GEM

Central Police Organisation Split AC & Accessories Tender New Delhi 2025—IS 550/Green AC Provisions & 25% Opt-Quantity Clause

Bid Publish Date

19-Nov-2025, 10:55 am

Bid End Date

29-Nov-2025, 11:00 am

Bid Opening Date

29-Nov-2025, 11:30 am

Value

₹2,24,221

Location

NEW DELHI , DELHI

Progress

Issue19-Nov-2025, 10:55 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

129

Category

Split Air Conditioner Including Green AC, Wall Mount Type (V2)

Bid Type

Two Packet Bid

Categories 8

CABLE ELECTRICAL PERSONAL CARE PRODUCTS AIR CONDITIONER HOUSEHOLD ITEM INSULATED WIRE ELECTRICAL CABLE POWER WIRE

Tender Overview

Central Police Organisation invites bids for Split Air Conditioner Including Green AC, Wall Mount Type, and related Accessories (Q2/Q4) in New Delhi, Delhi. Estimated value around ₹224,221.00 with scope covering Supply, Installation, Testing and Commissioning. The package includes extras such as refrigerant pipes, electrical cables, drain pipes, and metallic mounts. A key clause allows up to 25% quantity variation at contracted rates, with delivery timelines tied to the original order plus extended periods. The procurement emphasizes OEM authorization, dedicated support, and post-sale service capability, reflecting a centralized government equipment deployment.

Technical Specifications & Requirements

  • Product category: Split AC units with green/eco-friendly options; wall-mount configuration; associated accessories (Q4 items listed).
  • Scope: Supply, installation, testing and commissioning; optional quantity expansion up to 25%; delivery period calculation aligned with order dates.
  • Experience/eligibility: Bidders or OEMs must demonstrate prior regular supply to Central/State Govt/PSU for at least 1 year preceding bid opening; provide contracts as evidence.
  • Authorization: OEM authorization or distributor certificate with full details (name, address, email, phone).
  • Service & support: Dedicated toll-free support; functional service centers in each consignee state; center establishment within 30 days of award.
  • Warranty: OEM warranty certificates required; warranty period as per product specifications from final acceptance date.

Terms, Conditions & Eligibility

  • EMD: Not specified in data; bidders should verify at bid submission.
  • Delivery/Extension: Option to extend delivery times per the 25% variation rule; minimum extension baseline aligns with original delivery period, or 30 days if original is shorter.
  • Payment terms: Not detailed; ensure readiness to align with common government procurement norms (milestone-based/periodic payments).
  • Documentation: Submit OEM authorization, prior govt contracts, service center proofs, installation reports, and warranty certificates.
  • Warranty/Penalties: Warranty as per OEM terms; penalties or LD clauses not explicit in data but expected per standard Central Govt practice.

Key Specifications

  • Product: Split Air Conditioners including green/eco-friendly variants and wall-mount type

  • Accessories: Extra refrigerant pipe, extra electrical cables, drain pipe, metallic mounting hardware

  • Scope: Supply, Installation, Testing and Commissioning

  • Possible quantity fluctuation: up to 25% of bid quantity during contract and currency of contract

  • Warranty: OEM warranty certificates to be submitted; warranty period as per product specifications

  • Service: Dedicated toll-free support and functional service centers in each consignee state; establishment within 30 days if not present

Terms & Conditions

  • Option to increase/decrease quantity by 25% at contract and currency periods

  • Prior govt/PSU supply experience required for 1 year with contract proofs

  • OEM authorization required for distributors/service providers

  • Dedicated service support and regional service centers mandatory

  • Warranty certificates to be provided by successful bidder

Important Clauses

Payment Terms

Payment terms not specified in data; bidders should anticipate standard govt norms (milestone/against delivery) and confirm in bid response

Delivery Schedule

Delivery period linked to original delivery order; option-based extension calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days

Penalties/Liquidated Damages

Not explicitly stated; implied to align with Central Govt procurement practices; bidders should seek confirmation during bid submission

Bidder Eligibility

  • Regularly manufactured and supplied similar category products to Central/State Govt Organizations/PSUs for at least 1 year before bid opening

  • OEM authorization or authorized distributor certificate furnished with full contact details

  • Evidence of dedicated service support capability (toll-free number) and functional service centers in consignee states

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing prior govt/PSU supply for at least 1 year

4

Copies of relevant contracts for each year of supply

5

OEM authorization / Manufacturer Authorization Certificate

6

Technical compliance certificates (OEM/official), if available

7

Proof of dedicated service center presence or plan to establish within 30 days of award

8

Final OEM warranty certificates to accompany bid

9

Any other documents requested under the terms and conditions (e.g., installation & commissioning reports)

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for split AC and accessories tender in New Delhi 2025?

Bidders must submit OEM authorization, prior govt supply contracts, service center proof, and OEM warranty certificates. Ensure compliance with the 25% quantity option clause and provide installation, testing and commissioning capability. Prepare installation reports, VAT/GST registration, and PAN with the bid.

What documentation is required for govt AC equipment tender in Delhi?

Submit GST certificate, PAN card, experience certificates evidencing 1-year govt/PSU supply, contracts, OEM authorization, service center proof, and warranty certificates. Include technical compliance certificates if available and any installation/commissioning reports requested in T&C.

What are the key eligibility criteria for the govt air conditioner bid 2025?

Eligibility includes 1-year prior govt/PSU supply, OEM authorization or distributorship proof, dedicated toll-free service support, and presence of a functional service center in consignee states or plan to establish within 30 days of award.

When is the delivery timeline and option extension for quantity changes?

Delivery starts from the last date of the original delivery order. The option allows up to 25% extra quantity during contract, with time extension calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

What warranty documents are required for the AC equipment contract?

Submit OEM warranty certificates along with final acceptance documentation. Warranty period is as per product specifications from the date of final acceptance or completion of installation, whichever applies.

What is the scope of supply for the AC tender in Delhi 2025?

Scope includes Supply, Installation, Testing and Commissioning of split AC units and accessories (refrigerant pipes, cables, drain pipes, mounting hardware). Ensure all cost elements are included in the bid price.