GEM

Indian Army Department Of Military Affairs Tender for Automotive Components in Kargil Jammu & Kashmir 2025

Bid Publish Date

17-Nov-2025, 10:01 am

Bid End Date

28-Nov-2025, 7:00 pm

Bid Opening Date

28-Nov-2025, 7:30 pm

Location

KARGIL , JAMMU AND KASHMIR

Progress

Issue17-Nov-2025, 10:01 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

35

Category

Steering Belt

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit option clause enabling 25% quantity variation during contract and currency
  • • Advance sample approval process with 5-day review window and mandatory free sample submission
  • • Pre-dispatch and post-receipt inspection by nominated agency
  • • Delivery period adjustments with minimum 30 days and formula-based extension
  • • Scope limited to 'Only supply of Goods' for 9 listed automotive components
  • • No stated EMD amount or payment terms in the available information
  • • Category includes Steering Belt, Oil Filter, Clutch Cylinder Assembly, Hyd Adaptor, Fuel Pipe Line, Brake Pipe Line, Injector Assembly, Coolant Temp Sensor, Wheel Cylinder Assembly

Categories 4

BRAKE COOLANT SENSOR HAND PUMP

Tender Overview

Organization: Indian Army, Department Of Military Affairs. Location: KARGIL, JAMMU & KASHMIR - 194102. Product Category: Steering Belt, Oil Filter, Clutch Cylinder Assembly, Hydraulic Adaptor, Fuel Pipeline, Brake Pipe Line, Injector Assembly, Coolant Temp Sensor, Wheel Cylinder Assembly. Procurement scope: Only supply of goods for 9 items; no clear unit quantities or estimated value provided. Inspection: Pre-dispatch inspection at Seller Premises (if ATC selects) and Post Receipt Inspection at consignee site before acceptance. Advance sample: Required within 5 days of award; approval or modification list provided within 5 days; bulk supply must follow approved sample; delays in buyer approval may adjust delivery without LD. Sample cost: Samples to be supplied free of cost. Option clause: Quantity may vary up to 25% during contract and currency. Delivery window rules hinge on original delivery period with a minimum of 30 days; extended time computed as (Increased quantity ÷ Original quantity) × Original delivery period.

Technical Specifications & Requirements

  • Scope of supply: Only supply of Goods (no service component).
  • Inspection regime: Pre-dispatch at Seller Premises (if ATC selected) and Post Receipt Inspection at consignee site prior to acceptance.
  • Advance sample process: Submit one advance sample within 5 days of award; buyer to approve or provide a modification list within 5 days; supply must align with approved sample; if buyer delays approval, delivery period is adjusted without LD.
  • Sample cost: All required test samples to be provided free of cost. If advance sample is submitted, any pre-supply production costs incurred prior to approval are borne by the Seller.
  • Quantity flexibility: Option to increase/decrease up to 25% of bid quantity at contract placement and during currency at contracted rates.
  • Delivery timeframe: Delivery period derived from original term with a minimum of 30 days; extended duration scales with quantity change.
  • BOQ: Total 9 items listed, with no specified quantities or units in the data provided.
  • Category alignment: Includes components across steering belt, oil filter, clutch cylinder, hydraulic adaptor, fuel pipe line, brake pipe line, injector assembly, coolant temp sensor, and wheel cylinder assembly.

Terms, Conditions & Eligibility

  • EMD: Not specified in the available data.
  • Delivery terms: Delivery period subject to option clause; extended periods allowed with calculated formula; no LD mentioned for buyer delay in sample approval.
  • Payment terms: Not specified in the provided data.
  • Inspection authorities: Pre-dispatch and post-receipt inspections conducted by nominated agency on behalf of buyer.
  • Documentation requirements: Advance sample submission and post-award approvals are mandatory; bidders must comply with sample-related conditions to avoid contract termination for major deviations.
  • Warranty/after-sales: Not specified in the provided data.
  • Other: All bidders must comply with the ATC-selected pre-dispatch inspection and post-receipt inspection framework.

Key Specifications

  • Product/service names and categories: Steering Belt, Oil Filter, Clutch Cylinder Assembly, Hydraulic Adaptor, Fuel Pipeline, Brake Pipeline, Injector Assembly, Coolant Temperature Sensor, Wheel Cylinder Assembly

  • Quantities: Not specified in BOQ data; 9 items listed

  • EMD/Estimated value: Not provided

  • Experience requirements: Not specified in data; relevant automotive components experience implied

  • Quality/compliance terms: Pre-dispatch and post-receipt inspection; advance sample approval; supplier must supply samples free of cost

Terms & Conditions

  • Option clause allows 25% quantity variation during procurement and currency

  • Advance sample submission within 5 days of award with approval or modification within 5 days

  • Pre-dispatch and post-receipt inspections by nominated agency

  • Delivery period adjustments with a minimum of 30 days; formula-based extension

  • Scope limited to delivery of goods for 9 listed automotive components

Important Clauses

Payment Terms

Not specified in the provided data; bidders should confirm ATC for payment schedule.

Delivery Schedule

Delivery period calculated from original term with potential extension up to the original delivery period; minimum 30 days for extended periods.

Penalties/Liquidated Damages

No explicit LD details provided; contract allows delivery period adjustments based on sample approval delays.

Bidder Eligibility

  • Experience in supplying automotive components or equivalent readiness for defense procurement

  • Capability to provide advance samples within 5 days of award

  • Compliance with pre-dispatch and post-receipt inspections by nominated agency

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Closed: 23 January 2025
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FUEL FILTER,OIL FILTER,FAN BELT,CLUTCH MASTER CYLINDER,SLAVE CYLINDER,BRAKE SHOE,BRAKE PAD ASSY,STE

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Posted: 13 September 2025
Closed: 25 September 2025
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FUEL PIPE,HYDRAULIC FILTER ASSY,CLUTCH REL BEARING,CLUTCH PLATE ASSY,REPAIR KIT HYDRAULIC STEERING,

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BHOPAL, MADHYA PRADESH

Posted: 23 January 2025
Closed: 13 February 2025
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fuel filter,fuel pipe,oil filter,air cleaner assy,oil pressure pipe,fan belt,injector nozzle,hose p

Indian Army

SRINAGAR, JAMMU & KASHMIR

Posted: 1 June 2025
Closed: 23 June 2025
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Closed: 18 December 2024
GEM

Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Steering Belt Safari 5 nos wkspoffr_i@852 15
2 Oil Filter Safari 10 nos wkspoffr_i@852 15
3 Clutch Cylinder Assembly Safari 2 nos wkspoffr_i@852 15
4 Hyd Adaptor Safari 2 nos wkspoffr_i@852 15
5 Fuel Pipe Line Safari 2 nos wkspoffr_i@852 15
6 Brake Pipe Line Safari 2 nos wkspoffr_i@852 15
7 Injector Assembly Safari 8 nos wkspoffr_i@852 15
8 Coolant Temp Sensor Safari 2 nos wkspoffr_i@852 15
9 Wheel Cylinder Assembly Safari 2 nos wkspoffr_i@852 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (relevant supplier experience for automotive components)

4

Financial statements or turnover evidence

5

EMD/Security deposit (amount not specified in data; bidders must verify in ATC)

6

Technical bid documents demonstrating capability for auto components

7

OEM authorizations or approvals (if applicable to specific brands)

8

Any ISO/IS/BS certifications relevant to auto components (if specified by ATC)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for automotive components tender in Kargil 2025?

To bid, prepare bid documentation including GST, PAN, and financials, and submit OEM authorizations if applicable. Ensure compliance with the advance sample submission within 5 days of award and anticipate pre-dispatch and post-receipt inspections. Confirm option clause applicability for up to 25% quantity variation and delivery terms with a minimum 30-day extension rule.

What documents are required for the Indian Army auto parts tender in Jammu & Kashmir?

Required documents include GST registration, PAN card, experience certificates in automotive supply, financial statements, EMD/Security deposit details, technical bid demonstrating capability for steering belts and related parts, OEM authorizations, and any relevant ISO/IS certifications specified by the ATC.

What are the inspection requirements for this defense parts contract?

Inspections include pre-dispatch inspection at the seller premises if selected, and post-receipt inspection at the consignee site before acceptance. A nominated inspection agency conducts both checks to ensure conformity with contract specifications prior to payment and release.

When is advance sample submission required for the automotive parts tender?

An advance sample must be submitted within 5 days of award. The buyer will approve or provide a modification list within 5 days; bulk supply must follow the approved sample, or risk contract termination for major deviations after notification.

What is the quantity variation allowed under the option clause?

The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during the currency of the contract at contracted rates, with delivery timelines adjusted accordingly per the formula.

Which automotive components are included in the tender category in Kargil?

The category covers Steering Belt, Oil Filter, Clutch Cylinder Assembly, Hydraulic Adaptor, Fuel Pipeline, Brake Pipeline, Injector Assembly, Coolant Temperature Sensor, and Wheel Cylinder Assembly, requiring a goods-only supply contract.

What are the delivery time rules for extended quantities in this tender?

Delivery periods extend based on the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; original period governs if it is less than 30 days.

How will payment terms be determined for this defense equipment procurement?

Payment terms are not specified in the available data. Bidders should await ATC clarifications; typical defense procurements may include milestone-based payments tied to sample approval, inspections, and delivery acceptance.