GEM

Office Of Dg (mss) DRDL Hyderabad chiller and panel AC tender 2025 - 10 TR, 2 TR units & IS/ISO standards

Bid Publish Date

05-Dec-2025, 4:00 pm

Bid End Date

26-Dec-2025, 4:00 pm

Location

HYDERABAD , TELANGANA

Progress

Issue05-Dec-2025, 4:00 pm
Corrigendum05-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

16

Category

10 TR CHILLER

Bid Type

Two Packet Bid

Categories 6

DISTRIBUTION AND CONDITIONING PANEL MECHANICAL EQUIPMENT ENGRAVING MACHINE AIR CONDITION PLANT AQUARIA EQUIPMENT

Tender Overview

The Office Of Dg (mss) under the Department Of Defence Research & Development invites bids for multiple cooling solutions in HYDERABAD, TELANGANA. Procuring 10 TR CHILLER, 2 TR WATER CHILLER, 2 TR OIL CHILLER, and PANEL AC with delivery, installation, testing and commissioning included. Estimated value is not disclosed; scope covers supply plus on-site installation at DOMR, DRDL Campus, KANCHANBAGH, HYDERABAD. Key differentiator is the integration of OEM/authorized support to ensure on-site installation and post-installation training. The BOQ shows zero line-item quantity, implying a bundled procurement or catalog-like submission; however, data sheets must align with offered products. The tender emphasizes data-sheet conformity and OEM authorization as decisive factors.

Technical Specifications & Requirements

  • Data Sheet submission mandatory; any mismatch with technical parameters may lead to bid rejection.
  • Scope includes: Supply, Installation, Testing and Commissioning of specified cooling equipment.
  • Installation, Commissioning, Testing, Configuration, and Training must be performed by OEM / OEM Certified resource or OEM-authorised Reseller.
  • Required documentation for bidder registration includes PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by the bank.
  • Manufacturer Authorization: OEM/Original Service Provider details required if bidding via Authorized Distributor.
  • Invoices on GeM must include a scanned GST invoice and GST payment confirmation screenshot.
  • Accessory inclusion: essential installation accessories must be supplied and price-inclusive.
  • Delivery timelines hinge on the option clause allowing up to 25% quantity variation and recalculated delivery time formula with a minimum of 30 days.

Terms, Conditions & Eligibility

  • EMD not disclosed; standard procurement terms apply including 25% quantity option during and post contract.
  • Delivery address: DOMR, DRDL Main Building, DRDL Campus, Kanchanbagh, Hyderabad 500058.
  • Submission includes: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet alignment with offered products.
  • Data sheets and OEM authorization must be uploaded; installation by OEM-certified personnel is mandatory.
  • Scope of supply includes all necessary accessories and on-site commissioning; GST compliance required for invoicing on GeM.

Key Specifications

  • Product names: 10 TR CHILLER, 2 TR WATER CHILLER, 2 TR OIL CHILLER, PANEL AC

  • Category: Cooling/air-conditioning equipment

  • Estimated value: Not disclosed

  • Delivery location: DOMR, DRDL Campus, Kanchanbagh, Hyderabad, Telangana

  • Delivery terms: 25% quantity variation allowed; delivery period recalculation formula with min 30 days

  • Installation: On-site by OEM/OEM-certified personnel; commissioning included

  • Documentation: Data Sheet, PAN, GSTIN, EFT mandate

Terms & Conditions

  • Delivery quantity may increase up to 25% during contract execution

  • On-site installation and commissioning by OEM-certified personnel

  • Submission of PAN, GSTIN, cancelled cheque, EFT mandate with bid

  • Data sheet alignment mandatory to avoid rejection

  • GST invoice and GST payment proof required on GeM

Important Clauses

Payment Terms

No fixed advance; GST-compliant invoicing on GeM with GST payment confirmation

Delivery Schedule

Delivery initiated after order, with option-based quantity changes up to 25% and minimum 30 days extended timeline

Penalties/Liquidated Damages

Not explicitly stated; standard procurement LDs may apply for late delivery or non-conformance

Bidder Eligibility

  • OEM/Authorized distributor must provide Manufacturer Authorization

  • Experience in supply and commissioning of HVAC equipment

  • GST registration and PAN verification, EFT mandate readiness

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by Bank

5

Data Sheet of offered product(s)

6

OEM Authorization/Manufacturer Authorization (for distributors)

7

GST invoice copy and GST payment screenshot (on GeM)

8

AnyOEM-certified installation/commissioning certificates

Corrigendum Updates

2 Updates
#1

Update

05-Dec-2025
#2

Update

05-Dec-2025

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid for chiller and panel AC tender in Hyderabad?

Bid submission requires PAN, GSTIN, cancelled cheque, and EFT mandate; upload Data Sheets; provide OEM authorization if bidding via distributor; ensure OEM-certified installation team; include GST invoice and GST payment screenshot on GeM; delivery follows 25% option clause with 30-day minimum extension.

What documents are required for Hyderabad chiller procurement?

Essential documents include PAN card, GST registration, cancelled cheque, EFT mandate, Data Sheet of offered units, OEM authorization, and GST invoice with payment confirmation on GeM; ensure data sheet matches offered product specs to avoid rejection.

What are the technical scope and installation requirements?

Scope includes supply, installation, testing and commissioning; installation must be performed by OEM-certified personnel or OEM-authorised reseller; data sheets must be supplied and verified against offered specs; on-site training may be provided as applicable.

What is the delivery timeline and quantity variation rule?

Delivery can be adjusted by up to 25% of bid quantity during or post-contract; calculated delivery time follows (additional quantity ÷ original quantity) × original delivery period, minimum 30 days; execution starts after order date.

What are the essential warranty/after-sales terms for chiller supply?

Warranty details are not explicitly stated; however, OEM-installed commissioning and authorized service support are required; ensure OEM-certified maintenance terms are included in the bid price and post-installation service options.

What standards or certifications are required for data sheets?

Data sheets must align with offered product specifications; mismatches can lead to rejection; ensure OEM model numbers, capacities (10 TR/2 TR), and panel AC specs match IS/IS0 compatibility if applicable.

How to submit invoices and GST compliance on GeM for this tender?

Submit GST-compliant invoices on GeM and attach GST portal payment confirmation; ensure the GSTIN matches bid documents; the supplier must upload a scanned GST invoice during the bid and show GST payment status post-contract.

What is required for OEM authorization in this Hyderabad tender?

Provide Manufacturer Authorization Form with OEM details (name, designation, address, email, phone) when bidding through an authorized distributor; ensure the OEM or certified service provider will perform installation, testing and commissioning.

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