GEM

Indian Army Repair & Maintenance Tender for Office Space & Vehicle Services in Uttar Pradesh 2025

Bid Publish Date

24-Nov-2025, 2:50 pm

Bid End Date

04-Dec-2025, 3:00 pm

Value

₹29,400

Location

GORAKHPUR , UTTAR PRADESH

Progress

Issue24-Nov-2025, 2:50 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

WATER LEVEL RECORDER

Tender Overview

The Government of India’s Indian Army, Department Of Military Affairs, invites bids for repair, maintenance and installation services related to office space, vehicles and associated systems. Estimated value is ₹29,400.00. Work location is the Garrison Engineer (AF) under Military Engineer Services at Air Force Station, Nanda Nagar, Gorakhpur, Uttar Pradesh 273008. Bids must meet registration prerequisites with HQ CWE (AF) Prayagraj or MES and include OEM authorization if applicable. A 25% quantity/duration flexibility is allowed before contract issuance, and post-award changes may not exceed 25%. Unique shelf-life requirement ensures supplied parts must have minimum 3 months usable life at supply. This tender emphasizes timely delivery, installation and commissioning where covered in scope, with strict compliance to document submissions and financial integrity. Unique aspects include mandatory supplier empanelment and end-of-life confirmation to avoid obsolete products.

Technical Specifications & Requirements

  • No formal BOQ items or stated technical specs are provided in the tender data.
  • Address for delivery/installation: GARRISON ENGINEER (AF), MILITARY ENGINEER SERVICES, AIRFORCE STATION, NANDA NAGAR GORAKHPUR, UP 273008.
  • Mandatory documents focus on corporate legitimacy and financial health: GST Registration, ITR (FY 2022-23 to 2024-25), PAN, Aadhaar, Audited financials.
  • Shelf life requirement: minimum 3 months usable life at the date of supply.
  • Manufacturer Authorization/ OEM authorization required when bidding via Authorized Distributors.
  • Registration/Empanelment with HQ CWE (AF) Prayagraj or Higher AUTH in MES is a prerequisite.
  • Delivery and installation scope may be location-bound and governed by ATC terms.

Terms, Conditions & Eligibility

  • 25% variation in contract quantity or duration is permissible before award; post-award, changes capped at 25%.
  • Bidders must be financially solvent (no liquidation or bankruptcy) and submit an undertaking.
  • Bidders should avoid obsolescent products (min 3-year residual market life).
  • Bid submission requires Manufacturer Authorization where applicable.
  • Mandatory registration with CWE (AF) Prayagraj or MES prior to bid opening.
  • Documents to upload: GST, ITR for 3 years, PAN, Aadhaar, audited financials; single PDF file for all documents.
  • Actual EMD and exact delivery timeline are not specified in the provided data; rely on ATC during tender issuance.

Key Specifications

  • Product category: Repair, Maintenance and Installation of Plant/Systems/Equipments (Version 2) – Office Space; Vehicles.

  • Estimated value: ₹29,400.00.

  • Shelf life: minimum 3 months usable shelf life at the date of supply.

  • Delivery/installation address: GARRISON ENGINEER (AF), MILITARY ENGINEERS SERVICES, AIRFORCE STATION, NANDA NAGAR, GORAKHPUR, UP 273008.

  • OEM authorization: required when bidding through authorised distributors; include full vendor details.

  • Registration: mandatory with HQ CWE (AF) PRAYAGRAJ or higher AUTH in MES before bid opening.

  • Documents: GST Certificate, ITRs for 2022-23 to 2024-25, PAN, Aadhaar, audited financials.

Terms & Conditions

  • EMD amount not specified; ensure upfront clarification during bid issue.

  • Contract quantity/duration adjustments allowed up to 25% pre-award and post-award.

  • Delivery and commissioning must occur at the Gorakhpur MES address as specified.

  • Register with CWE (AF) Prayagraj or MES; OEM authorization required for distributors.

  • Shelf life minimum of 3 months for supplied parts; avoid end-of-life products.

Important Clauses

Payment Terms

No explicit payment terms stated; refer to ATC for final terms and possible milestone payments post-delivery.

Delivery Schedule

Delivery must be to Garrison Engineer (AF) Gorakhpur; exact timelines to be confirmed in the award document.

Penalties/Liquidated Damages

LD/penalties, if any, will be specified in the award or ATC; bidders should anticipate standard MES terms.

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking.

  • Not declared end-of-life by OEM before residual market life of 3+ years.

  • Registered/empanelled with HQ CWE (AF) Prayagraj or MES prior to bid opening.

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Required Documents

1

Experience Criteria

2

Bidder Turnover

3

Certificate (Requested in ATC)

4

OEM Authorization Certificate

5

Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

6

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the Indian Army repair tender in Gorakhpur UP 2025?

To bid, ensure registration with HQ CWE (AF) Prayagraj or MES before bid opening, obtain OEM authorization if using distributors, and upload GST, ITR (3 years), PAN, Aadhaar, and audited financials as a single PDF. Confirm shelf life and non-obsolescence of offered items.

What documents are required for Indian Army service tender in UP?

Submit GST Registration, ITR for 2022-23 to 2024-25, PAN, Aadhaar, and audited financials. Include OEM authorization if bidding via distributors and proof of CWE/MES empanelment. All documents must be in a single PDF before award.

What is the delivery address for installation under this tender?

Delivery and installation must occur at GARRISON ENGINEER (AF), MILITARY ENGINEER SERVICES, AIRFORCE STATION, NANDA NAGAR, GORAKHPUR, UP 273008. Timelines to be detailed in the award; ensure access and site readiness.

What are the shelf-life requirements for supplied parts?

All products/parts must have a minimum usable shelf life of 3 months at the date of supply, ensuring adequate serviceability during installation and post-delivery support.

What is required for Manufacturer Authorization in this bid?

Distributors must furnish an OEM authorization with full name, designation, address, email, and phone number, confirming product availability and service support per OEM guidelines.

What are the quantity/duration variation rules for this contract?

Contract quantity or duration can be increased up to 25% at bid issue; after award, increases remain restricted to 25%. Bidders must accept revised quantities/durations if issued.

Which registrations are mandatory before bid opening for MES work?

Bidders must be registered/empanelled with HQ CWE (AF) Prayagraj or higher AUTH in MES prior to bid opening; unregistered bidders will be disqualified.

Are there explicit IS/standards mentioned in the tender terms?

No explicit standards are listed in the provided data; bidders should verify ATC for any future standard references, while ensuring non-obsolescence and OEM compliance.