GEM

HQIDS Department of Military Affairs N/A Tender 2025 for Security Equipment - 25% Quantity Flexibility & Delivery Terms

Bid Publish Date

19-Nov-2025, 12:40 pm

Bid End Date

29-Nov-2025, 1:00 pm

Bid Opening Date

29-Nov-2025, 1:30 pm

Location

SOUTH ANDAMANS , ANDAMAN & NICOBAR

Progress

Issue19-Nov-2025, 12:40 pm
AwardPending
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Quantity

15

Category

5920-000407

Bid Type

Two Packet Bid

Key Highlights

  • • Quantity variation: 25% up or down at contract award and during contract execution
  • • Delivery extension mechanism: (additional/original) × original delivery period with min 30 days
  • • Contracted rates apply to any additional quantity under the option clause
  • • BOQ items count: 5, but quantities/units are not specified
  • • Compliance emphasis on price stability and delivery discipline under option clause
  • • No explicit product specifications provided in current data

Categories 2

ELECTRON TUBE SOCKET

Tender Overview

Organization: HQIDS, Department of Military Affairs. Product/Service: security equipment procurement with open quantity variation clause. Estimated Value: not disclosed; EMD: not disclosed. Location: India (national program); Scope: 5 BOQ items with unspecified unit quantities. Unique aspect: option clause allowing up to 25% quantity variation during contract and during extended delivery periods, at contracted rates. This tender emphasizes flexible delivery planning and strict adherence to contract rates for added quantities.

Technical Specifications & Requirements

  • No explicit technical specifications in the provided data.
  • Key terms include: a formal option clause permitting ±25% quantity adjustment at contract, delivery schedule adjustments calculated as (additional quantity / original quantity) × original delivery period, with a minimum of 30 days.
  • If the original delivery period is under 30 days, the extended time equals the original period.
  • Delivery extension is permissible within the constraints of the option clause; bidders must acknowledge and comply with these terms.
  • BOQ contains 5 items, but detailed descriptions, quantities, and units are not provided. Emphasis on compliance with contractual adjustment dynamics and price stability for additional orders.

Terms, Conditions & Eligibility

  • Option Clause allows suppliers to handle up to 25% extra quantity during contract placement and currency.
  • Delivery time calculations: extended duration formula, with a guaranteed minimum of 30 days.
  • Bidder compliance: bidders must acknowledge the option clause and adhere to contracted rates for added quantities.
  • BOQ details: 5 items exist but specific quantities and units are not disclosed.

Key Specifications

  • Product/service names: security equipment procurement (defined in BOQ but not specified)

  • Quantities: 5 BOQ items; exact quantities not disclosed

  • Estimated value: not disclosed

  • Experience requirements: not specified in data

  • Quality/standards: not specified

Terms & Conditions

  • 25% quantity variation rights during contract and currency

  • Delivery period adjustments per option clause with min 30 days

  • Contracted rates applicable to added quantities

  • BOQ contains 5 items; quantities unspecified

Important Clauses

Option Clause

Purchaser may increase or decrease quantity by up to 25% at contract award and during the currency at contracted rates.

Delivery Schedule

Extended delivery time calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.

Penalties

Not specified in data

Bidder Eligibility

  • Experience in supplying security equipment or related government procurement

  • Financial capability to manage contract scale

  • Compliance with standard procurement documentation

Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 5920-000407 FUSE LINK 2 nos optimus123 10
2 5920-001415 FUSE 10 AMP 3 nos optimus123 10
3 6645 HOSE METER 2 nos optimus123 10
4 5935-001795 SOCKET TERMINAL 4 nos optimus123 10
5 6240-000708 LAMP FILAMENT 4 nos optimus123 10

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurement

4

Financial statements (latest audited)

5

EMD/Security deposit details (amount not disclosed in data)

6

Technical bid documents (standard compliance forms)

7

OEM authorizations (if applicable)

Frequently Asked Questions

Key insights about ANDAMAN & NICOBAR tender market

How to bid on HQIDS security equipment tender in India 2025?

Bidders should prepare GST registration, PAN, experience certificates, financial statements, and OEM authorizations. Submit technical compliance forms and EMD/security deposit details. Agreement terms include an option clause allowing up to 25% quantity variation and a delivery extension rule with a minimum 30 days.

What documents are required for HQIDS procurement in 2025?

Required documents include GST certificate, PAN card, latest audited financials, experience certificates for similar projects, EMD details, technical bid documentation, and OEM authorizations if applicable. Ensure all documents align with the department’s terms and conditions.

What is the delivery extension formula for added quantities?

Delivery extension uses the formula: (additional quantity ÷ original quantity) × original delivery period, with a mandatory minimum of 30 days. During extended periods, the option clause allows further adjustments up to 25%.

What does the 25% option clause mean for bidders?

The purchaser may increase or decrease quantity by up to 25% at contract award and during the currency, at contracted rates. Bidders must plan for flexible scheduling and price stability on any added orders under this clause.

Are there any specific standards or certifications required?

The provided data does not list explicit standards. Bidders should rely on standard government tender practices and provide typical compliance documentation, but confirm with the issuing department for any ISI/ISO or OEM specifications relevant to security equipment.

What is the BOQ item count and detail for this tender?

The BOQ lists 5 items, but exact quantities and units are not disclosed in the data. Bidders should monitor the contract for item specifications and be prepared to scale within the 25% variation clause.

When is the bid submission deadline for HQIDS tender?

Date details are not provided in the data. Prospective bidders should check the GEM portal for current tender timelines, ensuring submission of GST, PAN, financials, and technical bids before the official deadline.

How to ensure price competitiveness under contracted rates?

Engage early with the procurement team to confirm unit pricing for added quantities under the 25% option clause. Maintain transparent pricing for extended delivery periods and quantify any delivery-time adjustments in the bid proposal.