’s format when requested. The tender emphasizes data-sheet alignment and non-disruption to operations.

Technical Specifications & Requirements

  • Product: Office Suite Software (V3) for government use; no explicit technical specs published in the tender.
  • Data Sheet: Required to be uploaded with bid; mismatch can lead to bid rejection.
  • Data integrity: Malicious Code Certificate required proving no embedded malware capable of disabling functions, damaging hardware, or exfiltrating data.
  • End User Documentation: End User Certificate to be provided in the buyer’s standard format when requested.
  • Experience: Bidder or OEM must have supplied similar office software to Govt bodies for at least 3 years prior to bid opening; provide contract copies for each year.
  • Data verification: If offering is through a reseller, the primary supplier’s documentation must meet the three-year Govt experience criterion.

Terms, Conditions & Eligibility

  • EMD: Not specified in the public data; bidders must comply with standard EMG/secure payment terms.
  • Quantity flexibility: Up to 25% increase/decrease at delivery; delivery time adjusts proportionally but minimum 30 days.
  • Payment terms: Not explicitly stated; standard govt terms apply (to be verified during bid submission).
  • Financial health: Bidder must not be under liquidation or bankruptcy; provide undertaking.
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate, and product data sheets must be uploaded with bid.
  • Eligibility: Regular govt supply experience of 3 years; provide supporting contracts.
  • Warranty/Support: Not specified; verify during tender clarification.

Key Specifications

  • Office Suite Software (V3) for government use

  • Estimated value: ₹347,990.00

  • Quantity variation: ±25% of bid quantity

  • Delivery period aligned to original order; pro-rated extension formula

  • Data Sheet must match offered product specifications

  • Malicious Code Certificate certifying absence of embedded malware

  • End User Certificate to be provided in buyer format upon request

  • Experience: 3 years of Govt/PSU supply in same category

Terms & Conditions

  • EMD amount not disclosed; bidders must follow standard EMD practices

  • Delivery extensions allowed with proportional time increase; minimum 30 days

  • 3-year govt/PSU supply experience required; contract copies to be submitted

  • Data Sheet alignment critical; mismatch may lead to rejection

  • Malicious Code Certificate mandatory for software and hardware integrity

Important Clauses

Payment Terms

Not explicitly stated; bidders should prepare for Govt standard payment terms post delivery and acceptance, with potential milestone payments per delivery orders.

Delivery Schedule

Delivery period commences from the last date of original delivery order; option clause can extend time proportionally, with a minimum of 30 days.

Penalties/Liquidated Damages

Not specified in provided data; standard Govt L&D terms to be clarified during bid submission and contract finalization.

Bidder Eligibility

  • 3 years of regular govt/PSU supply of similar office software

  • Not under liquidation or bankruptcy; provide undertaking

  • Demonstrable data-sheet alignment and device/software compatibility

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Defence Innovation Organisation

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by Bank

5

Data Sheet of offered product(s)

6

End User Certificate in buyer format (if requested)

7

Proof of 3-year govt/PSU supply of similar office software (contracts/curchase orders)

8

Bidder undertaking: no liquidation or bankruptcy

9

OEM authorization (if bidding through reseller)

10

Any additional data sheets and compliance certificates

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for the Office Suite Software tender in Jodhpur 2025?

To bid in Jodhpur, submit PAN, GSTIN, canceled cheque, EFT mandate, and a product data sheet. Ensure the data sheet matches the offered software, provide 3 years of govt/PSU software supply contracts, and attach the Malicious Code Certificate and End User Certificate when requested. Verify delivery timelines and quantity variation terms.

What documents are required for govt software procurement in Rajasthan?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, detailed Data Sheet, and End User Certificate if requested. Additionally, provide three years of govt/PSU supply experience with contracts, and OEM authorization if bidding through a reseller. Ensure data-sheet alignment to avoid rejection.

What are the delivery terms for this Army software tender in Rajasthan?

Delivery period starts after the original delivery order; option to increase quantity up to 25% exists, with time extended pro-rata. Minimum extension time is 30 days; total extension cannot exceed the original delivery period during option execution.

What is required to prove malicious code absence in software bids?

Bidders must provide a Malicious Code Certificate asserting no embedded malware capable of disabling functionality, damaging hardware, or exfiltrating data. Certificate must be attached to bid submission and may be required for post-award compliance verification.

What experience is necessary for govt software suppliers in this tender?

Bidders or OEMs must demonstrate prior supply of the same or similar office software to central or state govt organizations or PSUs for at least 3 years before bid opening, with contract copies for each year.

What is the estimated value and price variation for this tender in Jodhpur?

Estimated value is ₹347,990.00. The purchaser reserves the right to increase or decrease the bid quantity by up to 25% at contract placement and during currency, at the same contracted rates.

Which data sheets and standards are essential for submission in this tender?

Upload a Data Sheet that exactly matches the offered product specifications; ensure compatibility with government usage. Though explicit standards aren’t listed, alignment with data-sheeted parameters is mandatory for bid acceptance.

What is the role of End User Certificate in this procurement?

An End User Certificate is required when the buyer requests it, provided in the buyer’s standard format. Ensure readiness to submit upon request to validate authorized usage of the software.

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