GEM

Indian Army Department Of Military Affairs Vehicle Spare Parts Tender Meghalaya RI BHOI 2025

Bid Publish Date

21-Nov-2025, 7:56 pm

Bid End Date

01-Dec-2025, 8:00 pm

Bid Opening Date

01-Dec-2025, 8:30 pm

Location

RI BHOI , MEGHALAYA

Progress

Issue21-Nov-2025, 7:56 pm
AwardPending
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Quantity

22

Key Highlights

  • • Organizational entity: Indian Army, Department Of Military Affairs
  • • Location: RI BHOI, MEGHALAYA 793101
  • • Category coverage includes: Oil Filter, Brake Shoe Assembly, Caliper Assembly Front, Speedo Drive, Head Light Bulb, Brake Pad Front, U J Kit, Front Wiper Blade, Cross Kit, Oil Seal, Assy Hose
  • • Delivery/quantity option: up to 25% quantity increase during contract execution
  • • Sample approval: 2 advance samples within 5 days of award; 5-day response for modifications
  • • Scope: Supply-only of goods; no installation services specified
  • • No explicit EMD amount or BOQ quantities provided in available data
  • • Attention to contract framework for sample approval and potential LD adjustments if buyer delays approval

Categories 10

BREAK GEAR SPRAYER BRAKE BULB PNEUMATIC THICKNESS MEASURING DEVICES BRAKE SYSTEM BLADE PAPER MATERIALS GAS PIPELINE FILTERS

Tender Overview

The Indian Army, Department Of Military Affairs, is inviting bids for the supply of a range of automotive spare parts including elements such as Oil Filters, Brake Shoe Assemblies, Front Caliper Assemblies, Speedo Drive, Head Light Bulbs, Front Brake Pads, U J Kits, Front Wiper Blades, Cross Kits, Oil Seals and Assembly Hoses. The procurement location is RI BHOI, MEGHALAYA (793101). The scope is limited to supply-only with no installation, and the BOQ contains 11 total items though specific quantities are not disclosed. A flexible quantity clause permits up to 25% additional order quantity at contracted rates. The tender emphasizes advance sample approval prior to bulk manufacturing, with a defined 5-day window for submission and a 5-day response window for modifications.

Technical Specifications & Requirements

  • No technical specifications are listed in the data; however, the bidder should expect compliance with the buyer’s contract framework for samples and bulk supply.
  • The bid must address items in the stated category including Oil Filters, Brake Components, Lighting, Wipers, and Hoses, with emphasis on supply of quality automotive spare parts.
  • Key terms include “Scope of Supply: Only supply of Goods” and a right to adjust quantities up to 25% during contract execution.
  • Advance sample submission: 2 samples within 5 days of award; buyer to approve or list modifications within 5 days; bulk supply must follow approved sample.
  • No EMD amount or end-to-end delivery timeline is specified in the provided data; bidders should seek confirmation on these items.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity by 25% at contract signing and during currency based on contracted rates; extended delivery time follows the option rules, with a minimum 30 days and proportional adjustments.
  • Scope: Only supply of Goods; no installation or services; all samples for testing supplied by contractor at no cost unless specified otherwise.
  • Sample/Approval: Advance samples required; if delayed approval, delivery period is refixed; major deviations may lead to contract termination.
  • Documentation: Submission must align with standard bidder documentation; EMD details, GST, PAN, and experience/certificates should be verified in the terms and conditions.

Key Specifications

  • Product/service names: Oil Filter, Brake Shoe Assembly, Front Caliper Assembly, Speedo Drive, Head Light Bulb, Front Brake Pad, U J Kit, Front Wiper Blade, Cross Kit, Oil Seal, Assy Hose

  • Quantities: Not disclosed in data; BOQ lists 11 items

  • Estimated value: Not provided

  • Category: Automotive spare parts supply

  • Standards/certifications: Not specified in data; bidders should reference standard automotive/component certifications per contract framework

  • Delivery location: RI BHOI, MEGHALAYA

  • Experience: Not specified in data; typical bidders should demonstrate prior supply of automotive spare parts

  • Warranty/after-sales: Not specified; confirm with buyer

Terms & Conditions

  • EMD amount and exact delivery timeline to be clarified in buyer terms

  • Delivery window may extend by up to 25% with minimum 30 days additional time

  • Advance sample approval required; potential contract termination on major deviations

  • Scope limited to supply of goods; installation not included

Important Clauses

Payment Terms

Not specified in data; bidders should confirm whether payment is on delivery, milestone, or advance terms in the contract framework

Delivery Schedule

Delivery begins post approval of original delivery order; option clause may adjust delivery period based on quantity changes with a minimum 30 days

Penalties/Liquidated Damages

Not specified; verify LD terms in the buyer's contract framework and ensure compliance with supply deadlines

Bidder Eligibility

  • Experience in supplying automotive spare parts to government or defense sector

  • Demonstrated financial stability and solvency

  • Compliance with GST and PAN requirements and OEM authorizations (where applicable)

Past Similar Tenders (Historical Results)

5 found

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Posted: 31 May 2025
Closed: 23 June 2025
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Air Element Filter,Brake Pad,Head Light Bulb,Fog Light Bulb,Fuel Filter Secondary,Fan Belt,AC Belt,

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Posted: 14 December 2024
Closed: 4 January 2025
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Oil filter,Fuel filter,Brake disc pad assy,Belt water pump,Brake shoe assy,Fuel pump assy,Element a

Indian Army

IMPHAL WEST, MANIPUR

Posted: 26 September 2025
Closed: 6 October 2025
GEM

MOUNTING ENGINE FRONT,ASSY CABLE COMPLETE,FUEL FILTER ASSY,AIR FILTER ASSY,FRONT BRAKE PAD,OIL FILT

Indian Army

EAST SIKKIM, SIKKIM

Posted: 6 May 2025
Closed: 27 May 2025
GEM

Engine Oil Filter,Fuel Filter Assy,Air Filter Assy,Caliper Pad Assy,Rear Brake Shoe,Front Whl Brk F

Indian Army

SRINAGAR, JAMMU & KASHMIR

Posted: 12 January 2025
Closed: 3 February 2025
GEM

Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Element Oil Filter Element Oil Filter 2 pieces gembuyer0123 15
2 Brake Shoe Assy Brake Shoe Assy 1 pieces gembuyer0123 15
3 Caliper Assy Front Caliper Assy Front 1 pieces gembuyer0123 15
4 Speedo Drive Speedo Drive 2 pieces gembuyer0123 15
5 Head Light Bulb Head Light Bulb 7 pieces gembuyer0123 15
6 Brake Pad Front Brake Pad Front 1 pieces gembuyer0123 15
7 U J Kit U J Kit 1 pieces gembuyer0123 15
8 Front Wiper Blade Front Wiper Blade 1 pieces gembuyer0123 15
9 Cross Kit Cross Kit 2 pieces gembuyer0123 15
10 Oil Seal Oil Seal 3 pieces gembuyer0123 15
11 Assy Hose Assy Hose 1 pieces gembuyer0123 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar automotive spare parts supply

4

Financial statements or solvency documentation

5

EMD/Security deposit details (as per buyer terms)

6

Technical bid documents demonstrating compliance with the contract framework

7

OEM authorizations or approvals for listed parts (if required by buyer)

8

Any other documents explicitly requested in the Terms and Conditions

Frequently Asked Questions

Key insights about MEGHALAYA tender market

How to bid for the vehicle parts tender in RI BHOI Meghalaya 2025

Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD per buyer terms. Provide OEM authorizations if required. Ensure advance samples (2 units) within 5 days of award and await buyer approval within 5 days for bulk supply readiness.

What documents are required for the Indian Army vehicle parts bid 2025

Required documents include GST certificate, PAN card, experience certificates for automotive spares, financial statements, EMD details, technical bid, and OEM authorizations. These documents align with Terms and Conditions under the scope of supply only.

What are the delivery terms for the RI BHOI spare parts tender

Delivery begins after original delivery order and may extend by up to 25% of contracted quantity. If extended, extra time equals (Additional quantity / Original quantity) × Original delivery period with a minimum 30 days.

What standards or certifications are required for the parts tender

Specific standards are not listed; bidders should align with the buyer’s contract framework and provide OEM authorizations and any applicable automotive component certifications as per tender terms.

What is the scope of supply for this Indian Army tender

Scope explicitly states 'Only supply of Goods' for listed automotive parts, with no installation or services included in the contract.

What is advance sample submission requirement for this tender

Submit 2 advance samples within 5 days of award; buyer will approve or specify modifications within 5 days; bulk supply must follow the approved sample; delays in approval may adjust delivery period without LD.

How will quantity fluctuations affect the contract

The purchaser can adjust quantities by up to 25% during contract execution at contracted rates; delivery time adjusts accordingly based on the option clause, with minimum 30 days added time.

What is the payment or LD policy for this supply contract

Exact payment terms are not specified in the provided data; bidders should obtain the final terms from the buyer's contract framework, including any LD or penalties linked to delivery delays.