GEM

Indian Army Piston Ring Set and Engine Parts Tender 2025 (IS OOT) Department Of Military Affairs, Rajasthan/India

Bid Publish Date

23-Nov-2025, 9:22 am

Bid End Date

03-Dec-2025, 10:00 am

Location

KARGIL , JAMMU AND KASHMIR

Progress

Issue23-Nov-2025, 9:22 am
AwardPending
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Quantity

66

Category

Piston Ring Set

Bid Type

Two Packet Bid

Key Highlights

  • • Rigorous sample approval process requiring advance samples within 5 days of award
  • • Option clause allowing ±25% quantity variation at contracted rates
  • • Dual inspection regime: pre-dispatch and post-receipt inspections via nominated agency
  • • Scope strictly limited to supply of goods; no service elements
  • • Delivery period adjustments based on formula linked to quantity changes

Categories 22

SOLID ROCKET MOTORS AIR CYLINDERS TUBE RUBBER GASKET FLEXIBLE PIPE COMPRESSED AIR NOZZLE AIR COOLED ENGINE ENGINE SEALING RING FILTER RETAINERS FUEL FILTERS GENERATOR SPARE AIR GENERATOR RING DISTILLATION HYDRAULIC CYLINDER PNEUMATIC BLASTING MACHINE PUMP REPAIR KITS GASKETS AND SEALS ENGINE PARTS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for the supply of automotive engine components including Piston Ring Set, Packing Kit, Cyl Head Gasket, Nozzle, Push Rod, Push Tube Oil Seal, Overflow Pipe, Air Filter, Oil Filter, Fuel Filter, Rocker Arm, Fuel Pipe, Single element Pump, and 19x19 Fuel Flexible Pipe. The scope is limited to the supply of goods with an estimated value not disclosed. It features a 25% quantity option at contracted rates and a structured inspection regime with pre-dispatch and post-receipt checks. An advance sample approval process is mandated within 5 days of award, with modifications notified within 5 days.

Key differentiators include the option clause enabling quantity increases during the contract, a defined delivery timeline structure, and a dual inspection model to ensure conformance before acceptance. The tender targets suppliers capable of meeting military-grade automotive component requirements and adhering to the buyer’s sample approval workflow.

Technical Specifications & Requirements

  • Product/service names: Piston Ring Set, Packing Kit, Cyl Head Gasket, Nozzle, Push Rod, Push Tube Oil Seal, Over Flow Pipe, Air Filter, Oil Filter, Fuel Filter, Rocker Arm, Fuel Pipe, Single element Pump, Fuel Flexible Pipe 19x19
  • Quantity/Scope: 14 items listed under BOQ; scope states “Only supply of Goods”
  • Inspection: Pre-dispatch at seller premises; Post-receipt at consignee site; nominated inspection agency by buyer
  • Samples: Advance sample approval required within 5 days of award; modifications within 5 days; bulk supply to follow approved sample; non-conforming samples may trigger termination or re-sampling
  • Delivery/Contract terms: Option to increase/decrease quantity up to 25%; delivery period adjustments based on formula with minimum 30 days
  • Special clauses: Acceptance based on sample conformity; LD/no LD adjustments linked to sample approval timelines

Terms, Conditions & Eligibility

  • Scope of supply: Only supply of goods with all cost components included in Bid price
  • Inspection regime: Pre-dispatch and Post-receipt inspections via nominated agency
  • Sample clause: Required advance sample approval before bulk manufacturing; failure to approve may lead to contract termination; supplier bears costs if bulk production commences prior to approval
  • Key compliance: Adherence to contract specs and delivery timelines; option-based quantity adjustments within 25% during/after award

Key Specifications

  • Piston Ring Set

  • Packing Kit

  • Cyl Head Gasket

  • Nozzle

  • Push Rod

  • Push Tube Oil Seal

  • Over Flow Pipe

  • Air Filter

  • Oil Filter

  • Fuel Filter

  • Rocker Arm

  • Fuel Pipe

  • Single element Pump

  • Fuel Flexible Pipe 19x19

Terms & Conditions

  • EMD amount not disclosed in available tender data; ensure bid readiness per terms

  • Advance sample approval required within 5 days of award; supply per approved sample

  • Quantity may be increased/decreased by 25% during contract at contracted rates

Important Clauses

Payment Terms

Scope of supply states bid price must include all cost components; no service charges beyond goods supply specified

Delivery Schedule

Delivery period adjustments are governed by the option clause; minimum extension of 30 days when increasing quantity

Penalties/Liquidated Damages

Not explicitly stated; potential for contract termination if advance sample deviates substantially or if timely approval is not met

Bidder Eligibility

  • Experience in supplying automotive engine components to government or defense bodies

  • Financial capacity to supply 14 listed items as a bundled order

  • Compliance with IS/defense procurement, OEM authorizations if applicable

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GEM

Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Piston Ring Set 3.5 KVA 4 nos wkspoffr_i@852 15
2 Packing Kit 3.5 KVA 4 nos wkspoffr_i@852 15
3 Cyl Head Gasket 3.5 KVA 4 nos wkspoffr_i@852 15
4 Nozzle 3.5 KVA 4 nos wkspoffr_i@852 15
5 Push Rod 3.5 KVA 4 nos wkspoffr_i@852 15
6 Push Tube Oil Seal 3.5 KVA 4 nos wkspoffr_i@852 15
7 Over Flow Pipe 3.5 KVA 2 nos wkspoffr_i@852 15
8 Air Filter 3.5 KVA 11 nos wkspoffr_i@852 15
9 Oil Filter 3.5 KVA 4 nos wkspoffr_i@852 15
10 Fuel Filter 3.5 KVA 11 nos wkspoffr_i@852 15
11 Rocker Arm 3.5 KVA 2 nos wkspoffr_i@852 15
12 Fuel Pipe 3.5 KVA 4 nos wkspoffr_i@852 15
13 Single element Pump 3.5 KVA 4 nos wkspoffr_i@852 15
14 Fuel Flexible Pipe 19x19 3.5 KVA 4 nos wkspoffr_i@852 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for prior supply of automotive engine components

4

Financial statements or solvency proof

5

EMD/Security deposit documents (as applicable per contract terms)

6

Technical bid documents and compliance certificates

7

OEM authorizations (if bidding as an authorized distributor)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for the Indian Army piston ring and engine parts tender 2025?

Bidders must submit all required documents (GST, PAN, experience certificates, financials, EMD) and comply with the advance sample approval within 5 days of award. The bid price should cover all costs, with delivery terms including the 25% quantity variation option. Follow pre-dispatch and post-receipt inspections by the nominated agency.

What documents are required for Army engine parts procurement bid 2025?

Submit GST registration, PAN, experience certificates for similar supply, financial statements, EMD or security deposit, technical compliance certificates, and OEM authorizations if bidding as distributor. Ensure technical bid aligns with the 14 listed components: piston ring set to fuel pipe 19x19.

What are the delivery terms and quantity variation rules for this tender?

Delivery terms allow a ±25% quantity variation at contracted rates. The extended delivery time uses a formula: (increased quantity/original quantity) × original delivery period, with a minimum of 30 days. If the original period is under 30 days, extension equals the original period.

What are the inspection requirements for this Army parts supply tender?

Inspection is mandated both pre-dispatch at the seller’s premises and post-receipt at the consignee site. A nominated inspection agency will conduct checks. If the advance sample is delayed or deviates, bulk supply may be adjusted or terminated per contract terms.

Which items are included in the BOQ for the Army engine components tender?

The BOQ lists 14 items covering piston ring set, packing kit, cylinder head gasket, nozzle, push rod, push tube oil seal, overflow pipe, air filter, oil filter, fuel filter, rocker arm, fuel pipe, single element pump, and 19x19 fuel flexible pipe.

When is advance sample approval required for this supply contract?

Advance samples must be submitted within 5 days of award. The buyer will approve or specify modifications within 5 days of receiving the sample. Bulk manufacturing proceeds only after approval; delays shift delivery timelines without LD, as per terms.

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