GEM

Bharat Heavy Electricals Limited bearing assembly tender Bhopal MA 125x115 DRG 14025940003 Rev 09 2025

Bid Publish Date

19-Nov-2025, 11:51 am

Bid End Date

29-Nov-2025, 6:00 pm

Bid Opening Date

29-Nov-2025, 6:30 pm

Location

BHOPAL , MADHYA PRADESH

Progress

Issue19-Nov-2025, 11:51 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

WORM GEAR

Tender Overview

Bharat Heavy Electricals Limited (BHEL) invites bids for the bearing assembly sized 125 x 115 to DRG. NO. 14025940003, REV. 09. The procurement is targeted at BHEL Bhopal, with packing in wooden boxes to prevent transit damage and handling of loose items in the same box. The contract includes a 25% quantity flex and a calculated extension mechanism, requiring bidders to align with delivery timelines from the last delivery order date. Mandatory inspections are specified, including pre-dispatch at supplier works (QA/MT/BOI/030, REV-02) and post-receipt at BHEL Bhopal QC. Distinctive packing, branding, and identification requirements apply.

Technical Specifications & Requirements

  • Product category: Bearing assembly, diameter 125 mm, bore 115 mm, per DRG 14025940003 Rev 09.
  • Inspection regime: Pre-dispatch inspection by BHEL/TPIA at supplier works; Post-receipt inspection at BHEL Bhopal; both inspections mandatory.
  • Packaging: MATERIAL TO BE SUPPLIED IN WOODEN BOX; all loose components packed together; oil ring supplied assembled with bearings; packing marked with part name, PO/DRG numbers, supplier ID.
  • Quality & compliance: OEM/MISCC status check; supplier must avoid vendors on MISCC/debarred lists; PQR and Checklist forms to be signed and submitted with offer.
  • Delivery & terms: Option clause allows +/- 25% quantity adjustment; delivery time calculated as (increased quantity/original quantity) × original delivery period, min 30 days; extended delivery permissible within original term.
  • Documentation & GST: GST applicability advised by supplier; reimbursement limited to actuals or quoted rate, whichever is lower.

Terms, Conditions & Eligibility

  • Option Clause: 25% quantity increase/decrease during contract; delivery timing adjustments as specified.
  • Inspection: Pre-dispatch at supplier works; post-receipt at BHEL Bhopal QC; mandatory.
  • Certification: Upload all required certificates; missing certificates lead to rejection.
  • Packaging & logistics: Wooden packing to BHEL Bhopal; items like connectors and bolts to be boxed with bearings; clear front-side labeling including PO/DRG and supplier ID.
  • Vendor status: MISCC/banned vendors will be rejected; local BOQ is not divisible; 100% MSE/MII benefit applies.
  • GST: Buyer advises bidders to assess GST; reimbursement as per actuals or applicable rate, up to quoted GST percentage.

Key Specifications

  • Bearing assembly with 125 x 115 dimensions as per DRG. NO. 14025940003, REV. 09

  • Packaging in wooden boxes; all loose items consolidated with the bearing; oil ring supplied assembled

  • Identification on packing box: item name, PO no, DRG no, supplier ID (front side)

  • Mandatory inspections: pre-dispatch (BHEL/TPIA QA/MT/BOI/030 REV-02) and post-receipt at BHEL Bhopal

  • Delivery terms allow up to ±25% quantity variation; delivery period calculated with a minimum of 30 days

Terms & Conditions

  • EMD not explicitly published; GST to be applied per supplier basis with reimbursement as actuals or at the lower rate

  • Delivery schedule governed by option clause; 25% quantity flex and extended period rules

  • Wooden packing and labeling requirements must be strictly followed to avoid rejection

Important Clauses

Payment Terms

GST is payable per actuals or lower quoted rate; no firm EMD amount published; payment terms to be confirmed in contract

Delivery Schedule

Delivery period starts from last date of original DO; extended time formula applies; minimum extension 30 days

Penalties/Liquidated Damages

Not explicitly detailed in provided text; penalties may apply per standard BHEL terms for late delivery

Bidder Eligibility

  • Must not be on MISCC/banned/debarred lists per ATC clauses

  • Experience in supplying bearing assemblies or equivalent mechanical assemblies

  • Demonstrate ability to meet packaging, inspection, and labeling requirements as specified

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Required Documents

1

Duly filled, signed & sealed PQR form

2

Checklist form with all supporting documents

3

Technical bid documents

4

OEM authorization certificates (if applicable)

5

GST registration certificate

6

PAN card copy

7

Experience certificates for similar bearing assemblies

8

Financial statements (latest year)

9

EMD document (if applicable) and payment details

10

Quality/certification documents (ISO/IS0/ISI as relevant to bearings)

11

Pre-qualification or MISCC compliance documents (if applicable)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for bearing assembly tender in Bhopal with 125x115 size

Bidders must submit a filled PQR form, Checklist, and all supporting documents, including GST, PAN, and experience certificates. Ensure the bearing assembly matches DRG 14025940003 Rev 09 and that packaging uses wooden boxes per ATC guidance. Comply with inspection requirements at supplier site and BHEL Bhopal.

What documents are required for BHEL bearing bid 125x115

Required documents include GST certificate, PAN card, signed PQR and Checklist, experience certificates for similar bearings, financial statements, OEM authorizations if applicable, technical bid documents, and MISCC/compliance certificates. Ensure pre-dispatch QA/MT/BOI/030 REV-02 compliance is shown.

What are the technical specifications for DRG 14025940003 Rev 09 bearings

The bearing assembly must be sized 125 x 115 as per DRG 14025940003 Rev 09. Packaging must be wooden, with assembled oil ring, and clear front labeling showing PO, DRG, item name, and supplier ID. Inspections at supplier site and BHEL Bhopal are mandatory.

When is delivery required for the BHEL bearing order in 2025

Delivery timing follows the last date of the original delivery order; option clause permits ±25% quantity adjustment with a minimum extension of 30 days. Extended delivery is possible within the original term as per clause guidance.

What is the role of MISCC in this bearing tender

Vendors and OEMs listed on MISCC or any debarment list are ineligible. Ensure your organization’s status is clear, and provide any MISCC compliance documentation as part of the bid submission.

What payment terms apply to BHEL bearings tender in Bhopal

GST will be reimbursed per actuals or at the lower applicable rate relative to the quoted GST; exact payment milestones are outlined in the contract. Ensure your financial documents reflect the same and supply bank details for settlement.

What inspection regimes are required for the bearing bid in Bhopal

Pre-dispatch inspection is conducted at the supplier works per QA/MT/BOI/030 REV-02; post-receipt inspection occurs at BHEL Bhopal QC. Both inspections are mandatory; non-compliance may lead to bid rejection.

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