GEM

Mahanadi Coalfields Limited Testing Service Tender for On-Board Electrical Equipment – 2025

Bid Publish Date

22-Nov-2025, 11:51 am

Bid End Date

02-Dec-2025, 2:00 pm

Bid Opening Date

02-Dec-2025, 2:30 pm

EMD

₹6,900

Value

₹5,49,676

Location

ANGUL , ODISHA

Progress

Issue22-Nov-2025, 11:51 am
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • MSE purchase preference eligibility and matching clause within policy margins
  • • Dedicated toll-free service/support channel required from bidders/OEM
  • • 25% contract quantity/duration adjustment allowed; post-issue adjustability
  • • Joint liability of supplier and sub-contractor for contract performance
  • • No BOQ specificity; ATC and BOQ referenced for scope
  • • EMD amount clearly defined: ₹6,900
  • • IS/ISO/compliance standards not specified in data; emphasis on certificate submission
  • • Bidder must upload all certificates/documents sought in ATC/Corrections

Categories 2

EQUIPMENT ELECTRICAL

Tender Overview

Organization: Mahanadi Coalfields Limited (Coal India Limited) | Product/Service: Testing service for on-board/commissioned electrical equipment/instrument related to plant operations. Estimated value: ₹549,676.00; EMD: ₹6,900. Location: not specified in the data; procurement category relates to electrical testing services for plant equipment. Scope covers ATC/BOQ-referenced items and bid-specific ATC. The tender includes price variation options and service-level compliance, with a focus on supplier stability and service support readiness. Notable differentiator: explicit MSE purchase preference and mandatory dedicated service support channel. Unique terms relate to withdrawal/adjustment of contract quantity up to 25% and excess settlement of invoice components.

Technical Specifications & Requirements

  • Service category: Testing for on-board/commissioned electrical equipment and instruments used in plant operations.
  • Billing/variations: Option Clause allows contract quantity or duration adjustments up to 25%; excess settlement permits billing for additional charges up to a defined percentage; mandatory supporting documents required for such charges.
  • Contract risk & liability: Seller remains jointly and severally liable with assignee/sub-contractor; non-assignable without prior written consent.
  • Purchase preference: MSEs eligible for purchase preference per policy; provisions for matching L-1 with 15% margin within policy terms.
  • Service & support: Dedicated toll-free service number required by bidder/OEM.
  • Certificates: Upload of required certificates or bid documents; non-submission may lead to rejection.
  • Other terms: Service provider must demonstrate capability to deliver and support; no BOQ items available in the data.

Terms, Conditions & Eligibility

  • EMD: ₹6,900 (payable as per bid terms).
  • Payment terms: Not explicitly stated; suppliers should expect standard government procurement payment processes.
  • Delivery/Performance: No explicit delivery timeline in the provided data; ATC/BOQ references govern scope.
  • MSE preference: Eligible micro/small enterprises may gain purchase preference if they are manufacturers or service providers; price matching within policy margins allowed.
  • Service support: Must provide a dedicated toll-free number for after-sales support.
  • Documentation: Submission of all required certificates and documents as per ATC, terms, and corrigenda; non-compliance risks rejection.
  • Liability: Vendor remains liable with sub-contractors; no direct assignment without consent.
  • Other: Option to modify contract duration/quantity by up to 25% pre- and post-issue; excess settlement rules apply for added charges.

Key Specifications

  • Testing service for on-board/commissioned electrical equipment

  • Estimated value: ₹549,676.00

  • EMD: ₹6,900

  • Option Clause: qty/duration up to 25%

  • Excess settlement for additional charges with documentary support

  • Dedicated service support channel required

  • MSE purchase preference eligibility criteria applicable

Terms & Conditions

  • EMD of ₹6,900 to accompany bid submission

  • Option to adjust contract quantity/duration up to 25%

  • MSE purchase preference with price-matching within policy margin

  • Dedicated toll-free service support required

Important Clauses

Payment Terms

Not explicitly detailed; bidders should anticipate standard government payment terms; ensure EMD is valid and documents submitted as per ATC

Delivery Schedule

No explicit timeline provided; scope governed by ATC/BOQ references in the bid documents

Penalties/Liquidated Damages

Not specified in data; implied through standard procurement terms and performance obligations

Bidder Eligibility

  • Must be eligible for MSE purchase preference per policy

  • Manufacturer or service provider for offered services (per policy)

  • Submit all required certificates and documents as per ATC/Corrigendum

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates demonstrating relevant testing services

4

Financial statements (as applicable)

5

EMD payment proof (₹6,900)

6

Technical bid documents and compliance certificates

7

OEM authorizations (if required by ATC)

8

Any bid-specific certificates referenced in ATC/Corrigendum

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for testing service tender in Odisha for electrical equipment?

Bidders should submit all required certificates, EMD ₹6,900, GST and PAN, along with technical bid and OEM authorizations if applicable. Ensure compliance with ATC, provide service-support details (toll-free number), and confirm MSE eligibility for purchase preference if applicable.

What documents are required for testing service procurement in this tender?

Submit GST certificate, PAN, experience certificates in similar testing services, financial statements, EMD proof, technical bid, and OEM authorizations where specified. Ensure all documents align with ATC and corrigenda to avoid rejection.

What are the key technical requirements for on-board electrical testing?

The tender covers testing of on-board/commissioned electrical equipment per ATC/BOQ. While exact specs are not listed, bidders must demonstrate capability in electrical testing and provide compliance certificates and service support readiness.

What is the EMD amount and its payment terms for this bid?

EMD is ₹6,900. Submit proof with bid as part of bid security. While specific payment terms are not detailed in the data, bidders should anticipate standard government payment cycles following contract award.

How does the 25% option clause affect contract quantities?

The buyer can increase or decrease contract quantity or duration up to 25% at contract issue, and may adjust within that bound post-issue. Bidders must accept revised quantity or duration without penalty.

What is the scope of purchase preference for MSEs in this tender?

MSE purchase preference applies; if L-1 is not an MSE and an MSE quotes within L-1 + 15%, the MSE can match the L-1 price and win 100% of the contract value per policy guidelines.

What service support requirement is mandatory for bidders?

Bidders must provide a dedicated toll-free service/support number for after-sales assistance, ensuring immediate access for maintenance or testing-related inquiries during the contract period.

When will the procurement be released for bidding in this region?

Start and end dates are not provided in the data; interested bidders should monitor official portals for ATC release and corrigenda, ensuring timely submission of all required documents and certificates.