GEM

Kerala Home Department High End Laptop Tender Thiruvananthapuram 2025 IS 550 Compatible 300000

Posted

27 Oct 2025, 04:48 pm

Deadline

10 Nov 2025, 05:00 pm

Value

₹3,00,000

Location

THIRUVANANTHAPURAM , KERALA

Progress

Issue27 Oct 2025, 04:48 pm
Corrigendum01 Nov 2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller for imported laptops must have a registered office in India for after-sales service
  • • Estimated contract value around ₹300,000; exact quantity not specified due to zero BOQ items
  • • Factory pre-loaded Operating System mandatory; compatibility with standard government software
  • • Laptop specifications to include base and higher processor options, RAM type and size, storage capacity, display size, webcam resolution
  • • No BOQ lines provided; bidders should propose complete laptop configurations meeting the stated categories
  • • Indian service support requirement drives OEM selection and warranty considerations
  • • ATC document referenced for additional Buyer Added Terms and conditions
  • • Location-specific tender alignment to Thiruvananthapuram city, Kerala state

Categories 1

LAPTOP

Tender Overview

The Kerala Home Department invites bids for high end laptop - notebook procurement in Thiruvananthapuram, Kerala 695001. Estimated value is ₹300,000. Scope centers on portable computing devices with vendor-supplied specifications including factory pre-loaded operating system, processor options, RAM, storage, display, and webcam capabilities. Tender emphasizes compliance with import scenarios via OEM or authorized seller with Indian after-sales support. The absence of BOQ items suggests a flexible equipment package or complete laptop units rather than discrete line items. A key differentiator is the mandatory Indian service presence for imported products. This procurement targets reliable, standards-compliant laptops suitable for government operations within the Home Department. bidders should assess in-country service networks and warranty coverage as part of the bid response.

Technical Specifications & Requirements

  • Category: Processor; Base Processor Number and Higher Processor Number capabilities
  • Category: Operating System; Factory pre-loaded
  • Category: Memory; RAM Type and RAM Size (GB)
  • Category: Display; Diagonal size in cm; minimum webcam resolution
  • Category: Storage; Drive capacity (GB)
  • OEM/Imported Products requirement: registered Indian office for after-sales service; submit certificate of sendo
  • The specification list indicates essential hardware and software baselines but does not provide exact model numbers; bidders should map to government standards for laptops used in field and office settings, ensure compliance with IS/industry standards, and provide warranty terms.

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; bidders should verify in ATC documents
  • Delivery and installation terms not clearly defined; confirm timelines within ATC
  • OEM/Authorized Seller requirement for imported products; must hold registered Indian office for after-sales support; provide certificate
  • Documentation package and technical bid alignment with Home Department Kerala procurement policies; ensure GST, PAN, financials, and experience credentials are prepared with bid submission
  • Ensure compliance with any local/state government procurement guidelines and potential warranty/AMC expectations as per ATC

Key Specifications

  • Category: Processor – include both Base Processor Number and Higher Processor Number

  • Category: Operating System – Factory pre-loaded OS

  • Category: Memory – RAM type and RAM size, in GB

  • Category: Display – Diagonal size in cm and webcam minimum resolution

  • Category: Storage – Drive capacity in GB

  • OEM/Imported Products – certificate proving Indian registered office for after-sales service

Terms & Conditions

  • EMD amount and payment terms to be clarified in ATC

  • Delivery timeline to be confirmed; ensure alignment with Kerala Home Department requirements

  • Warranty/AMC terms and penalties to be specified in ATC

Important Clauses

Payment Terms

Payment details to be clarified in ATC; ensure adherence to government procurement norms and any interim payment milestones

Delivery Schedule

Delivery timelines to be defined in ATC; confirm installation, if required, and onboarding at Thiruvananthapuram locations

Penalties/Liquidated Damages

Penalties/LD provisions to be specified in ATC; review warranty claims and service response times

Bidder Eligibility

  • Proven track record in supplying government laptops or IT hardware

  • Registered Indian office for after-sales service if exporting/importing equipment

  • Compliance with GST, PAN, and financial solvency requirements

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Processor Base Processor Number For Higher Processor Or higher
Processor Higher Processor Number Intel Core i7-1355U, Intel Core i7-1365U, Intel Core 7 150U, Intel Core Ultra 7 155U, Intel Core Ultra 5 125U, Intel Core Ultra 7 165U, Intel Core i7-1280P, Intel Core Ultra 5 125H, Intel Core i7-12650H, Intel Core Ultra 5 135H, Intel Core i7-13620H, Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core 7 250U, Intel Core Ultra 5 225U, Intel Core Ultra 5 235U, Intel Core Ultra 7 255U, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional, Window 11 Home
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 32 Or higher
Display Display Size (in cm) - Diagonal 35.56 to 38.07 (14 In to 14.99 In), 38.08 to 40.62 (15 In to 15.99 In), 40.63 to 43.16 (16 In to 16.99 In)
Display Minimum Resolution of Webcam HD-720p
Storage Capacity of Storage Drive (in GB) 1024

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing prior procurement of laptops or IT hardware

4

Financial statements ( Audited / CA certified )

5

EMD submission proof (if applicable per ATC)

6

Technical bid documents aligned with listed specifications

7

OEM authorization letter (for branded laptops) and Indian after-sales service certificate

8

Any certificates validating OS pre-installation and warranty terms

Corrigendum Updates

1 Update
#1

Update

01 Nov 2025

Frequently Asked Questions

How to bid for laptop tender in Thiruvananthapuram Kerala 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD proof (if applicable). Provide OEM authorizations for imported laptops and confirm Indian after-sales service capability. Align technical bid with processor, RAM, storage, display, webcam, and factory pre-loaded OS requirements specified in the ATC.

What documents are required for the Kerala laptop procurement bid?

Required documents include GST certificate, PAN, company financials, experience certificates for similar IT hardware supply, OEM authorization if branding is used, technical bid detailing RAM/storage/OS specifications, and EMD proof as per ATC terms.

What are the technical specs expected for the laptops?

Laptops must specify base and higher processor numbers, RAM type and size in GB, display diagonal in cm, minimum webcam resolution, factory pre-loaded OS, and storage capacity in GB. Compliance with related standards and warranty terms should be included in the bid.

When is the delivery deadline for the Kerala laptop tender?

Delivery timelines will be defined in the ATC; bidders should prepare feasible schedules that align with government requirements and installation needs at Thiruvananthapuram locations.

What is required for imported laptops in this tender?

Imported laptops must have an OEM or Authorized Seller with a registered Indian office for after-sales service; submit a certificate confirming Indian service capability as part of the bid.

What are the payment terms for the laptop procurement?

Payment terms are specified in the ATC; typically government tenders may include advance or milestone-based payments and final payment upon delivery/acceptance, subject to verification of compliance and warranties.

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