Indian Army Drone & RC Components Procurement Panchkula Haryana 2025 - ISM/DRAWING APPROVAL, 25% Option Clause

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for a package that includes multiple drone and RC components such as radio link cross flight controllers with GPS, 35A Cyclone motors, Ready to Sky motors, QAV250 frame kits, FPV remote controllers, 720P cameras, and associated hardware. The scope references 9 items in the BOQ, with delivery to the Chandimandir, Panchkula, Haryana address. Key differentiators include a 25% quantity option, mandatory detailed design drawings approval, and advance sample approvals. The contract emphasizes drawing approvals, option-driven delivery timelines, and post-award sample validation to ensure conformance with approved specifications. This tender requires early design alignment and staged approvals to minimize rework and ensure timely delivery. Target bidders should prepare for multi-item, aviation-grade RC equipment integration and local installation if applicable, with the delivery to a centralized military facility in Panchkula.

Technical Specifications & Requirements

• Advance sample approval required within 5 days of award; supplier to provide 1 sample for buyer evaluation.
• Buyer will respond with approval or a list of modifications within 7 days; bulk supply must follow approved specifications.
• Detailed Design Drawings must be submitted and approved before fabrication; non-approval triggers rework or adjusted delivery timelines.
• Delivery address: Chandimandir, Panchkula, Haryana, near Toll Plaza Rail Gate.
• Option Clause permits up to 25% quantity variation during contract and extended periods with pro-rated timelines.
• Bidder must provide PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation.
• End User Certificate provided in buyer format when required.
• Advance samples and subsequent approvals are mandatory; failure to obtain timely approval may extend delivery without LD.

Terms, Conditions & Eligibility

• Delivery period is linked to approved drawings; no LD if buyer delays drawing approval.
• EMD and detailed payment terms are not specified in the available data; bidders should anticipate standard government norms and confirm at bid submission.
• Documentation required at bid submission includes PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate; End User Certificate may be appended in buyer format.
• Original Quantity options allow up to 25% increase/decrease; contractor must honor contracted rates for adjusted quantities.
• Sample approvals: 1 advance sample within 5 days; changes communicated within 7 days, with supply aligned to approved sample.
• The terms emphasize compliance with buyer approvals and timely delivery against revised schedules; bidders should prepare for design-to-delivery coordination with the Indian Army.