GEM

Indian Air Force Equipment Bag Tender Chabua Assam 2025 – 25% Quantity Variation, Detailed Drawings, GST/EMD Requirements

Bid Publish Date

18-Nov-2025, 4:02 pm

Bid End Date

28-Nov-2025, 5:00 pm

Bid Opening Date

28-Nov-2025, 5:30 pm

Location

DIBRUGARH , ASSAM

Progress

Issue18-Nov-2025, 4:02 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 2

EQUIPMENT BAG

Tender Overview

The Indian Air Force invites bids for an EQUIPMENT BAG with delivery to 623 GARUD FLIGHT, AIR FORCE STATION CHABUA, DIBRUGARH, ASSAM 786102. The tender allows a 25% quantity variation during contract, with adjusted delivery timelines. After contract award, bidders must submit Detailed Design Drawings within 5 days for buyer approval; approved drawings drive procurement and any buyer-delivered modifications affect delivery. Acknowledged terms include compliance with non-obsolete products with at least 5 years residual market life and GST considerations managed by the bidder. This opportunity requires precise design coordination and timely documentation from bidders. Unique aspects include staged drawing approvals and post-approval fabrication aligned to buyer modifications.

Technical Specifications & Requirements

  • Product: EQUIPMENT BAG (no additional technical specs provided in the data).
  • Delivery address: 623 GARUD FLIGHT, AIR FORCE STATION CHABUA, ASSAM.
  • Option clause: quantity may increase up to 25% during contract and currency, with pro-rated extensions.
  • Design process: submit Detailed Design Drawings within 5 days of award; buyer responds within 5 days with approval or a modification list.
  • Product lifecycle: bid items must be non-obsolete with a minimum of 5 years residual market life.
  • Data/documents: upload Data Sheet of offered products; GST considerations handled by bidder; GSTIN and PAN required.
  • Financial/Legal: bidder must not be under liquidation; provide undertaking.
  • Data submission: provide PAN, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank).
  • GST: bidder bears GST impact; reimbursement tied to actuals or capped by quoted rate.

Terms, Conditions & Eligibility

  • EMD/guarantee: not explicitly stated in the data; bidders must verify local terms.
  • Corporate status: bidder must avoid liquidation or receivership; provide undertaking.
  • Product lifecycle: offered items must be current and not end-of-life before minimum 5 years.
  • Documentation: provide PAN, GSTIN, Cancelled Cheque, EFT Mandate; upload product Data Sheet.
  • Drawing approvals: Detailed Design Drawings required within 5 days; delay in buyer approval may shift delivery without LD.
  • Address-specific delivery: installation/delivery at the Chabua location; ensure logistics support for Assam.
  • Price/terms: GST payable as per actuals or applicable rate; buyer bears cap at quoted GST %.
  • Submission prerequisites: ensure vendor code creation documents are prepared with bid.

Key Specifications

  • Product/service names: EQUIPMENT BAG

  • Delivery location: 623 GARUD FLIGHT, AIR FORCE STATION CHABUA, DIBRUGARH, ASSAM 786102

  • Quantity variation: up to 25% during contract and currency

  • Design approvals: Detailed Design Drawings due within 5 days of award; approval or modification list returned within 5 days

  • Life-cycle requirement: non-obsolete with at least 5 years residual market life

  • Documentation: Data Sheet upload; GST/ PAN/ Cancelled Cheque/ EFT Mandate required

  • GST terms: reimbursement as actuals or at applicable rate (whichever is lower) up to quoted GST %

Terms & Conditions

  • Quantity variation upto 25% during contract with pro-rated delivery extension

  • Mandatory Detailed Design Drawings within 5 days of award and buyer approval timeline

  • Delivery address specified at Chabua, Assam; installation if scope includes it

  • Eligibility requires non-liquidation status and 5+ years product market life

  • Bidder to submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, and Data Sheet

Important Clauses

Payment Terms

GST payable as actuals or at the applicable rate, whichever is lower, within quoted GST%; no LD specifics provided

Delivery Schedule

Delivery period may be adjusted if drawings approval is delayed; additional time calculated but not LD; original and extended periods apply

Penalties/Liquidated Damages

No explicit LD details in the data; delays tied to drawing approval may shift delivery with no LD

Bidder Eligibility

  • Not under liquidation, court receivership, or similar proceedings

  • Non-obsolete product with at least 5 years residual market life

  • GST registration and PAN available; ability to upload EFT Mandate

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate (duly certified by Bank)

5

Data Sheet of offered product

6

Vendor Code Creation documents

7

Any relevant certification or authorization (OEM, if applicable)

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the equipment bag tender in Chabua Assam 2025?

Bidders should prepare PAN, GSTIN, Cancelled Cheque, EFT Mandate, and upload the product Data Sheet. Submit Detailed Design Drawings within 5 days of award; ensure non-obsolete product with 5+ years residual market life and be prepared for 25% quantity variation. Follow vendor code creation requirements and address delivery at the Assam location.

What documents are required for the equipment bag bid in Assam?

Required documents include PAN Card copy, GSTIN copy, Cancelled Cheque, EFT Mandate certified by bank, and the Data Sheet for the offered bag. Vendor Code Creation documents are also needed. Ensure GST handling and product data are ready for submission.

What are the design drawing requirements for this IAF tender?

Within 5 days of award, submit Detailed Design Drawings for buyer approval. The buyer will approve or issue a modification list within 5 days. Delays in approval shift the delivery period without LD; ensure drawings are precise and aligned with current specifications.

What is the delivery location for the IAF equipment bag procurement?

Delivery/installation is to be conducted at 623 GARUD FLIGHT, AIR FORCE STATION CHABUA, DIBRUGARH, ASSAM 786102. Ensure logistics planning accommodates Assam’s location and potential regional transit timelines.

What are the eligibility criteria for this equipment bag bid in Assam?

Bidders must not be in liquidation or court receivership and must offer non-obsolete bags with at least 5 years residual market life. Provide PAN, GSTIN, Cancelled Cheque, EFT Mandate, and upload Data Sheet. GST terms follow actuals or quoted rate up to the specified percentage.

How does the 25% quantity variation affect delivery timelines?

The purchaser may increase quantity by up to 25% with a proportional extension calculated as (Increase / Original) × Original delivery period, minimum 30 days; delivery may be extended during currency with this adjustment while keeping contracted rates.

What GST terms apply to the equipment bag tender?

GST is reimbursed based on actuals or applicable rate, whichever is lower, up to the quoted GST percentage. Bidders must determine GST impact and submit accurate GST data; the buyer will reimburse accordingly.

What is required for vendor code creation in this IAF tender?

Submit required vendor documentation including PAN, GSTIN, Cancelled Cheque, and EFT Mandate; ensure the EFT mandate is bank-certified. Data Sheet for the bag must be uploaded as part of bid submission.