GEM

Indian Army Department of Military Affairs Auto Spare Parts Tender 2025 ISO 9001, Vehicle Components

Bid Publish Date

01-Dec-2025, 6:15 pm

Bid End Date

17-Dec-2025, 8:00 pm

Location

KANGRA , HIMACHAL PRADESH

Progress

Issue01-Dec-2025, 6:15 pm
AwardPending
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Quantity

32

Category

Water Pump Pulley

Bid Type

Two Packet Bid

Categories 27

BRAKE GAS BURNERS ROTARY SWITCHES ALTERNATOR BREAK GEAR STATIC CONVERTERS SYNCHRONOUS MOTORS FIRE BREATHING APPARATUS PNEUMATIC SLEEVE RECTIFIERS MILITARY VEHICLE COMPRESSOR SPORT VEHICLE AIR CYLINDERS WATER COOLED ENGINE GEAR BOX DESERT COOLER SCBA WATER GENERATOR BOX SPROCKET PULLEY WATER PUMP GEAR BUSH PIN BUSH COUPLING

Tender Overview

The opportunity is issued by the Indian Army, Department Of Military Affairs, seeking procurement of a broad range of automotive spare parts and components. TheBOQ lists 25 items spanning water pump pulleys, water pump belts, horn assemblies, brake shoe lock, 12V regulators, clutch sleeves, suspension bush kits, wheel hub seals and bearings, alternators, door handles, dashboard locks, rectifier plates, chain sprockets, rotary switches, gear oil seals, fuel caps, gear lever kits, oil filters, hoses, seat covers, and related assemblies. The estimated value and quantity are not disclosed, but the scope encompasses multiple interoperable components across military vehicle maintenance. The contract supports ongoing vehicle readiness and repair operations, with the potential for multiple-item orders under a single procurement. A key differentiator is the OEM/authorized-seller requirement for imported items and the mandatory ISO 9001 certification for bidders or OEMs. This tender targets suppliers capable of supplying diverse components with standardized quality.

Technical Specifications & Requirements

  • Product/service categories: automotive spare parts and vehicle components (25 items listed in BOQ).
  • Standards/certifications: ISO 9001 certification required for bidder or offered OEM.
  • OEM requirement: For imported products, OEM or Authorized Seller must have registered India presence for after-sales support.
  • Quantity/Value: Not disclosed; option clause allows quantity adjustments up to ±25% during/after contract at contracted rates.
  • Delivery: Terms allow delivery periods aligned with original and extended periods; minimum extension rule applies.
  • Special clauses: Supplier must comply with OEM and ISO standards; generic specifications are not provided.

Terms & Eligibility

  • EMD and payment terms: Not disclosed in data; standard practice includes EMD and milestone payment terms.
  • Eligibility: ISO 9001 certification required; OEM or authorized seller must have India presence for after-sales service for imported items.
  • Delivery/Option: 25% quantity variation allowed; delivery window adjustments based on option clause, with minimum 30 days extension guideline.
  • Documentation: GST/PAN and experience-related documents typically required; ensure OEM authorization for imported items.
  • Warranty/Support: Not specified; ensure post-sales support aligns with ISO9001 processes and OEM guidelines.

Key Specifications

  • 25 listed automotive spare parts and components

  • ISO 9001 certification required for bidder or OEM

  • Imported items require OEM/Authorized Seller with India presence for after-sales service

  • Option clause allows ±25% quantity variation

  • Delivery term flexibility with extended period calculations

Bidder Eligibility

  • ISO 9001 certification holder or OEM with ISO 9001 compliance

  • Authorized importer/authorised seller for imported components

  • Evidence of past supply of automotive spare parts to government or defence sector

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GEM

Bill of Quantities (BOQ) 25 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Water Pump Pulley Water Pump Pulley 2 nos prajakatapp 21
2 Water Pump Belt Water Pump Belt 1 nos prajakatapp 21
3 Horn Assy Horn Assy 1 nos prajakatapp 21
4 Brake Shoe Lock Brake Shoe Lock 3 nos prajakatapp 21
5 Regulator 12V Regulator 12V 1 nos prajakatapp 21
6 Clutch Sleeve Cyl Clutch Sleeve Cyl 2 nos prajakatapp 21
7 Suspension Bush Kit Suspension Bush Kit 1 nos prajakatapp 21
8 Rear Hub Seal Rear Hub Seal 2 nos prajakatapp 21
9 Front Wheel Brg Front Wheel Brg 1 nos prajakatapp 21
10 Rear Wheel Brg Rear Wheel Brg 1 nos prajakatapp 21
11 Alternator 12V Alternator 12V 1 nos prajakatapp 21
12 Rear Axle Hub Seal Rear Axle Hub Seal 2 nos prajakatapp 21
13 Door Outer Handle Door Outer Handle 1 nos prajakatapp 21
14 Dashboard Lock Dashboard Lock 1 nos prajakatapp 21
15 Rectifier Plate 12V Rectifier Plate 12V 1 nos prajakatapp 21
16 Chain Sprocket Set Chain Sprocket Set 1 nos prajakatapp 21
17 Rotary Switch Rotary Switch 1 nos prajakatapp 21
18 Rear Door Lock Rear Door Lock 1 nos prajakatapp 21
19 Stg Gear Box Oil Seal Stg Gear Box Oil Seal 1 set prajakatapp 21
20 Fuel Tank Cap Fuel Tank Cap 1 nos prajakatapp 21
21 Gear Shifting Rod End Gear Shifting Rod End 2 nos prajakatapp 21
22 Gear Lever Kit Gear Lever Kit 1 nos prajakatapp 21
23 Oil Filter Oil Filter 1 nos prajakatapp 21
24 Hose Assy Hose Assy 1 nos prajakatapp 21
25 Seat Cover Seat Cover 1 nos prajakatapp 21

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates related to automotive spare parts procurement

4

Financial statements or turnover proof

5

EMD/Security deposit documentation (as applicable)

6

Technical bid documents demonstrating ISO 9001 compliance

7

OEM authorizations or Authorized Seller certificates (for imported items)

8

Any existing performance or warranty commitments

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for the automotive spare parts tender in India Army 2025

Bidders should submit compliant documents including GST, PAN, ISO 9001 certificate, OEM authorization for imported parts, and past performance. Ensure an Indian arm for after-sales service, and prepare for ±25% quantity variation under the option clause. Follow vendor submission in terms; address all 25 listed items.

What documents are required for OEM authorization and ISO 9001

Submit ISO 9001 certificate for bidder or OEM, plus OEM authorization or Authorized Seller certificate for imported components. Provide Indian registered office details for after-sales support, and attach relevant certification body documents. Include GST, PAN, and financial statements as part of the bid package.

What are the delivery terms and extension rules for this tender

Delivery terms allow original delivery period with possible extension via the option clause. If quantity increases, extension is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days. Contractual quantities may vary up to 25% during/within the contract period.

What is required to demonstrate ISO 9001 compliance for spam parts

Provide current ISO 9001 certification documents for bidder or OEM, and ensure all items align with the ISO standard requirements. Include certificate numbers, issuing body, validity dates, and scope of certification covering automotive spare parts manufacturing or supply.

What is the scope of items included in the 25 BOQ components

The BOQ covers water pump pulleys, water pump belts, horn assemblies, brake shoe locks, 12V regulators, clutch sleeves, suspension bush kits, hub seals, wheel bearings, 12V alternators, door handles, dashboard locks, rectifier plates, chain sprockets, rotary switches, oil seals, fuel caps, gear levers, oil filters, hoses, and seat covers, among others.

How will the imported components be supported in India

Imported items must have OEM or Authorized Seller with registered Indian office for after-sales service. Provide documentary proof of after-sales support capabilities within India, including spare parts availability, service centers, and contact channels as part of the bid.

What is the significance of the 25% option clause for bidders

The option clause allows the purchaser to increase or decrease quantity by up to 25% during contract execution at contracted rates. Delivery timelines adjust proportionally based on the extended/contracted quantity, ensuring supply continuity for military vehicle maintenance.

What is the target for warranty or post-sale terms in this tender

Warranty specifics are not detailed in the provided data; bidders should align with ISO 9001 quality management practices and OEM warranties for each component, and clarify warranty periods and post-sale support in the bid submission.