GEM

Southern Railway Portable Power Generators Tender Tamil Nadu 2025 ISO Warranty 3 Years

Bid Publish Date

02-Dec-2025, 2:53 pm

Bid End Date

20-Dec-2025, 9:00 am

Location

TIRUCHIRAPPALLI , TAMIL NADU

Latest Corrigendum Available

Progress

Issue02-Dec-2025, 2:53 pm
Corrigendum16-Dec-2025
AwardPending
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Quantity

3

Bid Type

Single Packet Bid

Categories 3

GENERATORS ELECTROMECHANICAL MACHINERY POWER

Tender Overview

The Southern Railway, under Indian Railways, invites bids for the supply of Portable Power Generators to be delivered to the Senior Section Engineer, Signal Store, SRM, Tiruchy 620001. The scope is restricted to the supply of Goods with a delivery framework aligned to the option clause allowing up to 25% quantity variation. The contract includes a 3-year warranty from final acceptance, with OEM warranty certificates required at delivery. A material test certificate must accompany the shipment for acceptance based on the buyer’s lab results. Bid terms contemplate GST as applicable by bidders. The delivery schedule hinges on original and extended periods, with minimum extension rules defined, and the query contact provided for clarification.

Technical Specifications & Requirements

  • Product: Portable Power Generators (category defined under Railway supply) for on-site or depot usage
  • Delivery location: Tiruchirappalli, Tamil Nadu (620001) to Senior Section Engineer, Signal Store, SRM
  • Documentation: Material Test Certificate to accompany each consignment; test results final and sole acceptance criteria
  • Warranty: 3 years from final acceptance or post-installation if applicable; involve OEM warranties
  • After-sales: Must have established service centers in India with installation, commissioning, training, troubleshooting, and maintenance capabilities; provide details of nearest service centers with bid
  • Terms: GST to be applied by bidder; delivery quantity may vary up to 25% during contract and currency; additional time calculation formula provided
  • Clauses: OEM warranty certificates to be submitted at delivery; queries answered via the contact number supplied

Terms, Conditions & Eligibility

  • EMD: Not disclosed in the tender terms; bidders should verify payment terms within bid
  • Delivery: Commencement from the last date of original delivery order with extension rules; minimum 30 days extension, proportional to quantity changes
  • Payment: GST as per applicable rates; bidder to quote inclusive of all costs for goods
  • Documentation: GST registration, PAN, experience certificates, financial statements, and OEM authorizations may be required; ensure submission of Material Test Certificates with goods
  • Warranties: 3-year warranty from acceptance; OEM warranty certificates to be submitted at delivery
  • Compliance: Ensure alignment with ISI/ISO standards if specified by vendor, and maintain after-sales service capacity in India
  • Qualification: Suppliers must have capability to supply portable power generators and provide installation/training support as part of the contract

Key Specifications

  • Product/service: Portable Power Generators

  • Delivery location: Tiruchirappalli 620001 to Senior Section Engineer, Signal Store, SRM

  • Warranty: 3 years from final acceptance or after installation/completion testing

  • Documentation: Material Test Certificate required with supply

  • Quantity variation: up to 25% more/less during contract period

  • After-sales: Established service centers in India with installation, training, and maintenance

Terms & Conditions

  • Option clause allows 25% quantity variation during and after contract

  • 3-year OEM warranty with certificates required at delivery

  • Material Test Certificate mandatory for acceptance by buyer's lab

Important Clauses

Delivery Terms

Delivery starts from the last date of original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days

Payment Terms

GST to be paid as applicable; bidder’s quoted GST rate applies; reimbursement as per actuals or applicable rates, whichever is lower, subject to quoted GST%

Warranty & After-Sales

3-year warranty; OEM warranty certificates to be supplied at delivery; service centers in India for installation, commissioning, troubleshooting and maintenance

Bidder Eligibility

  • Experience supplying portable power generators or similar electrical equipment to government or large organizations

  • Demonstrated after-sales service capability within India with local service centers

  • Financial stability evidenced by financial statements and GST/PAN documentation

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar portable power generator supply

4

Financial statements (latest audited)

5

EMD document (if applicable in official tender)

6

Technical bid documents and product specifications

7

OEM authorizations (if bidding as a distributor)

8

Material Test Certificate (MTC) to accompany shipments

9

Service center details and after-sales support plan

Corrigendum Updates

1 Update
#1

Update

16-Dec-2025

Extended Deadline

20-Dec-2025, 9:00 am

Opening Date

20-Dec-2025, 9:30 am

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for portable power generator tender in Tiruchirappalli 2025?

Bidders must submit GST registration, PAN, financial statements, and experience certificates, along with Material Test Certificate for each shipment. Ensure OEM authorization if bidding as distributor, and provide 3-year OEM warranty documentation. Delivery to Tiruchirappalli SRM Signal Store with service support details.

What documents are required for Southern Railway portable generator tender in Tamil Nadu?

Required documents include GST registration, PAN, financial statements, experience certificates for similar supply, OEM authorization if applicable, Material Test Certificate, and details of service centers for installation and maintenance within India.

What are the warranty requirements for portable genset supply to Indian Railways?

The contract requires a 3-year warranty from final acceptance or post-installation testing with OEM warranty certificates submitted at delivery. Service centers and after-sales support must be established in India to handle breakdowns and maintenance.

When is the delivery window for the Tiruchy signal store generators?

Delivery timing begins after the original delivery order date; extension rules permit up to 25% quantity variation and time adjustments, with a minimum extension of 30 days, based on the calculated formula.

What is the required material test documentation for genset shipments?

A Material Test Certificate must accompany every shipment; the buyer’s lab results are the sole criteria for acceptance, ensuring each generator meets the specified standards before acceptance.

How is GST applied to the portable generator tender in Tamil Nadu?

Bidders quote inclusive of GST; GST will be reimbursed per actuals or applicable rates (whichever is lower), subject to the bidder’s quoted GST percentage and the tender’s terms.

What after-sales services are expected for railway genset supply?

Suppliers must maintain installation, commissioning, training, troubleshooting and maintenance capabilities with documented service centers in India; provide near-consignee destination details and response times in the bid.

What qualifications are needed for eligibility in the Southern Railway bid?

Eligibility requires prior experience with portable power generators, financial stability with auditable statements, GST/PAN compliance, and capability to provide OEM warranties and on-site service within India.