GEM

Indian Institute Of Technology Department Of Higher Education High End Laptop Tender 2025 ISO 9001 Compliant

Bid Publish Date

21-Nov-2025, 3:37 pm

Bid End Date

01-Dec-2025, 4:00 pm

Bid Opening Date

01-Dec-2025, 4:30 pm

EMD

₹50,000

Value

₹25,00,000

Location

KANPUR NAGAR , UTTAR PRADESH

Progress

Issue21-Nov-2025, 3:37 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

33

Category

High End Laptop - Notebook

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller requirement with Indian presence for after-sales service
  • • EMD amount: ₹50,000; alternative security via FDR or T/T PBG options
  • • Delivery option: quantity may increase by up to 25% during procurement and contract currency
  • • Mandatory ISO 9001 certification for bidder or OEM
  • • Positive net worth of OEM as per last audited financial statement
  • • Online payment with Airawat Research Foundation beneficiary; 15-day submission of payment proof

Categories 1

LAPTOP

Tender Overview

Organization: Indian Institute Of Technology (IIT), Department Of Higher Education. Product: High end laptop / Notebook (Q2) and Entry/Mid Level Laptop (Q2). Estimated value: ₹2,500,000 with an EMD of ₹50,000. Tender scope targets laptop procurement for academic/administrative use; no BOQ items listed. Location and start/end dates are not specified. A notable differentiator is the option clause permitting +/-25% quantity variation at contract award and during the contract, with delivery time adjusted pro rata. Also required: OEM or Authorized Seller presence in India for after-sales support. This tender emphasizes formal risk controls and compliant procurement practices by the buyer.

Technical Specifications & Requirements

  • Product names: High end laptop / Notebook (Q2); Entry and Mid Level Laptop (Q2)
  • Key terms: Quantity flex up to 25% of bid/contract quantity; delivery period linked to last delivery date with minimum 30 days, extendable up to original delivery period
  • OEM requirements: Imported products require an OEM or Authorized Seller registered in India for after-sales service; evidence must be submitted
  • Financial controls: Payment security can be provided via FDR (issued in favor of the Seller) or online RTGS; original FDR to be delivered within 15 days of contract award; online proof to be uploaded within 15 days
  • Standards: ISO 9001 is mandatory for bidder or OEM; net worth of OEM must be positive; no specific model specs provided
  • EMD: ₹50,000; other forms allowed as per GeM GTC

Terms, Conditions & Eligibility

  • Delivery/option clause: 25% quantity variation allowed at contract placement and during currency; extended delivery time calculated as (additional quantity/original quantity) × original delivery period, min 30 days
  • Payment terms: Online RTGS/Internet banking accepted; funds must name Airawat Research Foundation; scanned proof of online payment to be uploaded within 15 days; FDR option available
  • Performance security: FDR or PBG acceptable; if FDR used, it must be transferable on demand to the buyer; delivery of hard copy FDR within 15 days
  • Financial criteria: OEM net worth must be positive per last audited statement; ISO 9001 certification required
  • Submission readiness: OEM/authorized seller in India for after-sales support; bidders must meet standard compliance and provide required documentation per terms

Key Specifications

  • Product category: High end laptop / Notebook

  • Estimated contract value: ₹2,500,000

  • EMD: ₹50,000

  • Delivery: minimum 30 days; option up to 25% quantity variation

Terms & Conditions

  • Delivery quantity may vary ±25% at contract and during currency

  • FDR or RTGS/online payment accepted as performance security

  • Positive OEM net worth and ISO 9001 certification mandatory

Important Clauses

Payment Terms

Online RTGS/Internet banking accepted; beneficiary: Airawat Research Foundation; provide contract number and seller name; upload proof within 15 days

Delivery Schedule

Delivery period starts from the last date of original delivery order; extended period proportional to quantity variation; minimum 30 days; option to extend up to original delivery period

Penalties/Liquidated Damages

LD or penalties would be as per GeM GTC; details not specified here

Bidder Eligibility

  • Positive net worth of OEM as per last audited financial statement

  • ISO 9001 certified bidder or OEM

  • OEM or Authorized Seller with registered office in India for after-sales service

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Required Documents

1

GST registration proof

2

PAN card

3

OEM authorization (for non-OEM bidders)

4

Last audited financial statements (to prove positive net worth)

5

ISO 9001 certificate (bidder or OEM)

6

EMD submission proof (DD/NEFT/RTGS or online payment receipt)

7

Technical bid documents confirming compliance with ISO 9001 and delivery capabilities

8

FDR or PBG submission documents (if applicable)

9

Proof of Indian registered office for OEM (if importing)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the high end laptop tender in India IIT?

Bidders must meet ISO 9001 certification, positive OEM net worth, and Indian OEM/authorized seller presence. Submit GST, PAN, OEM authorization, last audited statements, ISO certificate, EMD ₹50,000, and online payment proof or FDR within 15 days of contract award. Follow GeM terms for delivery and payment.

What documents are required for the laptop procurement tender in IIT?

Required documents include GST certificate, PAN, OEM authorization, last two years financials, ISO 9001 certificate, EMD proof, technical bid, and proof of Indian after-sales support. If importing, provide OEM office registration in India and service capability details.

What are the delivery terms for the IIT laptop tender 2025?

Delivery must start within 30 days of original order date; quantity may increase up to 25% during contract; extended delivery time follows (additional quantity/original quantity) × original period, minimum 30 days. Ensure timely fulfillment to avoid penalties.

What is the EMD for the IIT laptop tender and payment terms?

EMD is ₹50,000. Bidders may submit via online RTGS/NEFT or provide an acceptable FDR. If using FDR, ensure it is transferable to Airawat Research Foundation and deliver the original document within 15 days of award.

Which standards and certifications are mandatory for this laptop tender?

Mandatory ISO 9001 certification for bidder or OEM; OEM must have positive net worth per last audited financial statement. For imported products, an Indian-registered OEM/seller must provide after-sales service evidence.

What is the role of Airawat Research Foundation in the laptop bid?

Airawat Research Foundation is the recipient for performance security via FDR or PBG and is the beneficiary for online payments. Bidders must indicate contract number and seller name when transferring funds and upload payment proof within 15 days of award.

How does the option clause affect delivery quantities for the laptop contract?

The purchaser may increase or decrease quantities by up to 25% at contract placement and during the currency. The extended delivery period is calculated by a pro rata formula, with a minimum 30 days, ensuring flexibility in supply.