GEM

Indian Army Energy Audit Service Tender AFS Phalodi Rajasthan 2025 LMS - EM Installations Energy Audit

Bid Publish Date

22-Nov-2025, 3:00 pm

Bid End Date

03-Dec-2025, 3:00 pm

Bid Opening Date

03-Dec-2025, 3:30 pm

Location

JODHPUR , RAJASTHAN

Progress

Issue22-Nov-2025, 3:00 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 4

CA FIRM ACCOUNTANT FIRM ENERGY AUDIT ENERGY EFFICIENCY PROJECT

Tender Overview

The Indian Army (Department of Military Affairs) invites bids for an Energy Audit Service (Lumpsum Based) covering Energy audit of EM installations at AFS Phalodi. Scope is defined as a lump-sum engagement for energy auditing, with the work location at AFS Phalodi. The tender emphasizes execution strictly as per the Draft Costed Schedule and requires bidders to adhere to ATC clauses. Since BOQ items are not listed, the emphasis rests on delivering a comprehensive energy audit and associated reporting within the given framework. The opportunity involves selecting a qualified service provider capable of delivering an end-to-end energy audit, with clear compliance to the specified schedule and quality expectations. Unique aspects include the mandate to operate an office of the service provider within the consignee’s state, and the evaluation of past project experience via contract copies, client attestations, or equivalent documents.

Technical Specifications & Requirements

  • Service category: Energy Audit Service (Lumpsum Based) for EM installations at AFS Phalodi
  • Location: AFS Phalodi, (Rajasthan region implied by site) and required presence of service provider office within the consignee state
  • Deliverables: Energy audit report, analysis, and cost-saving recommendations (precise deliverables not enumerated in BOQ)
  • Experience proof: Acceptable documents include contract copies with invoices and self-certification, execution certificates from clients, or equivalent third-party notes
  • Compliance: Work to be executed as per the mandatory requirement: “execute the work strictly as per the Draft Costed Schedule”
  • Contract flexibility: Quantity or duration adjustments allowed up to 25% at contract issue and post-issue
  • Compliance office: Service provider must demonstrate an office in the consignee’s state

Terms, Conditions & Eligibility

  • EMD details: Not specified in the tender data; bidders should prepare standard EMD submission as per the government tender norms
  • Delivery timeline: Not explicitly stated; bidders should assume project-based schedule per the Draft Costed Schedule
  • Documentation: GST registration, PAN, past project experience proofs, financial statements, and applicable certificates
  • ATC clause: Mandatory adherence to the Draft Costed Schedule; non-compliance may lead to bid rejection
  • Warranty/Support: Not specified; bidders should confirm post-audit support expectations during bid clarification
  • Qualification: Past project experience evidenced through contract/invoice copies or client execution certificates

Key Specifications

  • Energy Audit Service for EM installations

  • Lumpsum contract basis

  • Location: AFS Phalodi

  • Office of service provider required in consignee state

  • Evaluation documents: contract copies with invoices or client execution certificates

  • Adherence to the Draft Costed Schedule is mandatory

  • Contract quantity/duration adjustments up to 25%

Terms & Conditions

  • Draft Costed Schedule must be strictly followed

  • Bidder must have an office in the consignee state

  • Past experience evidenced by contract/invoice copies or client certificates

  • Quantity/duration can vary by up to 25% at contract issue

  • EMD not specified in data; bidders should align with standard norms

Important Clauses

Payment Terms

Not specified in tender data; bidders should seek clarity during bid submission and rely on standard government payment terms

Delivery Schedule

Not explicitly defined; bidders must align with the Draft Costed Schedule and project milestones

Penalties/Liquidated Damages

Not stated; bidders should verify LD terms during bid clarification and incorporate in project plan

Bidder Eligibility

  • Proven experience in delivering energy audit services for electrical installations

  • Ability to establish an office in the consignee state

  • Financial capacity evidenced by recent financial statements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Past project experience proofs (contract copies with invoices and bidder self-certification, or client execution certificates)

4

Financial statements or annual reports demonstrating financial capability

5

EMD submission documents as per tender norms

6

Technical bid documents and any OEM authorizations if applicable

7

Office evidence located in the consignee state (address proof, utility bill, registration)

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for energy audit tender in Phalodi with Indian Army?

To bid for the energy audit tender in Phalodi, ensure you submit GST and PAN, provide past energy audit experience with contract copies or client certificates, and attach financial statements. Prepare the Draft Costed Schedule and confirm your service eligibility by showing office presence in the consignee state.

What documents are required for Indian Army energy audit procurement in Rajasthan?

Required documents include GST certificate, PAN card, past project experience proofs (contracts and invoices or client certificates), financial statements, EMD submission, technical bid, OEM authorizations if applicable, and proof of office in the consignee state.

What are the delivery expectations for EM installation energy audits?

Delivery expectations align with the Draft Costed Schedule; bidders must adhere to schedule milestones and complete the energy audit report and recommendations within the agreed timeframe, with potential quantity/duration adjustments up to 25% as per contract terms.

What is the EMD requirement for this energy audit tender?

The tender data did not specify an EMD amount; bidders should reference standard GEM EMD norms and confirm exact value during bid clarification, preparing a payment mode compliant with online or DD methods as applicable.

What past experience proves eligibility for the energy audit contract?

Eligibility can be proven by a contract copy with invoices and bidder self-certification, an execution certificate from the client with contract value, or other documents like Third Party Inspection notes, demonstrating successful audit work in similar settings.

Are there prerequisites for office location to bid in Phalodi?

Yes, bidders must establish an office in the consignee state; provide documentary evidence such as registration, address proof, and utility bills to satisfy the eligibility criterion.

What should be included in the energy audit report for EM installations?

The report should include current energy consumption data, anomaly identification, recommended energy-saving measures, cost-benefit analysis, and compliance with the project’s Draft Costed Schedule; ensure clarity for government evaluators and technical reviewers.

How to verify compliance with the Draft Costed Schedule for this tender?

Review the schedule requirements within the tender documents, align milestones with the audit scope, and include detailed work plans, timelines, and deliverables; non-compliance may result in bid rejection per ATC clause.