GEM

MJP Rohilkhand University Catering Services Tender Bareilly Uttar Pradesh 2025 - Veg & Annex B Menu, PM-USHA Programs

Posted

27 Oct 2025, 11:59 am

Deadline

07 Nov 2025, 12:00 pm

EMD

₹1,00,000

Value

₹4,40,00,000

Location

BAREILLY , UTTAR PRADESH

Progress

Issue27 Oct 2025, 11:59 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1000

Bid Type

Two Packet Bid

Categories 1

CATERING SERVICE

Tender Overview

Mahatma Jyotiba Phule Rohilkhand University (mjpru), Bareilly invites registrations for empanelment of experienced caterers to provide High Tea, Lunch, Dinner, and other food services during soft component programmes under the PM-USHA project and other university events. The scope includes veg catering across multiple service formats as per Annex B: Break Fast, High Tea, Lunch/Dinner, Special, Refreshment Packets, and Packed Lunch/Dinner. Estimated contract value is ₹44,000,000, with an EMD of ₹100,000. The contract includes a flexible variation clause allowing up to 25% increase or decrease in quantity or duration. This tender targets a reliable panel of vendors offering high-quality, timely food services for university activities in Bareilly, Uttar Pradesh.

  • Organization: Mahatma Jyotiba Phule Rohilkhand University
  • Location: Bareilly, Uttar Pradesh
  • Category: Catering service (Veg) across multiple meal formats per Annex B
  • Estimated value: ₹44,000,000; EMD: ₹100,000
  • Purpose: PM-USHA soft component programmes and university events
  • Key differentiator: Empanelment of caterers with confirmed capacity for diverse meal formats and event schedules
  • Special clause: 25% quantity/duration variation permitted

Technical Specifications & Requirements

  • Service scope includes multiple veg catering formats: Break Fast / High Tea / Normal Tea, Lunch / Dinner, Lunch / Dinner SPECIAL, Refreshment PACKET, and LUNCH/DINNER PACKED as per Annex B
  • No technical specifications section available; bidders must demonstrate capability to deliver per Annex B menus and event schedules
  • EMD: ₹100,000; payment via university bank account for bid participation
  • Contract flexibility: allow up to 25% change in quantity or duration before/after contract issue
  • No BOQ items present; emphasis on panel capability and event-driven service capacity
  • PM-USHA project and university events underpin the procurement context and deliverables

Terms, Conditions & Eligibility

  • EMD requirement: ₹100,000 deposited to the university bank account (HDFC) as specified for bid participation
  • Quantity/duration variation: bidder must be prepared to accept up to 25% adjustment
  • Empanelment objective: create a panel of experienced caterers capable of delivering varied veg menus
  • Payment terms: not explicitly detailed; participation follows standard government tender processes with bank deposit for EMD
  • Documentation: vendors must submit common tender documents (GST, PAN, experience certificates, financials, bid documents, and bank details) to participate
  • Special terms: event-based catering for PM-USHA and university events; focus on reliable service delivery across formats

Key Specifications

  • Catering service category: Veg meals only, multiple service formats

  • Estimated value: ₹44,000,000 for entire contract

  • EMD amount: ₹100,000

  • Variation clause: ±25% adjustment in quantity or contract duration

  • Execution context: PM-USHA soft component programmes and university events

  • Menu reference: Annex B – items to be served (not enumerated in data)

Terms & Conditions

  • EMD of ₹100,000 required for bid participation; payment to university bank account

  • Contract quantity/duration may vary by up to 25% before/after formal award

  • Empanelment of experienced veg catering suppliers for multiple meal formats

Important Clauses

Payment Terms

EMD of ₹100,000 must be deposited to the university bank account; exact payment terms for service invoices are not detailed in data

Delivery Schedule

Service delivery aligned to PM-USHA programme events and university functions; no fixed calendar provided in data

Penalties/Liquidated Damages

No explicit LD details provided in the data; standard tender penalties would apply per university policy

Bidder Eligibility

  • Experience in delivering veg catering services for large institutional events

  • Ability to deliver across multiple meal formats per Annex B

  • Financial capacity to support a contract valued at ₹44,000,000

  • GST compliance and valid PAN; registration and bank transfer capability for EMD

  • Capacity to participate in em-paneling process for PM-USHA programme events

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar catering services

4

Financial statements (last 2-3 years)

5

EMD submission proof (₹100,000) via bank transfer or demand draft

6

Technical bid submission documents showing menu capability per Annex B

7

Authorized OEM/dealer certificates (if required for brand-specific items)

8

Company registration certificate and contact details

9

Bank details for payment and bid security

10

Any prior client references for university or government catering

Frequently Asked Questions

How to bid for catering services tender in Bareilly for MJP Rohilkhand University 2025?

To bid for the Bareilly catering tender, prepare EMD of ₹100,000 to the specified HDFC bank account, submit GST, PAN, experience certificates, financials, and technical bid per Annex B menus. Ensure capability for veg meals across Break Fast, High Tea, Lunch, Dinner, and packed formats.

What documents are required for the veg catering bid in Bareilly?

Submit GST certificate, PAN, 2-3 years of catering experience, financial statements, EMD proof of ₹100,000, technical bid reflecting Annex B menus, company registration, and bank details. Include client references for university or government events where applicable.

What is the EMD amount for MJP Rohilkhand University catering procurement?

EMD for participation is ₹100,000, payable to the university bank account (HDFC, Priyadarshini Nagar Bareilly). Include bid reference as ‘Finance Officer, MJP Rohilkhand University, Bareilly’ and ensure transfer receipts with bid submission.

What meal formats must veg caterers support per Annex B?

Catering must cover Break Fast, High Tea, Normal Tea, Lunch, Dinner, Special Lunch/Dinner, Refreshment Packets, and Packed Lunch/Dinner, all as per Annex B menus. Vendors should confirm capacity to deliver across all listed formats during events.

What is the contract quantity variation allowed in this tender?

The buyer allows up to a 25% variation in contract quantity or duration at the time of contract issuance, with required bidder acceptance of revised scope if adjustments occur.

What standards or certifications are required for vendor eligibility?

Vendors must provide GST and PAN, demonstrate relevant catering experience, submit financials, and provide technical bid aligned with Annex B meals. While specific standards aren’t listed, strong compliance and prior institutional catering experience are essential.

When will empanelment caterers be notified for Bareilly events?

Notification depends on the university’s evaluation schedule after bid opening. Successful bidders will be invited to participate in PM-USHA programme events and other university functions, with contractual terms finalized post-evaluation.

What is the estimated value of the Bareilly catering contract?

The tender has an estimated contract value of ₹44,000,000 for veg catering across multiple meal formats and university events, indicating substantial annual or batch-based delivery requirements.

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