GEM

Panchayati Raj Department Bihar Preschool Kit Work Books Tender East Champaran 2025 ISO 9001

Bid Publish Date

12-Dec-2025, 6:00 pm

Bid End Date

22-Dec-2025, 8:00 pm

Location

EAST CHAMPARAN , BIHAR

Progress

Issue12-Dec-2025, 6:00 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Preschool Work Books Kit procurement under Panchayati Raj Department Bihar
  • • ISO 9001 certification required by bidder or OEM
  • • Option clause allows up to 25% quantity variation with corresponding delivery time adjustment
  • • Detailed Design Drawings due within 5 days of award; approvals within 5 days or modification list provided
  • • GST handling obligation on bidders; reimbursement as actuals or applicable rates (whichever is lower, within quoted GST)
  • • 1 year residual market life requirement for offered products; no obsolescence before then
  • • Scope includes supply, installation, testing, commissioning and operator training
  • • Delivery period adjustments if Buyer approval delays; minimum 30-day baseline for extensions

Tender Overview

Organization: Panchayati Raj Department (Bihar) | Procurement: Preschool Kit Work Books | Location: EAST CHAMPARAN, BIHAR - 845301 | Scope: Supply, Installation, Testing & Commissioning of preschool work books kits; training of operators; statutory clearances if any. Key terms: quantity may extend up to 25% of bid quantity; delivery timeline linked to drawings approval. Detailed design drawings must be submitted within 5 days of award; approval or modification list provided within 5 days; no LD for delays due to Buyer’s drawing approvals. Ensure ISO 9001 certification and non-liquidation status.

This tender emphasizes a complete delivery package including installation, commissioning, and operator training with an emphasis on formal design approval before fabrication. The lack of BOQ items implies product mix is defined elsewhere; GST responsibilities accrue to bidders as per actual rates. Unique clause: option to adjust quantity and extended delivery periods is calculated against the original delivery period.

Technical Specifications & Requirements

  • Scope of supply: Supply, Installation, Testing, Commissioning of Goods and Training of operators; include statutory clearances if required.
  • Quality/Compliance: bidder or OEM must hold ISO 9001 certification.
  • Product context: Preschool Work Books Kit under Government procurement, category “Work Books” for early education.
  • Delivery/Design: Detailed Design Drawings due within 5 days of contract award; approval or modification list provided within 5 days; delivery period may be refixed if Buyer delays approval.
  • Market viability: Bidder must ensure products have at least 1 year residual market life and are not obsolete.
  • GST: Bidders to handle GST; reimbursement as per actuals or applicable rate, subject to quoted GST limits.
  • Scope boundary: All costs included in bid price; training of operators and any required statutory clearances are included.
  • Delivery considerations: If original delivery period is < 30 days, additional time equals original period; otherwise use formula (additional quantity/original quantity) × original delivery period, minimum 30 days.

Terms, Conditions & Eligibility

  • EMD & financial standing: Bidder must not be under liquidation or court receivership; submit undertaking to this effect.
  • Eligibility: Products proposed must not be end-of-life before a 1-year residual market life; not obsolescent.
  • Documentation: Upload certificates/documents sought in Bid document/ATC/Corrigendum; ISO 9001 certification mandatory for bidder or OEM.
  • GST: Bidder to determine applicability; GST reimbursement as per actuals or applicable rate, whichever is lower, up to quoted GST.
  • Delivery scope: Includes supply, installation, testing, commissioning and operator training; statutory clearances if required.
  • Adjustment clauses: Right to increase/decrease quantity up to 25% during contract; delivery extension calculations described above.
  • Provisional terms: Detailed Design Drawings to be approved by Buyer; failure to respond timely may adjust delivery timeline.

Key Specifications

  • Scope: Supply, Installation, Testing & Commissioning of Preschool Work Books Kit with operator training

  • Quality: ISO 9001 certified bidder or OEM

  • Lifecycle: Offered products must have ≥1 year residual market life

  • drawings: Detailed Design Drawings due within 5 days of award; approval or list of modifications within 5 days

  • Delivery: Extended delivery period formula applies; minimum 30 days for additional time

  • GST: Bidder to manage GST; reimbursement as actuals or applicable rate (whichever lower) up to quoted GST

Terms & Conditions

  • Option to increase/decrease quantity up to 25% with revised delivery timelines

  • Must provide Detailed Design Drawings within 5 days and await Buyer approval

  • ISO 9001 certification mandatory for bidder or OEM; non-liquidation undertaking required

Important Clauses

Payment Terms

GST handling by bidder; reimbursement per actuals or applicable rates; payment terms not explicitly defined in data

Delivery Schedule

Delivery starts after final drawing approval; extended delivery time formula applies if option clause exercised

Penalties/Liquidated Damages

Not specified in data; LD provisions would be as per standard contract terms; ensure compliance with extended delivery without LD if drawing delay by Buyer

Bidder Eligibility

  • Not under liquidation, court receivership or bankruptcy

  • ISO 9001 certified bidder or OEM

  • Offers must ensure minimum 1-year residual market life on provided products

Past Similar Tenders (Historical Results)

5 found

Work Books (Preschool Kit)

Madhepura District Panchayats

MADHEPURA, BIHAR

Posted: 10 September 2025
Closed: 22 September 2025
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Work Books (Preschool Kit)

Rural Development Department

BANKA, BIHAR

Posted: 1 September 2025
Closed: 11 September 2025
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Work Books (Preschool Kit)

Panchayati Raj Department

BHOJPUR, BIHAR

Posted: 21 August 2025
Closed: 1 September 2025
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Work Books (Preschool Kit)

Panchayati Raj Department

BHOJPUR, BIHAR

Posted: 17 August 2025
Closed: 27 August 2025
GEM

Work Books (Preschool Kit)

Sitamarhi District Panchayats

SITAMARHI, BIHAR

Posted: 6 October 2025
Closed: 16 October 2025
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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (related to educational kits or similar procurement)

4

Financial statements or undertakings of financial stability

5

EMD-related documents (as applicable by buyer, not specified in data)

6

Technical bid documents demonstrating ISO 9001 certification

7

OEM authorization or supplier authorization for preschool kits

8

Undertakings not in liquidation or bankruptcy

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for preschool work books tender in East Champaran Bihar 2025

Bidders must meet eligibility criteria including ISO 9001 certification, non-liquidation status, and 1-year residual market life for supplied products. Submit GST details, financial statements, PAN, GST, and experience certificates, plus Detailed Design Drawings within 5 days of award. Ensure compliance with 25% quantity variation and delivery-time computations.

What documents are required for Bihar Panchayati Raj preschool kit bid

Submit GST registration, PAN card, experience certificates in education kits, financial statements or stability undertaking, ISO 9001 certificate (or OEM), OEM authorization, and any required bid documents. Include Detailed Design Drawings within 5 days of award; upload non-liquidation undertaking.

What are the technical specifications for the preschool work books kit in Bihar

No BOQ items are listed; scope includes supply, installation, testing, commissioning and operator training. Require products with ≥1 year market life and ISO 9001 certified OEM or bidder. Detailed Design Drawings must be approved within 5 days; GST handled per actuals or lower applicable rate.

When is the delivery timeline linked to drawings approval in this tender

Delivery period begins after final approval of Detailed Design Drawings. If Buyer delays approval, the delivery timeline is refixed accordingly with no LD for Buyer delay. Option clause may extend delivery time proportional to increased quantity, subject to minimum 30 days.

What are the GST considerations for the Bihar preschool kit procurement

Bidders must determine GST applicability; reimbursement is as per actuals or the applicable rate, whichever is lower, and limited to the quoted GST percentage. Proper GSTIN and tax documentation should accompany bid submission.

What is the scope of supply for the preschool kit bid in Bihar

Scope includes supply, installation, testing, commissioning, and operator training, along with any required statutorily mandated clearances. All costs must be included in the bid price; ensure competency to deliver as per approved drawings and training needs.

What is the 25% option clause in this Bihar tender

Purchaser may increase or decrease bid quantity by up to 25% at contract placement and during currency at contracted rates. Additional time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.

What are the eligibility criteria related to financial standing for this bid

Bidders must not be under liquidation or bankruptcy; an undertaking to this effect is required. Maintain financial stability through statements or equivalent assurance; ISO 9001 ensures process quality in delivery of preschool kits.