GEM

Indian Air Force Repair and Overhauling Service for Electronic Weighing Systems IS 9281 2025 Tender India

Bid Publish Date

22-Nov-2025, 8:10 am

Bid End Date

29-Nov-2025, 9:00 am

Bid Opening Date

29-Nov-2025, 9:30 am

Location

BAREILLY , UTTAR PRADESH

Progress

Issue22-Nov-2025, 8:10 am
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit IS standard: IS 9281 (Parts I-IV) for electronic weighing systems
  • • Service-based procurement with emphasis on post-sale support and spares
  • • Mandatory local service office in consignee state; toll-free number required
  • • Escalation matrix for service support to ensure rapid fault resolution
  • • Shelf-life requirements: spare parts minimum 2 years; usable shelf life at supply minimum 1 year
  • • No assignment or subcontracting without buyer consent; joint liability remains
  • • Past experience proof accepted in multiple formats (contracts, invoices, execution certificates)

Categories 2

BODYWEIGHT MEASURING SCALE WHEAT FLOUR

Tender Overview

The Indian Air Force invites bids for Repair and Overhauling Service of Electronic Weighing Systems as per IS 9281 (Parts I-IV) and WEIGHING SCALE categories, to be executed at Buyer Premises in India. While the exact quantity is not disclosed, the procurement emphasizes service delivery, ongoing support, and compliance with specified IS standards. The tender specifies minimum shelf life and residual market life requirements to prevent obsolescence, with a strong focus on after-sales service accessibility and OEM-backed support. Unique terms include mandatory service-provider presence within the consignee's state, dedicated toll-free support, and an escalation matrix, ensuring prompt fault resolution. The opportunity targets bidders capable of long-term service commitment and reliable spares availability. A no-assignment/sub-contract policy remains, with joint liability for performance. The absence of a BOQ implies a service-oriented procurement rather than a single equipment purchase.

Technical Specifications & Requirements

  • Product/service: Repair and Overhauling Service for electronic weighing systems and weighing scales as per IS 9281 (Parts I-IV).
  • Standards: IS 9281 (Parts I-IV) referenced; ensure IS-compliant repair work and part replacement.
  • Shelf life: minimum 2 years for spare parts; minimum 1 year usable shelf life available at supply date.
  • Service requirements: office of service provider located in the state of consignee; dedicated toll-free service line; escalation matrix for service support.
  • Experience evidence: document-based proof acceptable (contracts, invoices, execution certificates, or third-party notes).
  • Compliance must align with buyer-added terms and anti-assignment/sub-contract provisions.

Terms, Conditions & Eligibility

  • EMD: Not specified in data; bidders must refer to ATC terms; ensure compliance with standard procurement norms.
  • Financial standing: bidder must not be in liquidation or similar insolvency; provide undertaking.
  • Longevity: spare parts with minimum shelf life; service continuity assured for ongoing operations.
  • Sub-contracting: not allowed without prior written consent; liability remains with the original seller.
  • Service availability: proof of local service office in consignee state and dedicated support numbers;
  • Documentation: bidders must submit required certificates and past experience evidence as per ATC.
  • Warranty/penalties: terms may include penalties for non-performance or delayed service; confirm in ATC.

Key Specifications

  • Repair and Overhauling Service for electronic weighing systems as per IS 9281 (Parts I-IV)

  • Weighing scale repair service including replacement parts

  • IS 9281 compliance for all manufactured/repaired components

  • Shelf life: spare parts ≥ 2 years; supply-date usable shelf life ≥ 1 year

  • Service commitment with dedicated toll-free support and escalation matrix

  • Local service office within the consignee's state; documentary evidence required

Terms & Conditions

  • EMD amount not disclosed; bidders must verify during ATC

  • Delivery/supply terms tied to service commitments rather than equipment transfer

  • Strict non-assignment and non-sub-contracting clause without prior consent

Important Clauses

Payment Terms

Details to be provided in ATC; ensure alignment with standard government terms and any milestone payments

Delivery Schedule

Service delivery timeline tied to maintenance cycles; avoid delays that affect operations

Penalties/Liquidated Damages

Possible LD for non-performance or late service; confirm percentage and cap in ATC

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Minimum shelf-life compliance for spare parts (2 years)

  • Demonstrated past experience via contractual or client documents

  • Presence of local service office in consignee state with toll-free support

  • OEM authorization or service capability aligned with IS 9281 requirements

Past Similar Tenders (Historical Results)

5 found

Repair and Overhauling Service - Electronic Weighing Systems as per IS 9281 (Part I, Part II, Part

Indian Air Force

CHANDIGARH, CHANDIGARH

Posted: 21 July 2025
Closed: 26 July 2025
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Posted: 14 November 2025
Closed: 17 November 2025
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Indian Coast Guard

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Posted: 19 November 2025
Closed: 22 November 2025
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Electronic Weighing Systems as per IS 9281 (Part I, Part II, Part III, Part IV),Electronic Weighing

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Posted: 16 January 2025
Closed: 27 January 2025
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Posted: 18 December 2024
Closed: 30 December 2024
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates or client execution letters

4

Contract copies with invoices or third-party inspection notes

5

Proof of service office in consignee state

6

OEMS authorizations or certificates (if applicable)

7

Self-declaration undertaking on non-liquidation status

8

Any other certificates as per ATC

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the Indian Air Force weighing systems tender in India 2025

Bidders must meet eligibility criteria including non-liquidation status, provide past project proof, and submit GST, PAN, and experience certificates. Ensure IS 9281 service capability, maintain spare parts shelf life of 2 years, and provide local service office proof in consignee state. Follow ATC for submission specifics.

What documents are required for IS 9281 repair service tender in India

Prepare GST certificate, PAN card, experience certificates, client execution letters or contract copies with invoices, proof of local service office, OEM authorizations if applicable, and self-declaration of non-liquidation status. Include any ATC-specified certificates to ensure bid validity.

What are the technical specifications for IS 9281 compliant weighing systems

Tender requires repair and overhauling service for electronic weighing systems per IS 9281 Parts I-IV. Ensure replacement parts and repairs meet IS 9281 standards, and confirm shelf-life criteria of spare parts (≥2 years) with minimum 1 year usable shelf life at supply date.

When is the service delivery deadline for IAF weighing system tender

Delivery timelines are linked to maintenance schedules and service commitments rather than a bulk equipment delivery. Confirm exact milestones in the ATC and contract order, including response times for fault escalation and first-time fix targets.

What are the payment terms for the IAF weighing system service contract

Payment terms will be outlined in the ATC; look for milestone-based payments, possible advance, and subsequent payments on completion of service milestones, with compliance to 30-60 day payment windows. Ensure invoicing aligns with documented service performance.

What constitutes eligibility for service capability in weighing systems tender

Eligibility includes non-liquidation status, evidence of past projects (contracts, invoices, execution letters), presence of a local service office in the consignee state, and a toll-free support line plus escalation matrix. OEM authorizations strengthen eligibility where applicable.

How to verify IS 9281 compliance for repaired weighing systems

Verify that repaired components conform to IS 9281 Parts I-IV, request test certificates or inspection notes from the client, and obtain OEM alignment letters if required. Confirm that spare parts meet the 2-year shelf-life criterion and 1-year usable life at supply.

What are the escalation procedures for service issues in this tender

An escalation matrix with telephone numbers must be provided by bidders. It should include level-by-level contacts, response times, and a clear path to escalate unresolved faults promptly, ensuring minimal downtime for weighing systems at buyer premises.