GEM

Food Corporation Of India Keyboards and Mouse Combo Tender 2025 HP/Dell Pack - Government Procurement

Bid Publish Date

22-Nov-2025, 11:45 am

Bid End Date

02-Dec-2025, 12:00 pm

Bid Opening Date

02-Dec-2025, 12:30 pm

Location

SANGRUR , PUNJAB

Progress

Issue22-Nov-2025, 11:45 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

10

Bid Type

Two Packet Bid

Categories 1

MUSICAL INSTRUMENTS AND PARTS

Tender Overview

Food Corporation Of India (FCI) invites bids for a Keyboards and Mouse Combo (V2) – Q2 package, with a specific requirement for HP or Dell combo packs. The procurement focuses on a complete keyboard-mouse solution, detailing connectivity, key switch type, backlight, language layout, and OS compatibility. The contract includes a flexible quantity clause allowing up to 25% variation and a defined delivery framework linked to the original order timeline. The ATC mandates HP/Dell packs only, shaping the bidding strategy and supplier selection. This opportunity targets suppliers capable of meeting on-site warranty expectations and standardized product compliance within a government procurement context.

Technical Specifications & Requirements

  • Product category: Keyboards and Mouse Combo (V2) (Q2); no dedicated BOQ items available.
  • Mandatory HP/Dell combo pack requirement (ATC).
  • Technical scope hints from tender terms include:
    • Number of Keys in the keyboard; Connectivity Interface for both keyboard and mouse; Key Switch Type for keyboard; Keyboard Backlight; Layout Language; Cable Length for wired variants; Compatible Operating Systems; On Site Warranty in years.
  • No explicit quantities or values provided; expect supplier to propose compliance with stated combo-pack constraint and delivery logic.
  • The option clause governs quantity changes up to 25% during and after contract award, with delivery timing adjusted accordingly and a minimum 30-day extension logic. Bidders should prepare for variable volumes and extended delivery windows.

Terms, Conditions & Eligibility

  • EMD/Security deposit details not specified in data; bidders must review T&C for exact amount and mode (DD/online) per government norms.
  • Delivery terms: delivery period linked to last date of original delivery order; potential extension based on option clause with a minimum 30 days, proportional to quantity changes.
  • Payment terms: not explicitly stated; align bids with standard government procurement practice (milestone-based or post-delivery payment) and verify in T&C.
  • Documents required: GST registration, PAN, experience certificates, financial statements, EMD submission, OEM authorizations for HP or Dell, and technical compliance certificates where applicable.
  • Warranty/AMC expectations include on-site warranty tenure (in years) specified in product requirements.
  • Unique ATC condition restricts to HP or Dell combo packs only; bidders must confirm product authenticity and OEM authorization.

Key Specifications

    • Product category: Keyboards and Mouse Combo (V2) (Q2)
    • Mandatory combo-pack requirement: HP or Dell only
    • Connectivity: USB/Wireless interfaces (as applicable) for keyboard and mouse
    • Keyboard: Number of keys, key switch type, backlight capability
    • Layout: Keyboard layout language specification
    • Cable: Cable length for wired variants
    • OS compatibility: Supported operating systems (e.g., Windows, Linux, etc.)
    • Warranty: On-site warranty duration (in years)

Terms & Conditions

  • Option clause allows quantity variation up to 25% during and after contract with pro-rated delivery extensions

  • Only HP or Dell combo packs are acceptable per ATC; OEM authorization required

  • Delivery schedule ties to the last date of original order with minimum 30-day extension when required

  • EMD and payment terms to be clarified in T&C; bidders must submit standard GST/PAN/financials and technical bids

  • Warranty and service levels must be documented for on-site coverage

Important Clauses

Payment Terms

Payment terms are not explicitly stated; bidders must comply with government standard terms and confirm milestones in bid submission, along with applicable EMD and security deposits.

Delivery Schedule

Delivery shall commence from the last date of the original delivery order; extended delivery time is calculated as (increased quantity ÷ original quantity) × original period, minimum 30 days.

Penalties/Liquidated Damages

Penalty details not specified; bidders should anticipate standard LD%, time-based penalties, and performance bonds per tender norms.

Bidder Eligibility

  • Proven experience supplying keyboards and mice to government or large public-sector buyers

  • Valid GST registration and PAN

  • OEM authorization from HP or Dell for combo-pack procurement

  • Financial capacity to handle variable volumes up to 25% quantity variation

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Store Wired Keyboard + Wired Mouse
Generic Number of Keys in Keyboard 102, 104, 105, 107 Or higher
Generic Connectivity Interface (for both Keyboard and Mouse) USB Type-A
Generic Key Switch Type (in Keyboard) Non-Mechanical
Generic Keyboard Backlight Illumination None
Generic Keyboard Layout Language English (QWERTY)
Generic Features Caps Lock Indicator, Num Lock Indicator
Generic Cable Length (for Wired) 1.1 to 1.3 Meter, 1.31 to 1.5 Meter, 1.51 to 1.8 Meter Or higher
Generic Compatible Operating Systems Windows
Certification and Warranty On Site Warranty (in Year) 1, 3 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates demonstrating prior supply of keyboards and mice to govt or large-scale buyers

4

Financial statements (last 3 years) or turnover proof

5

EMD submission proof

6

Technical bid documents illustrating HP/Dell combo pack compliance

7

OEM authorization from HP or Dell (authorised distributor/partner)

8

On-site warranty terms and service capability documentation

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for the keyboards and mouse combo tender in India 2025 with HP or Dell packs?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD, and OEM authorizations for HP/Dell. Ensure HP/Dell combo-pack compliance and warranty provisions, and align with the 25% quantity variation option. Delivery terms are linked to the original order date with potential extensions.

What documents are required for the HP/Dell keyboard mouse tender submission?

Required documents include GST registration certificate, PAN card, company financial statements for the last three years, experience certificates, EMD proof, OEM authorization from HP or Dell, technical bid detailing combo-pack specs, and on-site warranty commitment with service capability evidence.

What is the delivery extension rule for quantity variation in this tender?

Delivery extensions are calculated as (increased quantity ÷ original quantity) × original delivery period, with a mandatory minimum of 30 days. The purchaser may extend this period up to the total original delivery duration during the option clause.

Which brand pack is accepted for this procurement in India?

Only HP or Dell combo packs are accepted per the ATC. Vendors must provide OEM-authorized documentation proving eligibility to supply these specific brands in government procurements.

What warranty coverage is expected for keyboard and mouse bundles?

On-site warranty duration must be specified in the product requirements and supported by service capabilities. Bidders should provide clear warranty terms, response times, and service centers within the candidate regions.

How to prove technical compliance for keyboard and mouse specs in this bid?

Submit a technical bid detailing connectivity interfaces, key switch type, backlight, layout language, cable length, OS compatibility, and proof of HP/Dell combo-pack certification to demonstrate compliance with stated requirements.

What is the procurement organization and location for this tender?

The procurement is conducted by Food Corporation Of India (FCI), under the Department of Food And Public Distribution. The tender focuses on government supply of keyboard and mouse bundles with HP/Dell branding for Indian government needs.

What are the key eligibility criteria for participating bidders?

Eligibility includes demonstrated government procurement experience, valid GST/PAN, financial ability to handle volume changes up to 25%, and OEM authorization for HP or Dell. Bidders must also ensure HP/Dell combo-pack compliance and warranty capabilities.