GEM

Armoured Vehicles Nigam Limited HVF procurement: 180-Day delivery, NABL & QAP for HVF components 2025

Bid Publish Date

26-Nov-2025, 10:46 am

Bid End Date

06-Dec-2025, 3:00 pm

Location

TIRUVALLUR , TAMIL NADU

Progress

Issue26-Nov-2025, 10:46 am
AwardPending
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Quantity

2873

Bid Type

Two Packet Bid

Key Highlights

  • • HVF-limited tender requiring prior HVF registration for eligibility
  • • FOB delivery terms to HVF with final acceptance at HVF site
  • • 50% option clause on quantity with calculated delivery extension rules
  • • PSD payment obligation: 3% of order value for values > ₹10 lakhs
  • • NABL certificate, PIR, warranty certificate and test piece per consign ment
  • • LD 0.5% per week, up to 10% maximum for delays
  • • AVNL procurement manual 2024 as governing framework
  • • Mandatory compliance statement with bid submission

Categories 1

VALVE PARTS AND ACCESSORIES

Tender Overview

Armoured Vehicles Nigam Limited invites bids for a defence production item set, with delivery to HVF and strict QA requirements. The Scope references a limited tender with 180-day delivery from order placement, warranty of 12 months, and NABL certificate, PIR, warranty certificate and test piece with each consignment. The contract allows a 50% option clause on quantities and a maximum delivery extension mechanism. Bid validity is 90 days, and final acceptance occurs on receipt at HVF. The procurement aligns with AVNL 2024 standards and requires strict conformance to design drawings and QAP. This opportunity targets established suppliers with HVF experience and adherence to the specified quality regime.

Technical Specifications & Requirements

  • Delivery period: 180 days from order placement
  • Warranty: 12 months from receipt/acceptance
  • Quality & compliance: NABL certificate, PIR, warranty/guarantee certificate; test piece with each consignment; QAP aligned with design drawings
  • Inspection: At HVF per drawing/specifications and QAP
  • Option clause: 50% quantity variation; extended period as per original delivery terms
  • Delivery terms: FOB HVF; PSD equal to 3% of total order value for orders > ₹10 lakhs
  • Other: Compliance with AVNL procurement manual 2024; signed compliance statement required
  • Validity: 90 days bid validity, with final acceptance on delivery

Terms, Conditions & Eligibility

  • Delivery: 180 days from supply order; LD from original date at 0.5% per week, max 10% for late supply
  • Delivery term: FOB to HVF; option clause allowing up to 50% quantity adjustment
  • Warranty: 12 months from date of receipt/acceptance; post-installation warranty if scope includes installation
  • Documentation: NABL certificate, PIR, warranty certificate, test piece with each consign ment; PSD payable on orders > ₹10L
  • Acceptance: Final acceptance upon receipt at HVF; compliance to design drawing and QAP mandatory
  • Validity: Bid offer validity of 90 days; signed/compliance statement required with bid
  • Eligibility: Limited tender for established/past suppliers registered with HVF; debarment/blacklist criteria apply
  • Other: All terms per AVNL procurement manual 2024

Key Specifications

  • Delivery period: 180 days from order placement

  • Warranty: 12 months from receipt/acceptance

  • Quality: NABL certificate, PIR, warranty certificate, test piece per consign ment

  • Inspection: at HVF per drawing, specification and QAP

  • PSD: 3% of total order value for orders exceeding ₹10 Lakhs

  • Option clause: 50% quantity variation; extended delivery time as per formula

Terms & Conditions

  • Delivery within 180 days, with LD penalties 0.5% per week up to 10%

  • NABL/PIR compliance required; final acceptance at HVF

  • 50% option quantity clause and 90-day bid validity

Important Clauses

Payment Terms

PSD of 3% of total order value for orders > ₹10L; payment terms not fully specified beyond PSD

Delivery Schedule

Delivery within 180 days from order placement; LD applicable for delays

Penalties/Liquidated Damages

LD 0.5% per week up to a maximum of 10% for delayed supplies

Bidder Eligibility

  • Must be an established supplier registered with HVF

  • No debarment/blacklist status with HVF

  • Ability to supply with NABL, PIR, and QAP compliance

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Armoured Vehicles Nigam Limited

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0501214260 I CLUTCH DISC,0501321410 O CLUTCH DISC,0750113049H PISTON RING,0501212620 I CLUTCH DISC,

Border Road Organisation

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating HVF/AVNL-related supply

4

Financial statements for last 3 years

5

EMD/Security deposit as prescribed (not specified in data)

6

Technical bid documents showing NABL, PIR compliance

7

OEM authorizations (if applicable) and warranty documents

8

Signed compliance statement with bid submission

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid in HVF AVNL procurement 2025 with NABL requirements

Bidders must be established suppliers registered with HVF and meet NABL/PIR compliance. Submit GST, PAN, financial statements, experience certificates, OEM authorizations, and a signed compliance statement. Ensure 90-day bid validity, and provide 3% PSD for orders above ₹10L. Final acceptance occurs at HVF.

What documents are required for AVNL defence tender submission 2025

Required documents include GST registration, PAN, 3-year financials, HVF/AVNL experience certificates, NABL/PIR certificates, OEM authorization (if applicable), test piece declarations, warranty certificates, and a signed compliance statement with the bid.

What are the delivery terms and penalties for HVF procurement

Delivery must be completed within 180 days from order placement. Late delivery incurs LD 0.5% per week, max 10%. Delivery terms are FOB HVF; option clause allows up to 50% quantity variation with extended delivery timelines.

Which standards and certifications are mandatory for AVNL AVNHL tender

Mandatory certifications include NABL certificate, PIR, warranty/guarantee certificate; items must comply with the QAP and be inspected at HVF per drawings. Final acceptance is at HVF, with compliance to AVNL 2024 procurement manual.

When is the bid validity for the AVNL HVF limited tender

Bid offers must remain valid for 90 days from bid submission. Proposals must include a signed compliance statement acknowledging acceptance of tender conditions and AVNL 2024 guidelines.

What is the option clause in HVF AVNL tender 2025

The tender includes an option clause of 50%, allowing quantity increases up to half of the bid quantity during contracting and currency, with delivery time adjusted accordingly as per formula.

How is final acceptance determined for HVF procurements

Final acceptance is determined upon receipt of items at HVF, verified against design drawings, QAP, NABL/PIR compliance, and test-piece verification before processing payment and warranty activation.

What is the warranty term for items supplied to HVF

Warranty for supplied products is 12 months from date of receipt/acceptance (or post-installation completion if included). Ensure warranty certificates accompany each consign ment.