GEM

Armoured Vehicles Nigam Limited AMC for IT Hardware Tender Haryana 2025 - EMD ₹100800, HVF PQC ATC, E-invoice

Bid Publish Date

08-Nov-2025, 2:52 pm

Bid End Date

29-Nov-2025, 11:00 am

Bid Opening Date

29-Nov-2025, 11:30 am

EMD

₹1,00,800

Location

TIRUVALLUR , TAMIL NADU

Progress

Issue08-Nov-2025, 2:52 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • HVF procurement under Armoured Vehicles Nigam Limited for IT hardware AMC
  • • EMD amount: ₹100,800; payment options include Account Payee DD or online
  • • Security option: FDR in AVNL-HVF A/C name as alternative to PBG
  • • ATC/ATC requirements: MSE/MII certificate upload; e-invoice for L1 bidders with turnover > ₹5 crore
  • • 25% contract quantity/duration variation allowed at contract issue; post-award cap remains 25%
  • • HVF PQC alignment required; bidders must attach sealed HVF specification & compliance documents
  • • Delivery & billing via GeM; hard copies of EMD/FDR due within specified timeframes
  • • No BOQ items; scope defined by HVF specification and PQC/ATC documents

Categories 1

SERVICES

Tender Overview

Armoured Vehicles Nigam Limited (HVF division) invites bids for an AMC for IT hardware under the Defence Production sector. The tender lists an EMD of ₹100,800 and allows alternative forms of security including DD in favour of AVNL-HVF and Fixed Deposit Receipt (FDR) as security. The ATC mandates MSE/MII certificate uploads, HVF specification alignment, and e-invoicing for bidders with annual turnover above ₹5 crores. The award may include a 25% variation in quantity or contract duration at issuance, with post-award adjustments limited to 25%. Delivery and bill submission must occur via the GeM portal, with hard copies of EMD/FDR due within specified timeframes. This tender emphasizes HVF PQC and ATC compliance, and requires bidders to attach sealed documents bearing official stamps. The procurement is positioned under the HVF GS procurement stream and targets IT hardware AMC services.

Technical Specifications & Requirements

  • EMD: ₹100,800; accepted as Account Payee DD or online; must upload scanned proof and deliver hard copy within 5 days of bid end/opening date.
  • Security options: PBG or FDR; FDR pledged in AVNL-HVF A/C name; hard copy must be delivered within 15 days of award.
  • ATC/ATC uploads: MSE/MII certificate; HVF specification alignment with PQC & ATC; e-invoice mandate for L1 turnover > ₹5 crore; CA certificate submission if turnover drops below threshold.
  • BOQ: No items defined; scope references HVF specification and PQC.
  • Delivery & Billing: Bills via GeM portal post-supply; e-invoice requirements for qualifying bidders.

Terms, Conditions & Eligibility

  • EMD/PBG options: DD in favour AVNL-HVF or online EMD; FDR accepted as security; hard copies required within 15 days of award.
  • Delivery window & quantity: Buying authority may increase/decrease contract quantity or duration by up to 25% at contract issue; post-issuance variation capped at 25%.
  • Documents & compliance: HVF specification, scope of work, PQC & ATC; compliance statement with seal; MSE/MII certificate uploads; e-invoice along with CA turnover details if applicable.
  • Turnover & billing: L1 bidder with turnover above ₹5 crores in any FY since 2019-20 must submit CA turnover details with invoice; submission of sealed and signed documents is mandatory.
  • Payment & delivery: Bills submitted on GeM after supply; delivery target tied to the contract; hardcopy security documents must accompany submission.

Key Specifications

    • EMD: ₹ 100800 via DD or online; proof required; hard copy due within 5 days
    • Security: PBG or FDR; FDR in AVNL-HVF A/C; release endorsements required
    • ATC/ HVF PQC: Upload MSE/MII certificate; ensure PQC & ATC alignment
    • Invoices: E-invoice required for bidders with turnover > ₹5 crores; CA certificate if turnover falls below threshold
    • BOQ: Not provided; scope based on HVF specification and PQC/ATC

Terms & Conditions

  • EMD options include DD or online payment; FDR acceptable as security

  • Delivery quantity/duration may vary up to 25% at contract issue and post-award

  • HVF PQC, ATC compliance, and MSE/MII certifications are mandatory

  • GeM portal submission for billings; hard copies of security documents required

Important Clauses

Payment Terms

Bidders must submit bills within the delivery period via GeM; E-invoice required for turnover > ₹5 crore; FDR/PBG options

Delivery Schedule

Contract quantity/duration may be adjusted by ±25% at issue; post-award changes capped at 25%

Penalties/Liquidated Damages

Not specified in available data; ensure compliance with HVF ATC and delivery timelines

Bidder Eligibility

  • MSE/MII certificate uploaded in GEM portal

  • HVF specification, PQC & ATC compliance

  • Turnover threshold consideration for e-invoicing (₹5 Crore+ annual turnover)

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates in IT hardware AMC or similar services

4

Financial statements for recent years

5

EMD documents (DD or online payment proof)

6

Technical bid documents and compliance statements

7

OEM authorizations (if applicable)

8

MSE/MII certificate

9

HVF specification, Scope of Work, PQC & ATC documents

10

CA turnover certificate (for E-invoice requirement if turnover exceeds ₹5 crores)

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for IT hardware AMC tender in AVNL HVF 2025

Bidders should register on GeM, upload HVF PQC & ATC documents, and attach MSE/MII certificate. Submit EMD ₹100800 via DD or online, with scanned proof and hard copy within 5 days. L1 bidders must provide CA turnover if applicable and ensure e-invoice compliance for turnover above ₹5 crores.

What documents are required for AVNL HVF IT AMC bid

Required documents include GST certificate, PAN card, company financial statements, experience certificates, EMD proof, HVF specification & ATC documents, MSE/MII certificate, and OEM authorizations if applicable. Ensure documents are sealed and signed; upload sealed documents with bid submission.

What are the EMD options for AVNL HVF tender

EMD can be submitted as Account Payee DD in favour AVNL-HVF, or online payment. A scanned copy of the DD must be uploaded, and hard copy delivered within 5 days of bid end/opening. An FDR can be used as Security Deposit, pledged to AVNL-HVF A/C.

What is the 25% variation clause in AVNL HVF tender

The contract allows a variance of up to 25% in quantity or duration at the time of contract issue. Once issued, the same limit applies for any post-award adjustments. Bidders must accept revised quantity or duration if invoked.

When is e-invoice required for AVNL HVF IT AMC

E-invoice is mandatory for the L1 bidder who has an annual turnover above ₹5 crores in any FY from 2019-20 to 2024-25. If turnover falls below threshold, submit a CA certificate detailing turnover with invoice during GeM processing.

What standards or certifications are required for HVF IT AMC

Bidders must upload MSE/MII certificate and comply with HVF PQC & ATC. Ensure alignment with HVF specification and ensure documents are sealed and signed. Non-compliance may lead to bid rejection; ensure all HVF documents are complete in the portal.

What happens if the bidder’s turnover is not above ₹5 crores

If annual turnover never exceeds ₹5 crores, no e-invoice requirement applies, but bidders should submit CA turnover details for FY 2019-20 to 2024-25 with the invoice. Ensure all requested financial documents are attached and up to date in GeM.

What delivery and billing process should be followed for AVNL HVF

Bill submission must occur via the GeM portal after supply. EMD/FDR documents must be delivered as specified (hard copies within 5–15 days). Ensure HVF PQC/ATC compliance, and attach all required sealed documents with bid submission for successful evaluation.