GEM

South Western Railway Twill Weave Cotton Fabrics Tender IS 177:1989 (Q2) 2025

Bid Publish Date

24-Nov-2025, 2:56 pm

Bid End Date

04-Dec-2025, 11:00 am

Progress

Issue24-Nov-2025, 2:56 pm
AwardPending
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Quantity

7000

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM/seller must have supplied same or similar cotton fabric items previously
  • • Technical standards: IS 177:1989 (Q2); BIS licence; type test certificates
  • • Special clauses: mandatory advance sample approval within 7 days of award; potential delivery timeline adjustment for delays
  • • Eligibility: experience in supplying similar fabrics and adherence to product description in bid
  • • Warranty/AMC: not specified; ensure compliance with BIS/type tests and supplier quality control
  • • Penalties/LD: not detailed; deviations may lead to contract termination or fresh sample requests
  • • Delivery: supply of goods only; delivery schedule tied to sample approval timeline
  • • Inspection: pre-dispatch and post-receipt inspection by nominated agencies

Categories 3

AGRICULTURE EQUIPMENT SUPPLY OF COTTON FABRIC COTTON FABRICS

Tender Overview

The procurement is issued by South Western Railway (Indian Railways) for Twill Weave Cotton Fabrics Cloth Cotton Drill conforming to IS 177:1989 (Q2). The scope is limited to supply of goods with no BOQ items published. Inspection arrangements include pre-dispatch by a nominated agency (RITES) and post-receipt inspection by the consignee. Advance sample approval is mandatory prior to bulk production, with a 7-day window for sample submission and a 5-day feedback period, potentially extending the delivery timeline if approvals lag. The bid requires compliance with BIS/type tests and other prescribed certificates. GST considerations are itemized, with reimbursement aligned to actuals or the quoted rate, whichever is lower. The contract emphasizes delivery strictly as per bid item description and mandates OEM/seller experience in similar items. This tender is positioned for suppliers capable of meeting stringent quality and certification standards.

Technical Specifications & Requirements

  • Product category: Twill Weave Cotton Fabrics Cloth Cotton Drill under IS 177:1989 (Q2).
  • Standards/certifications: BIS licence, type test certificates, and other certificates as per product specification; GST uploaded with invoice; GST payment proof via portal screenshot.
  • Inspection: Pre-dispatch inspection by supplier premises (if clause chosen); post-receipt inspection by consignee site.
  • Sample process: Submit 3 advance samples within 7 days of award; buyer to approve or list modifications within 5 days; bulk supply must follow approved sample.
  • Scope: Supply-only contract; delivery aligned to sample approval; ensure OEM/re-seller compliance with same or similar items supplied previously.
  • Documentation: Upload all relevant certificates with bid submission and ensure item description aligns with bid terms.

Terms, Conditions & Eligibility

  • EMD/financials: Not specified in data; bidders must review GST and related invoicing terms; GST reimbursement as per actuals or lower rate per quotation.
  • Delivery terms: Delivery period to be refixed if there is buyer-side delay in advance sample approval; final schedule depends on sample conformity.
  • Payment terms: GST-related invoicing requirements; payment processed per GeM/Bid terms after submission of GST-compliant invoices.
  • Sample/production risk: If samples deviate, supplier may be required to submit new samples or contract termination may be considered.
  • Compliance: Bidder or OEM must have supplied similar items previously; supply must adhere to bid item description only.
  • Documentation to submit: GST registration, PAN, BIS licence, type test certificates, OEM authorizations, experience certificates, financials, EMD documents (as applicable).

Key Specifications

  • Product: Twill Weave Cotton Fabrics Cloth Cotton Drill

  • Standard: IS 177:1989 (Q2)

  • Certifications: BIS licence, type test certificates

  • Acceptance: advance sample approvals (3 samples within 7 days; modifications within 5 days)

  • Inspection: pre-dispatch by supplier premises; post-receipt at consignee site

Terms & Conditions

  • Advance sample approval required before bulk manufacturing with 7-day submission window

  • Delivery timeline may be adjusted if buyer delays in sample approval; no LD specified

  • GST handling: invoicing and reimbursement as per actuals or lower quoted rate

Important Clauses

Payment Terms

GST invoicing must be uploaded with GST portal payment confirmation; reimbursement as per actuals or lower rate

Delivery Schedule

Delivery timeline tied to advance sample approval; if approval delayed, delivery period may be refixed without LD

Penalties/Liquidated Damages

Not explicitly detailed; deviations in samples may trigger contract termination or requirement for fresh samples

Bidder Eligibility

  • Experience in supplying similar cotton fabric items to government organizations

  • Compliance with IS 177:1989 (Q2) standards and BIS certification

  • GST registration and ability to upload GST-compliant invoices

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar fabric supplies

4

Financial statements (as applicable)

5

EMD documents (if applicable)

6

Technical bid documents

7

BIS licence and type test certificates

8

OEM authorizations (if bidding through reseller)

Frequently Asked Questions

How to bid for Twill Weave Cotton Fabrics tender in South Western Railway 2025?

Bidders should ensure IS 177:1989 (Q2) compliance, BIS licence, type test certificates, GST registration, and OEM authorizations. Submit 3 advance samples within 7 days of award, with buyer feedback within 5 days. Provide GST invoices online with payment proof and prepare post-dispatch/ pre-dispatch inspection readiness.

What documents are required for India Railways cotton fabric tender submission 2025?

Required submissions include GST registration, PAN, experience certificates for similar supplies, BIS licence, type test certificates, OEM authorizations, financial statements if requested, and all certificates specified in product specification. Ensure the bid item description exactly matches the supplied fabrics.

What are the technical specifications for IS 177:1989 (Q2) cotton drill fabric?

Fabric must meet IS 177:1989 (Q2) standards and obtain BIS licence and type test certificates. The bid requires advance sample submission (3 units within 7 days) and approvals within 5 days, with bulk supply conforming to approved sample specifications.

When is the delivery timeline affected by advance sample approval in this tender?

Delivery timeline will be refixed without LD if the buyer delays sample approval; the final schedule depends on the approval timeline after submission of 3 advance samples within 7 days of award.

What are the GST requirements for this GeM tender in South Western Railway?

Bidders must upload GST invoices and GST portal payment confirmation; reimbursement will be actual GST or the quoted rate, whichever is lower, subject to the maximum stated in the tender.

What inspections occur for cotton fabric deliveries to Indian Railways?

Pre-dispatch inspection may occur at seller premises by RITES if clause selected; post-receipt inspection at the consignee site is conducted by the buyer before acceptance of stores.

What eligibility criteria ensure participation in the IS 177 cotton fabric tender 2025?

Eligibility includes having supplied similar fabrics to government bodies, compliance with IS 177:1989, possession of BIS licences, and ability to provide type test certificates and OEM authorizations along with mandatory experience documentation.

What is the scope of supply for this tender in South Western Railway?

Scope is strictly supply of goods (fabrics); no manufacturing or installation work is included. Deliverables must align with bid item descriptions and approved advance samples for bulk quantities.