GEM

Indian Army Gear & Spare Parts Tender Kangra Himachal Pradesh 2025 - ISO 9001 Compliant OEM Spare Parts Procurement

Bid Publish Date

03-Dec-2025, 5:44 pm

Bid End Date

18-Dec-2025, 7:00 pm

Location

KANGRA , HIMACHAL PRADESH

Progress

Issue03-Dec-2025, 5:44 pm
AwardPending
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Quantity

23

Category

Gear Lever

Bid Type

Two Packet Bid

Categories 17

BRAKE WATER COOLED ENGINE RUBBER GASKET COMPRESSED AIR MARINE TRANSPORT VEHICLE SEALING RING FILTER RETAINERS GEAR HEATING EQUIPMENTS BREAK GEAR MARINE ENGINEER AIR GENERATOR CABLE SHAFT SUPPLY PNEUMATIC GASKETS AND SEALS HOSE PIPE

Tender Overview

The Indian Army, Department Of Military Affairs, seeks procurement of multiple gear and vehicle components categorized under gear levers, clutches, gear sets, gaskets, stands, cables, hoses, filters, radiators, bolts, brakes, speedometer cables, relays, and related items for deployment in Kangra, Himachal Pradesh (PIN 176001). The BOQ comprises 19 total items with unspecified quantities, indicating a broad hardware and automotive spare parts scope. A core differentiator is the inclusion of an OEM/authorized seller requirement and a mandatory ISO 9001 certification for bidders or their OEMs. An option clause allows quantity fluctuations up to 25% during contract execution, with corresponding delivery-time recalculations. The tender emphasizes after-sales support for imported products via India-based OEM offices. Location-specific procurement signals potential applicability to local military depots and maintenance facilities, with a focus on standard-compliant automotive components.

Key context: government procurement of automotive and mechanical spares, with standardization and post-sale support as central criteria.

Technical Specifications & Requirements

  • No explicit technical specifications are provided in the tender text. Critical extracted requirements include:

    • 19 items listed under gear and vehicle component categories (no itemized quantities)
    • ISO 9001 certification required for bidder or OEM
    • OEM/Authorized Seller for imported products must have India-based after-sales service
    • Option clause permitting up to 25% quantity variation at contracted rates
    • Delivery period mechanics tied to last delivery order date and extended periods
    • Location: Kangra, Himachal Pradesh, 176001
    • Tender is organized by Indian Army, Department Of Military Affairs

  • Given the absence of detailed standards in the text, bidders should verify compatibility with IS/military vehicle specs and ensure ISO 9001 compliance and OEM authorization.

Terms, Conditions & Eligibility

  • EMD and specific payment terms are not disclosed in the provided data. Applicants should anticipate standard government tender safeguards and prepare accordingly.
  • Mandatory clauses include: 25% quantity option, India-based after-sales support for imported items, and ISO 9001 certification (bidder or OEM).
  • OEM/import considerations require a registered Indian office to facilitate service and warranty.
  • Delivery timing is contingent on the last delivery order date, with a mechanism to calculate extended time when options are exercised, minimum 30 days.
  • Bidders must comply with the stated terms to be eligible for award and subsequent contract execution.

Key Specifications

    • Item categories: Gear Lever, Clutch and Pressure Plate, Gear Set, Gasket, Centre Stand, Kick, Brake Shoe Front & Rear, Speedometer Cable, Relay 12V, Hose Pipe, Air Filter Safari, Propeller Shaft Assy Front, Hose Air Cleaner, Radiator Hose, Oil Pipe Outlet, Seat Bead, Bolt, Front Brake Shoe
    • OEM/Authorized Seller requirement: Indian office for after-sales service for imported products
    • ISO 9001: Certification required by bidder or OEM
    • Option Clause: Quantity may increase/decrease by up to 25% during contract; delivery time adjusted per formula
    • Delivery timing: Based on last date of original delivery order; extended time calculation minimum 30 days
    • Location: Kangra, Himachal Pradesh (PIN 176001)

Terms & Conditions

  • Option clause allowing +/- 25% quantity with adjusted delivery period

  • ISO 9001 certification required for bidder or OEM

  • OEM/Authorized Seller for imported items must have registered Indian office for after-sales service

Important Clauses

Payment Terms

Not specified in provided data; bidders should expect standard government terms and ensure they can meet delivery milestones and invoicing schedules per contract.

Delivery Schedule

Delivery period tied to the last date of the original delivery order; extended time calculation uses (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in provided data; bidders should plan for standard LD clauses typical to Indian Army procurement, aligned with delivery failures.

Bidder Eligibility

  • Must hold valid ISO 9001 certification ( bidder or OEM )

  • OEM authorization for imported products with India-based after-sales support

  • Experience in supplying automotive gear and related spare parts

  • Registration: GST and PAN compliant

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GEM

Bill of Quantities (BOQ) 19 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Gear Lever Gear Lever 1 nos prajakatapp 21
2 Clutch and Pressure Plate Clutch and Pressure Plate 1 set prajakatapp 21
3 Gear Set Gear Set 1 set prajakatapp 21
4 Gasket Gasket 1 nos prajakatapp 21
5 Centre Stand Centre Stand 1 nos prajakatapp 21
6 Kick Kick 1 nos prajakatapp 21
7 Brake Shoe Rear Brake Shoe Rear 1 nos prajakatapp 21
8 Brake Shoe Front Brake Shoe Front 1 nos prajakatapp 21
9 Speedometer Cable Speedometer Cable 1 nos prajakatapp 21
10 Relay 12V Relay 12V 1 set prajakatapp 21
11 Hose Pipe Hose Pipe 1 nos prajakatapp 21
12 Air Filter Safari Air Filter Safari 1 nos prajakatapp 21
13 Propeller Shaft Assy Front Propeller Shaft Assy Front 1 nos prajakatapp 21
14 Hose Air Cleaner Hose Air Cleaner 1 nos prajakatapp 21
15 Radiator Hose Radiator Hose 1 nos prajakatapp 21
16 Oil Pipe Outlet Oil Pipe Outlet 1 nos prajakatapp 21
17 Seat Bead Seat Bead 1 nos prajakatapp 21
18 Bolt Bolt 5 nos prajakatapp 21
19 Front Brake Shoe Front Brake Shoe 1 nos prajakatapp 21

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar gear/vehicle parts supply)

4

Audited financial statements (last 3 years)

5

EMD document (as applicable under tender norms)

6

Technical bid submission documents

7

OEM authorization or authorized seller certificate (for imported items)

8

ISO 9001 certification (bidder or OEM)

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid in the Indian Army spare parts tender in Kangra Himachal Pradesh

Bidders should submit GST, PAN, experience certificates, audited financials, EMD, and technical bid. Ensure ISO 9001 certification and OEM authorization for imported items. Include India-based after-sales support proof and confirm eligibility for the 25% quantity option and delivery timing framing.

What documents are required for the Kangra gear parts tender submission

Required documents include GST certificate, PAN card, experience certificates for automotive spares, latest financial statements, EMD proof, OEM authorization for imported items, and ISO 9001 certification. Prepare technical bid with product compliance evidence and after-sales support details.

What standards and certifications are necessary for this procurement

Bidders must hold ISO 9001 certification for the bidder or their OEM. For imported items, OEM authorization with India-based after-sales service is mandatory. Ensure alignment with general government procurement standards and any unspecified military standards applicable to gear and vehicle parts.

What is the delivery period for the Kangra tender and extension rules

Delivery starts from the last date of the original delivery order. If additional quantity is ordered, extended delivery time uses (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days and possible further extension up to the original period.

What is required for OEM authorization in this bid in Kangra

Imported item bidders must provide an OEM authorization with a registered Indian office to provide after-sales service. This includes service support, spare parts availability, and warranty handling within India as per contract terms.

Are there any quantity flexibility provisions in this Army tender

Yes. An option clause allows up to 25% increase or decrease in quantity at contracted rates. The delivery timeline adjusts proportionally, with a minimum 30-day extension and potential escalation to the original delivery period if required.

What are the potential penalties for delivery delays in this procurement

Penalty details are not specified in the tender text. Bidders should anticipate standard liquidated damages terms aligned with Indian Army procurement and prepare to meet milestones to avoid potential LDs, while ensuring timely delivery as per order dates.

What geographic location does this gear parts tender cover

The procurement targets Kangra, Himachal Pradesh, postal code 176001, under the Indian Army, Department of Military Affairs. Vendors must ensure logistics, compliance, and after-sales support within this jurisdiction.