GEM

Indian Air Force Repair & Overhauling Service for Cars 5 CWT Ambala Haryana 2025

Bid Publish Date

27-Nov-2025, 6:49 pm

Bid End Date

01-Dec-2025, 10:00 am

Location

AMBALA , HARYANA

Progress

Issue27-Nov-2025, 6:49 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Tender Overview

The Indian Air Force, Department Of Military Affairs, invites bids for Repair and Overhauling Service of cars (5 CWT) at Buyer Premises in Ambala, Haryana 133001. The scope covers repair work on-site with bidder responsible for collection and return of items. The contract allows quantity or duration adjustments up to 25% pre-issuance and post-issuance in specified limits. An excess settlement facility enables bidders to include additional charges up to a defined percentage. An acceptance certificate and scope-of-work with official round stamp are required in bid submission.

Technical Specifications & Requirements

  • Product/service: Repair and Overhauling Service for cars (5 CWT) for buyer premises.
  • Location: Ambala, Haryana.
  • Scope elements: Repair work as per ATC scope of work; bidder to collect item from buyer location for repair.
  • Documentation: Acceptance certificate of terms; signed scope of work with office stamp; ATC document uploaded.
  • Key conditions: Quantity/duration variation up to 25%; excess settlement option with supporting documents; bidders must declare applicability during invoice.
  • BOQ: No items listed; no quantified BOM available; service-based engagement only.
  • Delivery/turnaround: Repair work to be completed per ATC; site collection by bidder; no on-site BOM constraints mentioned.

Terms & Eligibility

  • ATC compliance: Sign and upload acceptance certificates; stamp required.
  • Scope alignment: Repair work must follow attached scope in ATC; bidders responsible for item pickup.
  • Additional charges: Excess settlement allowed with documentation; invoice must include declared charges but not exceed order cap.
  • Documentation bundle: GST, PAN, experience certificates, financial statements, EMD (not specified), technical bid documents, OEM authorizations where applicable.
  • Quantity/Duration: Adjustments permissible up to 25% before contract issuance and after issuance within limits.

Key Specifications

  • Product/service: Repair & Overhauling Service for cars (5 CWT)

  • Location: Buyer Premises, Ambala, Haryana

  • Delivery/Execution: Item pickup by bidder from buyer location for repair; scope per ATC

  • Standards/Compliance: Not specified in BOQ; ATC governs scope

  • Warranty/Support: Not specified in tender data; verify during ATC

  • EMD/Financials: Not specified in tender data; provide as per ATC guidance

  • Experience: Prior car repair/overhaul for government/military customers recommended

Terms & Conditions

  • EMD: Amount not specified; submit per ATC guidance if required

  • Quantity/Duration: 25% flex up/down allowed pre/post contract issuance

  • Excess settlement: Additional charges permitted up to specified percentage with documentation

Important Clauses

Payment Terms

Not explicitly defined; payment terms to be clarified in ATC; bidders should expect invoice-based settlement with supporting documents after repair completion

Delivery Schedule

Repair work to be performed per Scope of Work; bidder collects item from buyer location; turnaround timelines to be specified in ATC

Penalties/Liquidated Damages

Not stated in available data; to be confirmed in ATC or contract documents

Bidder Eligibility

  • Demonstrated experience in vehicle repair/overhauling for cars (preferably government or defense-related)

  • GST registration and financial statements for last 2-3 years

  • Ability to collect items from buyer location and complete repairs per ATC

  • OEM authorization if specific car makes/models are involved

  • Compliance with acceptance certificate and stamped scope of work

Past Similar Tenders (Historical Results)

5 found

Repair and Overhauling Service - CAR 5 CWT; CAR 5 CWT; Yes; Buyer Premises

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Posted: 18 August 2025
Closed: 25 August 2025
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JODHPUR, RAJASTHAN

Posted: 4 September 2025
Closed: 15 September 2025
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Repair and Overhauling Service - CAR 5 CWT; CAR 5 CWT; Yes; Buyer Premises

Indian Air Force

Posted: 8 July 2025
Closed: 14 July 2025
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Repair and Overhauling Service - CAR 5 CWT; CAR 5 CWT; Yes; Buyer Premises

Indian Air Force

Posted: 9 May 2025
Closed: 12 May 2025
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Repair and Overhauling Service - CAR 5 CWT; CAR 5 CWT; Yes; Buyer Premises

Indian Air Force

Posted: 30 May 2025
Closed: 9 June 2025
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing prior repair/overhauling work for vehicles

4

Financial statements (last 2-3 years) or turnover proof

5

EMD submission document (if applicable) or exemption proof

6

Technical bid documents demonstrating repair capabilities

7

OEM authorization letters (if required by scope)

8

Acceptance certificate of terms and conditions

9

Signed scope of work with round stamp of bidder's office

10

ATC uploaded document referenced in terms and conditions

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for the car repair tender in Ambala with ATC terms

Bidders should review the Scope of Work in ATC, provide an acceptance certificate, stamp the SOW, and upload the ATC document. Include experience certificates, GST, PAN, financials, and OEM authorizations. Ensure readiness to collect the item from the buyer location and complete repairs per ATC specifications.

What documents are required for this Ambala car repair procurement

Required documents include GST registration, PAN, two to three years of financial statements, experience certificates in vehicle repair, technical bid, OEM authorizations if applicable, and the acceptance certificate plus stamped SOW as per ATC requirements.

What are the 25% quantity/duration adjustment terms in this tender

The buyer allows up to 25% variation in contract quantity or duration before issuance and after issuance. Bidders must accept revised quantities or durations and reflect any corresponding pricing changes in the invoice, subject to ATC guidelines.

What is the excess settlement option for this repair service

Excess settlement permits additional charges up to a defined percentage of the item-level total, including addons. Bidders must declare applicability during invoicing and provide mandatory supporting documents to justify extra charges, not exceeding the set cap.

What is required to prove eligibility for the IAF repair tender

Eligibility requires prior vehicle repair/overhaul experience, GST registration, financial robustness evidenced by statements, and ability to execute the Scope of Work per ATC. OEM authorizations strengthen bids for specific car models or brands.

When is the bid submission for the Ambala repair tender

Submission deadlines and dates are specified in the ATC; bidders should monitor the official portal and ensure all documents, acceptance certificates, stamped SOW, and ATC uploads are completed before the deadline.

What payment terms are expected for the IAF repair contract

Payment terms will be clarified in the ATC; bidders should expect post-repair payment upon verification, with supporting documents. Ensure accurate invoicing that reflects any permitted excess settlement amounts and adheres to contract terms.

Which standards or certifications are mandatory for participation

MANDATORY certifications include GST registration and PAN; OEM authorizations may be required for certain car makes; ATC may require acceptance certificates and stamped SOW; ensure all documents align with government procurement standards.