GEM

Indian Army Department Of Military Affairs Sports Equipment & Prize Supplies Tender 2025

Bid Publish Date

14-Dec-2025, 12:39 pm

Bid End Date

25-Dec-2025, 1:00 pm

Value

₹2,00,000

Location

DIMAPUR , NAGALAND

Progress

Issue14-Dec-2025, 12:39 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1726

Category

Runners Up Cash Prize

Bid Type

Two Packet Bid

Key Highlights

  • • Organization requiring: Indian Army / Department Of Military Affairs
  • • Product category: prize items, sports equipment, medals, jerseys, boots, gloves, and field gear
  • • Unique condition: Detailed Design Drawings approval within 5 days of award
  • • Special clause: 25% quantity variation during/after contract with proportional delivery
  • • Eligibility emphasis: past experience in similar category products within the last 3 financial years
  • • Warranty/Service: not specified; clarify post-delivery support expectations
  • • Penalties: based on LD not specified; verify LD terms during bid clarification
  • • Delivery risk: potential extended scheduling due to design modification cycles
  • • Brand/OEM: no specific brand mandated in available data

Categories 7

GOLD MEDAL MINERAL WATER SPORT ACCESSORIES AWARDS FOOTWEARS MINERAL FIRST AID BOX

Tender Overview

The Indian Army under the Department Of Military Affairs seeks procurement for a range of prize and sports support items for a tournament, including Winner/Runner Up cash prizes, Winner Cup and Runner Up Cup (20 inches with gold/silver finish), medals, mementos, jerseys, boots, gloves, socks, water, and field equipment. Estimated value is ₹200,000. The scope references a 26-item BoQ with unspecified item details, signaling a broad supply package for event logistics. A key differentiator is the requirement for Detailed Design Drawings approval prior to fabrication and a 5-day window for draft submission and buyer feedback. Also included are past-project experience criteria to demonstrate capability in similar category products.

Technical Specifications & Requirements

  • No explicit product specifications are published; BoQ lists 26 items, all marked N/A, indicating a broad procurement palette rather than uniform component specs.
  • The procurement requires bidders to submit Detailed Design Drawings within 5 days of award; approval or modification list provided within 5 days, with delivery adjusted if approvals lag.
  • The Buyer reserves a flexible quantity clause: up to 25% increase/decrease of bid/contract quantity during and after award, with proportional delivery timelines.
  • Experience requirements mandate bidders demonstrate past supply/installation of similar category products within the last 3 financial years via contract copies, invoices, client certificates, or third-party notes.
  • Estimated value and EMD details are not disclosed for bidders in the tender terms; bidders should prepare for potential design-fix cycles and extended delivery windows if approvals are delayed.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may adjust quantity by up to 25% at contract placement and during currency at contracted rates; delivery period recalculated as (additional quantity / original quantity) × original delivery period, with a minimum of 30 days.
  • Post-award design validation: Successful bidder must obtain buyer approval for Detailed Design Drawings within 5 days; if delayed, the delivery period is reset without LD for the delay.
  • Past Experience: Demonstrated execution of similar projects in the preceding 3 financial years via contract copies, client certificates, invoices, or third-party notes.
  • EMD: Amount not disclosed in the terms; bidders should verify (or be prepared for non-EMD submission depending on formal notice).
  • Delivery & installation terms, payment milestones, and penalties are not detailed beyond the option clause and drawing approval process; bidders should seek clarifications for concrete timelines and LD provisions.

Key Specifications

  • Product/service names: prize items, medals, cups, mementos, jerseys, boots, gloves, socks, water bottles, ground equipment

  • Quantities: 26 BoQ items (details not specified)

  • Estimated value: ₹200,000

  • Past experience: 3 financial years demonstrated supply/installation capability

  • Delivery: 5-day drawing submission window; extension via approval timelines

  • Standards: not specified; bidders should confirm any applicable event equipment standards during clarification

Terms & Conditions

  • Key Term 1: 25% quantity variation allowed with adjusted delivery period

  • Key Term 2: Detailed Design Drawings approval within 5 days of award

  • Key Term 3: Past experience in similar category products within 3 financial years

Important Clauses

Payment Terms

No explicit payment terms provided; bidders should seek confirmation on milestone payments and possible advance if required.

Delivery Schedule

Original delivery period linked to bid; extended delivery if option clause exercised; minimum 30 days extension rule.

Penalties/Liquidated Damages

No LD detailed; verify penalties in final contract and ensure alignment with delivery adjustments.

Bidder Eligibility

  • Demonstrated past execution of similar prize/sports equipment projects in last 3 financial years

  • Proven capability to deliver 26-item BoQ packages with design-drawings workflow

  • GST and PAN compliant supplier with financial statements for last 3 years

Past Similar Tenders (Historical Results)

5 found

Flex banner 6x4 feet,Winner trophy,Runner up Trophy,Best Archery player Award Shield,Archery Medal

Indian Army

Posted: 17 June 2025
Closed: 8 July 2025
GEM

Winner Cash Prize,Runner Up Cash Prize,Golden Boot Cash Prize,Most Disciplined Team Cash Prize,Comm

Indian Army

Posted: 24 September 2025
Closed: 4 October 2025
GEM

Indian Army Cash Prize Tender Department Of Military Affairs 2025 – Prize Categories, GST/PAN, T&Cs

Indian Army

DODA, JAMMU & KASHMIR

Posted: 19 November 2025
Closed: 2 December 2025
GEM

Indian Army Department of Military Affairs Cash Prize Tender 2025 – Best Batsman/Bowler Prizes, Umpires Fees, India

Indian Army

DODA, JAMMU & KASHMIR

Posted: 19 November 2025
Closed: 2 December 2025
GEM

Trophy for Winner Team,Medals for Winner Team,Prize Money for Winner Team,Trophy for Runners Up Tea

Indian Army

RAJAURI, JAMMU & KASHMIR

Posted: 23 May 2025
Closed: 13 June 2025
GEM

Bill of Quantities (BOQ) 26 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Winner Cash Prize Winner Cash Prize 1 nos rakesh19garh 30
2 Runners Up Cash Prize Runners Up Cash Prize 1 nos rakesh19garh 30
3 Player of the Tournament Cash Prize Player of the Tournament Cash Prize 1 nos rakesh19garh 30
4 Winner Cup size 20 Inches with Gold Winner Cup size 20 Inches with Gold 1 nos rakesh19garh 30
5 Runner Up Cup size 20 Inches with Silver Finish Runner Up Cup size 20 Inches with Silver Finish 1 nos rakesh19garh 30
6 Mementos Mementos 2 nos rakesh19garh 30
7 Gold Medal Gold Medal 15 nos rakesh19garh 30
8 Silver Medal Silver Medal 15 nos rakesh19garh 30
9 Referee Referee 5 nos rakesh19garh 30
10 2 x Linesman for 5 Days 2 x Linesman for 5 Days 10 nos rakesh19garh 30
11 Field Assist Field Assist 5 nos rakesh19garh 30
12 Jersey Jersey 30 nos rakesh19garh 30
13 Boots Boots 30 nos rakesh19garh 30
14 Guards Guards 30 nos rakesh19garh 30
15 Shocks Shocks 30 nos rakesh19garh 30
16 Goalkeeper Gloves Goalkeeper Gloves 2 nos rakesh19garh 30
17 Tea Tea 500 nos rakesh19garh 30
18 Samosa Samosa 500 nos rakesh19garh 30
19 Mineral Water Btls Mineral Water Btls 500 nos rakesh19garh 30
20 Football Nevia Football Nevia 3 nos rakesh19garh 30
21 Football Net Football Net 2 nos rakesh19garh 30
22 Ground Charge Ground Charge 5 days rakesh19garh 30
23 Flex 15x6 Flex 15x6 2 nos rakesh19garh 30
24 Flex 13x8 Flex 13x8 2 nos rakesh19garh 30
25 Flex 12x15 Flex 12x15 3 nos rakesh19garh 30
26 Coloured Certificate Coloured Certificate 30 nos rakesh19garh 30

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing relevant past work

4

Contract copies and invoices from prior similar supply/projects

5

Client execution certificates or third-party inspection notes

6

Technical design drawings submitted within 5 days of award

7

OEM authorizations or reseller agreements (if applicable)

8

Financial statements or turnover proof for last 3 years

9

Any other documents requested to substantiate capability (as per terms)

Frequently Asked Questions

Key insights about NAGALAND tender market

How to bid for Indian Army sports prize tender 2025 in India?

Bidders must prepare documents listed in the Terms, including GST, PAN, and past experience proofs, and submit Detailed Design Drawings within 5 days of award. Ensure compliance with the 25% quantity option clause and clarify LD provisions. Verify 3-year past projects and submit relevant contracts or invoices.

What documents are required for the Department Of Military Affairs prize tender?

Submit GST certificate, PAN, three years of financial statements, past project contracts and invoices, client execution certificates or third-party notes, and OEM authorizations if applicable. Include Detailed Design Drawings within 5 days of award to enable drawing approval and delivery scheduling.

What are the delivery terms for this Indian Army tender?

Delivery timing depends on the original period plus any extensions from the option clause. If drawings approval delays occur, delivery is reset without liquidated damages, with a minimum extension equal to 30 days for increased quantity scenarios.

What past experience is required for this sports prize procurement?

Bidders must demonstrate execution of similar prize/sports equipment projects in the last 3 financial years, via contract copies, invoices with self-certification, client certificates, or third-party inspections to prove capability.

Are there any brand or standard requirements for the prize items?

No specific brand mandates are listed; bidders should seek clarification on any preferred brands, and ensure items meet general event equipment standards and quality expectations during drawings approval.

What is the estimated value and how should bidders price the tender?

Estimated value is ₹200,000. Price should cover 26 BoQ items (details not specified) plus potential quantity adjustments up to 25%. Include costs for design drawings and potential delivery extensions in pricing.