GEM

Indian Army Smartphone and Laptop Tender West Kameng Arunachal Pradesh 2025 - IS 550/IS 9001 Standards & EMD ₹6000

Bid Publish Date

12-Dec-2025, 11:22 pm

Bid End Date

23-Dec-2025, 11:00 am

EMD

₹6,000

Location

WEST KAMENG , ARUNACHAL PRADESH

Progress

Issue12-Dec-2025, 11:22 pm
AwardPending
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Quantity

5

Category

Laptop

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for Smartphone and Laptop procurement in the West Kameng district, Arunachal Pradesh. The tender specifies an EMD of ₹6,000 and requires bidders to demonstrate 3 years of government-supply experience. A data sheet must accompany the bid, and GST details with a cancelled cheque are mandatory for Vendor Code registration. The option clause permits up to a 50% quantity variation at contracted rates, with adjusted delivery timelines. OEM installation/commissioning is expected from the manufacturer or authorized partner. This notice emphasizes non-obsolescence with a minimum market life, and GST handling is bidder-responsible. The contract scope includes supply and related services with delivery aligned to government timelines, and the emphasis on data-sheet verification suggests strict technical conformity.

Technical Specifications & Requirements

  • Product names: Smartphone, Laptop
  • Delivery location: West Kameng, Arunachal Pradesh 790001
  • Data Sheet submission: Required to verify technical parameters; mismatches may lead to bid rejection
  • Experience criteria: Minimum 3 years of manufacturing/supplying similar items to Central/State Govt/PSU; primary product value criterion in bundles
  • OEM/installation: Installation, commissioning, testing, and training to be performed by OEM or OEM-certified personnel
  • EMD/Financials: EMD ₹6,000; GST details to be checked by bidder; GST reimbursement as per actuals or lower rate
  • Obsolescence clause: Product must not be end-of-life before the specified residual market life
  • Bid documentation: Include PAN, GSTIN, cancelled cheque, EFT mandate; vendor code requires data sheet and contract copies

Terms, Conditions & Eligibility

  • EMD: ₹6,000; payment as per tender terms
  • Experience: 3 years’ govt/PSU supply experience, with contract copies
  • Delivery/Installation: OEM installation and commissioning; delivery period aligned with purchase order and option clause adjustments
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet vs. product specs alignment
  • GST: Bidder responsible for GST; reimbursement as per actuals or lower rate
  • Brand/OEM: OEM/authorized installation required; data sheet verification mandatory

Key Specifications

  • Product category: Smartphone, Laptop

  • Estimated value: Not specified

  • EMD: ₹6,000

  • Experience: 3 years in govt/PSU supply

  • Installation/Testing: By OEM or OEM-certified personnel

  • Data Sheet: mandatory with bid; mismatch leads to rejection

  • Delivery: as per contract with option clause up to 50% quantity variation

Terms & Conditions

  • 50% variation in quantity allowed at contracted rates

  • Bidder to upload PAN, GSTIN, cancelled cheque, EFT mandate

  • OEM installation/commissioning required by manufacturer or authorized partner

Important Clauses

Payment Terms

GST handling at bidder's risk; reimbursement as actuals or lower rate; EMD ₹6,000

Delivery Schedule

Delivery period adjusts with option clause; minimum 30 days added time; based on (Increased quantity ÷ Original quantity) × Original period

Penalties/Liquidated Damages

Not specified in data; however option clause implies schedule risk if delayed

Bidder Eligibility

  • 3 years govt/PSU supply experience for similar products

  • Not in liquidation or bankruptcy

  • Data Sheet alignment with offered products

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

Product Data Sheet (for each offered item)

6

Contract copies showing 3 years govt/PSU supply experience

7

OEM authorization/certification (if using reseller)

8

GST compliance documentation

9

Vendor Code creation documents

Frequently Asked Questions

Key insights about ARUNACHAL PRADESH tender market

How to bid for smartphone and laptop tender in West Kameng Arunachal Pradesh 2025

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and a product Data Sheet. The bid requires 3 years of govt/PSU supply experience and OEM installation capability. EMD is ₹6,000, with GST obligations borne by bidders. Ensure data sheet matches offered tech specs; follow option clause for quantity variation up to 50%.

What documents are required for Army smartphone procurement in Arunachal Pradesh

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, and the Data Sheet for each offered item. Also submit contracts demonstrating 3 years govt/PSU experience, OEM authorization if using reseller, and GST documentation. Ensure all documents align with bid data sheet.

What are the installation requirements for OEM in Army laptop tender

Installation, commissioning, testing, and training must be performed by the OEM or OEM-certified personnel. Data Sheet must reflect installation capabilities. Ensure technician availability, on-site support, and scheduling align with purchase order timelines to avoid delays.

What is the EMD amount and GST handling for this tender

EMD is ₹6,000. Bidder bears GST assessment; reimbursement will follow actuals or the lower applicable rate. Ensure GSTIN is active and properly documented; GST computation should align with the local tax regime.

How does the 50% quantity variation affect delivery schedules

The purchaser may increase/decrease quantity by up to 50% at contracted rates. Delivery time adjusts with the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Original delivery period restrictions apply.

What are the experience criteria for this govt electronics tender

The bidder or OEM must have 3 years of regularly manufactured/supplied similar electronics to Central/State Govt or PSU. Copies of relevant contracts must be submitted; for bunch bids, the highest-value primary product must meet criteria.

What are the key data sheet verification requirements in this bid

Data Sheet must precisely mirror the offered product specifications. Any unexplained mismatch may lead to bid rejection. Include full technical parameters, model numbers, and certification references to ensure alignment with the Army's evaluation.

What is the delivery location and product scope for this tender

Delivery is for smartphones and laptops to West Kameng, Arunachal Pradesh 790001. The scope includes supply and potential installation/commissioning, with OEM involvement for setup and training where applicable.

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