E-municipalities UP Urban Development Decorative Lightning Pole Tender 2025 - ISO 9001 BIS, NABL Testing, 3.097M

Tender Overview

The Organization is the Urban Development Department of Uttar Pradesh, operating under the umbrella of the E-municipalities initiative to deliver e-services to citizens and municipal employees. The procurement targets Decorative Lightning Pole (V2) (Q3) with an estimated value of ₹3,097,000 and an EMD of ₹60,000. Scope encompasses Supply, Installation, Testing and Commissioning of the poles, with required certifications such as ISO 9001 and BIS licensing. Buyers emphasize on-site service capability and test conformity documentation, including material test certificates. Unique aspects include a compulsory service center presence in the consuming state and a toll-free service line. The tender is positioned as a comprehensive construction-grade pole procurement for urban lighting infrastructure upgrades in Uttar Pradesh, with option clauses for quantity variation up to 25%. This targeted tender seeks a supplier capable of end-to-end delivery and post-installation support under formal government terms.

Technical Specifications & Requirements

• Pole category: Decorative Lightning Pole (V2), Q3, construction-grade
• Material of Pole / Surface Finish / Shape / Arm: specified in bid doc; exact values to be provided by bidder
• Arm Length (mm) / Height (m) / Pole Thickness (mm): caller-specified dimensional data in BOQ/terms
• Base Plate: suitable for grouting; Mounting Plate Provided; Inbuilt connection/terminal box
• Pre-treatment before coating: required; Prior coating treatment details in technical dossier
• Test Reports: availability of Central Govt/NABL/ILAC-lab conformity reports; copies on demand
• Material Test Certificate: to accompany delivery; buyer lab results decide acceptance
• Standards/Certifications: ISO 9001 certification for bidder or OEM; BIS licence and type test certificates required; OEM authorizations if applicable
• Service & Support: functional service centers in each consignee state or establish within 30 days of award; dedicated toll-free service line; escalation matrix
• Delivery Scope: supply, installation, testing and commissioning; option clause allows up to 25% quantity variation at contracted rates

Terms, Conditions & Eligibility

• EMD: ₹60,000; payment terms or deposit method per bid document; eligible forms include bank guarantees or fixed deposits as specified
• Delivery & Installation: total scope includes supply, installation, testing and commissioning; delivery timing linked to original and extended schedules with option clause
• Documentation: mandatory upload of ISO 9001, BIS licence, type test certificates, material test certificates; non-submission may lead to rejection
• Service Centers: must have a functional center in each consignee state or establish within 30 days of award; toll-free service line and escalation matrix required
• Warranty & Support: on-site or carry-in warranty not specified; service delivery terms include post-sale support requirements
• Payment Terms: as per contract; ensure compliance with supply, installation, testing and commissioning milestones; penalties for non-performance may apply
• Tender Compliance: any deviation from product specifications or certificates could result in bid rejection; ensure all certificates uploaded with bid