GEM

Ai Engineering Services Limited Facility Management Services Tender Mumbai Maharashtra 2025 Lump-Sum

Bid Publish Date

05-Dec-2025, 6:32 pm

Bid End Date

26-Dec-2025, 2:00 pm

EMD

₹2,00,000

Location

MUMBAI , MAHARASHTRA

Progress

Issue05-Dec-2025, 6:32 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 7

OTHER SERVICE SERVICES TERMINAL COMPLEX FACILITY MANAGEMENT HOSPITALITY RELATED SERVICES REAL ESTATE SERVICE GARDENING

Tender Overview

Ai Engineering Services Limited invites bids for Facility Management Services in Mumbai, Maharashtra on a lump-sum basis, covering housekeeping, gardening and consumables included in contract cost. The tender requires EMD ₹200,000 and mandates PF & ESIC registration in the bidder’s name. The service provider must establish an office in Mumbai to maintain registers and records. This is a no deviation tender with a 25% quantity/duration variation clause at contract issue or extension. The project scope emphasizes administrative compliance and on-site management capability rather than BOQ-based items.

  • Organization: Ai Engineering Services Limited
  • Location: Mumbai, Maharashtra
  • Category: Facility Management Services (Lump Sum), Housekeeping & Gardening; Consumables included
  • EMD: ₹200,000; PF & ESIC registration mandatory
  • Key differentiator: On-site office requirement in Mumbai; no deviation stance; quantity/duration flexibility up to 25%
  • Unique aspect: Service records and registers management in accordance with local regulations

Technical Specifications & Requirements

  • Service type: Facility Management (Lump Sum) including Housekeeping and Gardening; consumables to be provided by service provider and included in contract cost
  • EMD: ₹200,000 (Refundable as per tender terms)
  • Compliance: bidder must be registered under PF & ESIC as on bid opening date; provide valid certificate in bidder’s name
  • Local presence: bidder must set up an office in Mumbai to maintain all registers and records
  • Tender posture: No deviations allowed; deviation leads to rejection
  • Variation clause: contract quantity or duration may be adjusted by up to 25% at issue; post-issue adjustments limited to another 25%
  • BOQ: No listed items; no BOQ items available

Terms, Conditions & Eligibility

  • EMD: ₹200,000; payable as per tender terms
  • PF & ESIC registration: valid certificate required with Technical Bid
  • Office setup: mandatory Mumbai presence for registers/records
  • No deviation tender: deviations may cause rejection
  • All required registrations and documents must be current as on bid opening
  • Payment terms not specified in data; compliance with usual government procurement timelines expected

Key Specifications

  • Service category: Lump-Sum Facility Management including Housekeeping and Gardening

  • Consumables: to be provided by service provider and included in contract cost

  • EMD amount: ₹200,000

  • Compliance: bidder must demonstrate PF & ESIC registration

  • Local presence: mandatory office in Mumbai for registers and records

  • Deviation: tender is no-deviation; any deviation leads to rejection

  • Variation: quantity/duration can be increased up to 25% at contract issue and again up to 25% post-issue

Terms & Conditions

  • Key EMD amount: ₹200,000 and refundable under terms

  • PF & ESIC: valid registration with bid submission

  • Mumbai office: required for registers and records

  • No deviation: any deviation results in bid rejection

  • Variation: up to 25% quantity/duration allowed

Important Clauses

Payment Terms

Not explicitly specified; bidders should anticipate standard government terms with milestone-based or monthly payments per contract guidelines.

Delivery Schedule

No delivery timeline provided; service must commence after contract award with in-scope ongoing management in Mumbai.

Penalties/Liquidated Damages

Not specified; standard tender practice may apply LDs for non-performance or delay as per agreement.

Bidder Eligibility

  • PF & ESIC registration valid as on bid opening

  • Office setup in Mumbai for registers and records

  • No deviation to tender terms; compliant bidder

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Closed: 14 July 2025
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

PF & ESIC registration certificate (in bidder's name)

4

Experience certificates of similar facility management projects

5

Financial statements (latest audited, or as per policy)

6

EMD deposit proof (₹200,000)

7

Technical bid documents and compliance certificates

8

OEM authorizations or service partner agreements (if applicable)

9

Proof of Mumbai office setup / address (for registers and records)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for facility management tender in Mumbai 2025

To bid, ensure PF & ESIC registrations are current and submit valid certificates with the Technical Bid. Provide EMD ₹200,000 deposit proof, GST and PAN, and evidence of a Mumbai office for Registers. The tender is no-deviation; prepare to comply with all clauses and the 25% variation clause if awarded.

What documents are required for Mumbai facility management bid

Submit GST certificate, PAN card, PF & ESIC registration, experience certificates, and financial statements. Include EMD proof (₹200,000), technical bid documents, and any OEM authorizations. Provide Mumbai office proof for registers and records as mandated.

What are the technical requirements for housekeeping and gardening tender Mumbai

The contract covers housekeeping and gardening with consumables included. No BOQ items are listed; ensure compliance with no-deviation terms and establish a Mumbai office to maintain records. Ensure readiness for contract variation up to 25% at issue and post-issue.

When is the EMD required for the Ai Engineering services bid in Mumbai

The bid requires an EMD of ₹200,000 to be submitted with the Technical Bid. Ensure payment method aligns with tender terms and obtain proper receipt or bank guarantee as applicable for verification during bid submission.

What are the payment terms for the Mumbai facility management contract

Payment terms are not explicitly stated in the data; bidders should expect standard government practice, with settlements aligned to service milestones or monthly invoices, subject to contract terms. Verify terms in the final ATC document before submission.

What eligibility criteria apply to PF & ESIC for this tender in Mumbai

Eligibility requires valid PF & ESIC registration in the bidder’s name, submitted with the Technical Bid. Non-compliance leads to disqualification. Maintain registrations active through bid opening and contract duration.

How to handle contract quantity variation in this Mumbai tender

The contract allows up to 25% variation in quantity or duration at the time of issue, with the same 25% ceiling for post-award adjustments. Bidders must accept revised scope and adjust resources accordingly.

What constitutes a no-deviation tender for Mumbai facility services

Deviation from tender terms is not permitted; any deviation can lead to bid rejection. Prepare a compliant bid aligned with all conditions, including office setup, records maintenance, and standard terms.