GEM

Indian Army Laptop & Smartphone Procurement Tender 2025 in India - IS 550 16GB RAM/512GB SSD & 256GB Smartphone 5G IOS

Bid Publish Date

27-Nov-2025, 1:08 pm

Bid End Date

08-Dec-2025, 12:00 pm

EMD

₹18,000

Location

UDHAMPUR , JAMMU AND KASHMIR

Progress

Issue27-Nov-2025, 1:08 pm
AwardPending
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Quantity

5

Category

Laptop with 16 GBRAM / 512 GBSSD /MacOS / 13.6 inch display

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Installation by OEM or OEM-certified resources; OEM authorisation required for resellers.
  • • Technical standards: Data Sheet alignment with offered specs; no mismatch acceptable.
  • • Eligibility: 3+ years of supplying similar govt/PSU devices; non-liquidation status.
  • • Delivery flexibility: Up to 25% quantity variation during contract; extended delivery with calculated time formula.
  • • EMD: ₹18,000; payable per standard govt bid processes.
  • • Warranty/Support expectations: Implicit govt warranty norms; confirm during final contract.
  • • Penalties: Not specified in excerpt; verify LD provisions in final terms.
  • • Installation & Training: Comprehensive on-site installation and training by authorised personnel.

Categories 2

LAPTOP CENTRAL PROCESSING UNIT

Tender Overview

Indian Army invites bids for procurement of high-end computing devices including laptops with 16 GB RAM / 512 GB SSD / Windows 11 Pro / 13th Gen i7 and 14'' displays, and smartphones with 256 GB ROM / 5G and iOS. Estimated value not disclosed; EMD is ₹18,000. The scope requires OEM/authorised reseller installation, configuration, and potential extension of up to 25% quantity at contracted rates. Bidders must provide Data Sheets and comply with GST norms; GST is payable as actuals or per applicable rates. This tender emphasizes government-grade supply to the Indian Army, with strict verification against product datasheets and anti-malware certification.

Technical Specifications & Requirements

  • Product categories: Laptop with 16 GBRAM / 512 GB SSD (Windows 11 Pro, 13th gen, i7, 14'' display); Smartphone with 256 GB ROM, 5G, IOS; Laptop alternatives with Windows 11 Pro and 14'' display.
  • Data Sheet requirement: Upload product datasheet; ensure consistency with offered parameters to avoid rejection.
  • Data integrity: Any mismatch between offered specs and datasheet may lead to bid rejection.
  • Experience criterion: Minimum 3 years of supply/manufacture of similar items to govt/PSU bodies; provide contract copies.
  • Installation/Training: OEM or OEM-certified resource required for installation and training, if applicable.
  • Malicious Code Certificate: Submit cert proving no embedded malicious software.
  • EMD: ₹18,000; payment terms per govt standard.
  • Other: Bidders must be financially viable (no liquidation) and provide PAN, GSTIN, cancelled cheque, EFT mandate, and related documents.

Terms, Conditions & Eligibility

  • Quantity flex: Purchaser may increase/decrease by up to 25% at contract award and during currency at contracted rates. Delivery period aligned to last delivery order date with minimum 30 days extension imputed if required.
  • GST handling: GST payable as actuals or per applicable rate, whichever is lower, with bidder bearing responsibility to determine applicability.
  • Bidder eligibility: Not under liquidation or similar proceedings; maintain financial stability and provide undertaking.
  • Submission documents: PAN, GSTIN, cancelled cheque, EFT mandate; product data sheet; OEM authorization if applicable; prior govt contracts as proof of experience.
  • Installation/commissioning: To be performed by OEM-authorised personnel; training if specified must be delivered.
  • Warranty/Support: Terms imply standard govt procurement expectations; explicit warranty not stated, verify in contract.
  • Malicious Code Certificate: Mandatory certification to ensure hardware/software is clean of embedded malicious code.

Key Specifications

  • Laptop: 16 GB RAM, 512 GB SSD, Windows 11 Pro, 13th Gen i7, 14'' display

  • Smartphone: 256 GB ROM, 5G, iOS

  • Installation/Configuration: OEM-certified resource

  • Data Sheet alignment requirement

  • EMD: ₹18,000

Terms & Conditions

  • Quantity adjustment up to 25% during contract with corresponding delivery time calculations

  • GST payable per actuals or prevailing rate; bidder bears responsibility for GST applicability

  • 3+ years govt/PSU supply experience; provide evidence of contracts

Important Clauses

Payment Terms

EMD ₹18,000; GST as actuals or applicable rate; payment terms to follow govt norms.

Delivery Schedule

Delivery period from last date of original delivery order; extension mechanics apply with minimum 30 days.

Penalties/Liquidated Damages

LD details not provided in excerpt; verify in final terms.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Regularly manufactured/supplied similar govt/PSU items for 3 years

  • OEM/Authorized reseller installation capability

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate duly certified by Bank

5

Product Data Sheet for each offered item

6

OEM authorization / reseller agreement (if applicable)

7

Contract copies of similar govt/PSU supply (3 years) with year-wise breakdown

8

Declaration of non-liquidation status

9

Malicious Code Certificate

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army laptop smartphone tender 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and Data Sheets for offered devices; provide 3-year govt/PSU supply evidence, OEM authorisation, and Malicious Code Certificate. EMD is ₹18,000; installation must be OEM-certified. Ensure no liquidation status and compliance with GST as applicable.

What documents are required to participate in the government laptop bid in India?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, Data Sheets, OEM authorisation, 3-year govt/PSU supply contracts, proof of non-liquidation, and Malicious Code Certificate. These enable vendor code creation and bid submission validation.

What are the technical specs for the laptop and smartphone in this tender?

Laptops require 16 GB RAM, 512 GB SSD, Windows 11 Pro, 13th Gen i7, 14'' display. Smartphones must have 256 GB ROM, 5G capability, and iOS. Data Sheets must confirm these specs with no mismatches to avoid rejection.

What is the EMD amount and GST handling for this procurement?

EMD is ₹18,000; GST will be charged as actuals or per applicable rate, whichever is lower. Bidder bears responsibility for determining GST applicability and correct invoicing per govt rules.

What is the delivery period and option clause for quantity changes?

Delivery runs from the last date of the original delivery order. The purchaser may increase/decrease up to 25% during contract and extension; additional time uses formula (increased quantity/original quantity) × original delivery period, minimum 30 days.

What installation requirements apply to OEM or resellers in this tender?

Installation, commissioning, testing, and training—if applicable—must be carried out by OEM or OEM-certified resources or authorised resellers, ensuring proper configuration and handover of functional devices.

What is required to prove prior govt procurement experience for eligibility?

Bidders must provide copies of contracts showing regular supply of similar laptop/smartphone category to Central/State Govt or PSU for at least 3 years, with year-wise quantity details and parties involved.

What is the Malicious Code Certificate requirement for this bid?

Bidder must upload a Malicious Code Certificate confirming hardware and software do not contain embedded malicious code, as part of the bid submission package.