GEM

West Delhi Audio-Visual System and Conference Room Furniture Procurement 2025 – RFP-Based Delivery & Installation Standards

Bid Publish Date

17-Nov-2025, 6:01 pm

Bid End Date

08-Dec-2025, 7:00 pm

EMD

₹1,00,000

Value

₹30,00,000

Location

WEST DELHI , DELHI

Progress

Issue17-Nov-2025, 6:01 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 4

HOTEL EQUIPMENTS SERVICES BID MANAGEMENT AUDITORIUM

Tender Overview

The issuing entity in West Delhi, Delhi 110008 is seeking procurement of an audio-visual system and conference room furniture as per the RFP. Estimated value is ₹3,000,000 with an EMD of ₹100,000. Delivery and installation must occur at the specified address: Wing-4, West Block-II, R.K Puram, Sector-1, New Delhi 110066. No BOQ items are listed, indicating a broad scope to be defined within the RFP terms. The bid will hinge on compliance with uploaded ATC and certificates; evaluation will likely emphasize integration capability and furniture fit for a conference setting.

Technical Specifications & Requirements

  • Service category: Audio-visual system and conference room furniture procurement per RFP
  • Delivery & Installation: At the address provided (Wing-4, West Block-II, RK Puram, New Delhi 110066)
  • Estimated value: ₹3,000,000; EMD: ₹100,000
  • Documentation: Upload all required certificates as per bid document and any ATC; ensure certificates align with ATC requirements
  • Scope indicators: System integration capability and furniture suitability for conference room usage; no itemized BOQ data available
  • Compliance: Adherence to ATC/documentation rules; readiness for on-site commissioning is implied
  • Evaluation focus: Ability to meet delivery, installation, and certification prerequisites with a complete technical bid

Terms & Eligibility

  • EMD: ₹100,000 (payable per bid document guidance)
  • Delivery/Installation: to be completed at the New Delhi RK Puram address
  • Certificates: Bidder must upload all certificates/documents sought in the bid document and ATC
  • Documentation: GST registration, PAN, experience certificates, financial statements, and OEM authorizations are expected as part of submission requirements

Key Specifications

    • Product category: Audio-visual system and conference room furniture
    • Estimated value: ₹3,000,000
    • EMD: ₹100,000
    • Delivery location: Wing-4, West Block-II, R.K Puram, Sector-1, New Delhi 110066
    • Installation/Commissioning: Expected as part of scope (if covered in supply)
    • Certificates: Upload all required certificates as per Bid Document and ATC

Important Clauses

Delivery Terms

Delivery and installation must be completed at the specified New Delhi address; on-site commissioning is expected within the project scope.

Payment Terms

Payment terms will be defined in the bid document; bidders should be prepared for standard terms including advance/ milestones and final settlement after commissioning.

Penalties / LD

Penalties or LD clauses, if any, will be specified in the ATC; bidders should anticipate potential degradation penalties for delays or non-compliance.

Bidder Eligibility

  • Experience in supplying and installing audio-visual systems for conference rooms

  • Financial viability evidenced by recent financial statements

  • Ability to deliver and commission at the specified New Delhi address

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates of similar AV system/furniture projects

4

Financial statements (last audited year)

5

EMD payment proof

6

Technical bid documents

7

OEM authorizations / reseller certificates (if applicable)

8

Any certificates sought in Buyer Added ATC and Corrigendum

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for the audio-visual system tender in West Delhi 2025?

Bidders should submit the technical bid with complete AV system specs and conference furniture details, along with the EMD of ₹100,000 and required certificates (GST, PAN, experience, financials). Ensure compliance with ATC and on-site installation terms at RK Puram, Delhi 110066.

What documents are required for the West Delhi AV tender submission?

Required documents include GST registration, PAN, at least one experience certificate on similar AV/furniture supply, recent financial statements, EMD proof, technical bid, and OEM authorizations if applicable; upload per Bid Document and ATC specifications.

What is the delivery location and installation scope for this AV project?

Delivery and installation must occur at Wing-4, West Block-II, R.K Puram, Sector-1, New Delhi 110066, with commissioning as per scope; on-site setup should align with conference room requirements and any OEM guidelines.

What is the estimated contract value and EMD for the Delhi AV tender?

The estimated contract value is ₹3,000,000; the earnest money deposit is ₹100,000. Ensure payment terms and EMD submission align with bid conditions and certificate uploads as required.

Which certificates are mandatory for the AV and furniture bid in Delhi?

Mandatory certificates include GST, PAN, experience proofs, and financial statements; additional certificates will be specified in the ATC and Corrigendum; uploading all requested documents is critical to avoid rejection.

How will installation and commissioning be judged in this tender?

Judgment will consider successful on-site delivery, installation quality, system integration, furniture fit, and compliance with ATC; bidders should demonstrate capability with prior similar deployments and provide commissioning evidence in the technical bid.

What is the role of OEM authorizations in this Delhi AV bid?

If applicable, provide OEM authorization to demonstrate supply reliability for AV components and furniture; include authorization letters in the technical bid to satisfy eligibility and ensure warranty support from the OEM.