Labour And Employment Department Jammu & Kashmir Green AC and AV Equipment Tender 2025 DODA - IS 550, BIS, MAF Certifications

Tender Overview

The Labour And Employment Department of Jammu and Kashmir invites electronic tender for a set of HVAC and AV devices including Split Air Conditioners, Multimedia Projectors, Laptops/Notebooks, Printers, and Video Conferencing/Web Cameras for the DODA district, Jammu & Kashmir. The scope references green, eco-friendly air conditioning with zero ODP, IS 550 or equivalent standards, and mandatory BIS/type test certificates. Estimated contract value and quantities are variable due to an option clause allowing up to 25% quantity variation during and after award, with delivery timelines linked to the original order date. The bid emphasizes OEM ownership, MSE reservations for eligible state suppliers, and mandatory project-related certificates. Notably, there is no BOQ item listing, suggesting a framework or supply contract model. A single procurement category appears to span multiple product types under a consolidated supply arrangement, with an emphasis on installation/commissioning and warranty provisions. Unique aspects include green AC compliance, comprehensive warranty on the machine and compressor, and optional accessories included in scope. The buyer also reserves rights to adjust quantities and delivery windows as described in the terms. The tender targets bidders capable of delivering compliant equipment in the specified region while meeting local procurement rules and MSE reservations.

Technical Specifications & Requirements

• Equipment categories: Split Air Conditioners (green/eco-friendly), Multimedia Projectors, Laptops/Notebooks, Printers, Video Conferencing/Web Cameras, Wall Mount AC units, and related accessories.
• Environmental standards: Green AC features, eco-friendly refrigerants, ozone depletion potential zero, IS 550 compliant or equivalent, and BIS/type test certificates as required.
• Warranty & service: Comprehensive warranty on air conditioners, compressor warranty, installation/commissioning, and number of free services during warranty.
• Certifications: Mandatory BIS license, OEM/user center certifications, MAF/OEM/service center certificates; Udyam/MSE eligibility considerations for state procurement.
• Delivery & scope: Installation, commissioning, and optional accessories included in supply; adherence to 25% quantity variation and extended delivery windows as per option clause.

Terms, Conditions & Eligibility

• EMD and certificates: Upload BIS license, type test certificates, and prescribed product certificates; mandatory certificates required for bid opening.
• Eligibility: OEM must have past project experience and MAF/OEM/service certificates; MSE vendors from the state with online validation through Udyam are eligible for reservations.
• Purchase preference: State-level MSE reservation; bidders must be the manufacturer/OEM; resellers/Traders excluded from MSE benefits.
• Delivery & payment: Delivery timelines anchored to original order; quantity variation up to 25%; payment terms aligned with contract conditions; penalties or LD to be defined in purchase order.