GEM

Mahanadi Coalfields Limited Odisha Portable Cylinder & Accessories Tender 2025 - 1 Year Warranty, OEM Terms

Bid Publish Date

21-Nov-2025, 5:25 pm

Bid End Date

08-Dec-2025, 8:00 pm

Bid Opening Date

08-Dec-2025, 8:30 pm

Value

₹3,90,420

Progress

Issue21-Nov-2025, 5:25 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

302

Category

CONTROL UNIT ASSY

Bid Type

Two Packet Bid

Categories 17

VALVE PARTS AND ACCESSORIES SOLID ROCKET MOTORS AIR CYLINDERS SENSOR CABLE CABIN NOZZLE SENSOR ELBOW BRAIDED HOSE FILTER RETAINERS ALTERNATING PRESSURE SYSTEMS COUPLER RESISTOR CABLE BRACKET BUSH BLASTING MACHINE

Tender Overview

Mahanadi Coalfields Limited (MCL), a Coal India Ltd subsidiary, invites bids for the supply of portable cylinder and assorted hardware including nozzles, conical nozzles, couplers, elbows, decals, hose assemblies, cable assemblies, mounting brackets, and related components. Estimated value is ₹390,420.24 with a pure supply scope (no installation). The tender emphasizes a 25% quantity variation during and after contract formation, at contracted rates, and a minimum delivery extension rule with a calculated extra time formula. The vendor must provide OEM warranty certificates and establish after-sales support in INDIA, including service centers near consignee locations. This is a parts-and-fitment bundle targeting supply of 43 line items across mechanical assemblies and accessories, with payment and delivery terms aligned to standard supply contracts. The procurement is conducted under buyer-added terms that allow flexible quantity adjustments and a defined warranty window. This tender targets suppliers of mechanical fittings and N2 cylinder assemblies capable of nationwide delivery to consignee sites.

Technical Specifications & Requirements

  • Scope: Supply-only package for 43 line items including N2 cylinder assembly 12 point 5KG, DCP cylinder mounting brackets 12 point 5KG, various hose assemblies (800 mm, 1800 mm, 2000 mm), pipe fittings, brackets, decals, bolts and nuts, and sensor/cable assemblies.
  • Warranty: 1 year from final acceptance or after installation, with OEM warranty certificates required at delivery; after-sales service presence nationwide with listed service centers.
  • Delivery/Option Clause: Option to increase quantity by up to 25% during contract; extension rules based on calculated time with a minimum of 30 days.
  • EMD/Payment: EMD submission options include DD in favour of MCL, Banker’s Cheque, or online RTGS/IB; hardcopy to be delivered within 5 days of bid end/open date.
  • Delivery timeline: Delivery period anchored to last date of original delivery order; extension calculations apply per clause.
  • Documentation: Bid must include required certificates and OEM authorizations; incomplete bids liable for rejection.

Terms, Conditions & Eligibility

  • EMD: Available via DD/BC/online RTGS; submit proof alongside bid and deliver hard copy within 5 days.
  • Warranty: 1 year warranty; ensure OEM warranty certificates at delivery; establish nationwide after-sales network.
  • Delivery: Option clause permits up to 25% quantity variation; delivery extensions calculated per formula with minimum 30 days.
  • Scope: Supply of Goods only; installation/commissioning not explicitly included.
  • Documentation: Upload certificates sought in Bid Document/ATC; non-submission risks rejection.
  • Serviceability: Provide details of service centers near consignee destinations with bid.
  • Payment Terms: Standard supply contract terms; specifics not listed beyond supply scope and EMD options.

Key Specifications

    • Product names/ categories: portable cylinder components, nozzle conical, couplers (1 by 2 in, 3 by 4), elbows (1 by 2 in), dust caps, teflon bush, nozzle bracket assemblies, horn unit, over ride unit, sensor mounting clip, control unit mounting bracket, N2 cylinder assembly, end-of-line resistor unit, multiple hose assemblies (various lengths), cable assemblies, clamps, bolts & nuts, decals, and related hardware
    • Quantities/volumes: not disclosed in BOQ; total item count shows 43 items
    • Estimated value: ₹390,420.24
    • Delivery/Installation: supply-only; installation not explicitly included
    • Standards/Compliance: not specified in tender data; OEM warranty implied
    • Experience: no explicit years stated; assured by OEM warranty and nationwide after-sales capability
    • Testing/Quality: not specified; must upload certificates if required in Bid Document

Terms & Conditions

  • Quantity variation up to 25% during/after contract with proportional time extension

  • Supply-only scope; installation not guaranteed; OEM warranty required

  • EMD submission via DD/Banker’s Cheque/online RTGS with hardcopy delivery within 5 days

Important Clauses

Delivery Schedule

Delivery period begins from last date of original delivery order; extended time calculated as (increased quantity/original quantity) × original period, minimum 30 days; extensions permissible up to contracted quantity

Payment Terms

Bid price inclusive of all costs; EMD submitted via DD/BC/online; hardcopy to buyer within 5 days; no separate payment milestones detailed in data

Warranty & After-Sales

Warranty for 1 year from acceptance or post-installation; OEM warranty certificates required; seller must have nationwide service centers and provide rectification during warranty

Bidder Eligibility

  • Submit valid GST registration and PAN

  • Provide OEM authorization or proof of supply credentials for all items

  • Demonstrate ability to supply 43-item bundle in Odisha region or nationwide with service support

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Bill of Quantities (BOQ) 43 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 PORTABLE CYLINDER MPN SE53836 2 ea [email protected] 30
2 NOZZLE CONICAL MPN SE53508 8 ea [email protected] 30
3 COUPLER 1 BY 2 IN MPN SE53518 4 ea [email protected] 30
4 3 BY 4 COUPLER MPN SE53570 4 ea [email protected] 30
5 ELBOW 1 BY 2 IN MPN SE535021 12 ea [email protected] 30
6 DUST CAP MPN SE53835 8 ea [email protected] 30
7 TEFLON BUSH MPN SE543351 50 ea [email protected] 30
8 NOZZLE BRACKET ASSY A MPN SE54323 8 ea [email protected] 30
9 HORN UNIT MPN SE57392 2 ea [email protected] 30
10 OVER RIDE UNIT MPN SE54453 2 ea [email protected] 30
11 SENSOR MOUNTING CLIP MPN SE54462 50 ea [email protected] 30
12 CONTROL UNIT MOUNTING BRACKET MPN SE57120 2 ea [email protected] 30
13 N2 CYLINDER ASSLY MPN SE57480 2 ea [email protected] 30
14 CONTROL UNIT ASSY MPN SE57110 2 ea [email protected] 30
15 END OF LINE RESISTOR UNIT MPN SE53799 2 ea [email protected] 30
16 3 BY 4 ELBOW WITH CHECK NUT MPN SE53630 2 ea [email protected] 30
17 PIPE CROSS MTG BRACKET MPN SE54115 2 ea [email protected] 30
18 DISTRIBUTOR 5 WAY MPN SE535121 2 ea [email protected] 30
19 OVER RIDE UNIT BRACKET MPN SE57117 2 ea [email protected] 30
20 DECAL GROUND LEVEL MPN SE544681 2 ea [email protected] 30
21 DECAL CABIN MPN SE54469 2 ea [email protected] 30
22 BOLT M8 X 65 MPN SE53610 8 ea [email protected] 30
23 NUT M6 MPN SE53634 4 ea [email protected] 30
24 M8 NUT MPN SE53611 12 ea [email protected] 30
25 M10 NUT MPN SE53606 16 ea [email protected] 30
26 M6 X 25 BOLT MPN SE53681 4 ea [email protected] 30
27 M10 BY 40 BOLT MPN SE53605 8 ea [email protected] 30
28 M10 X 25 BOLT MPN SE53679 8 ea [email protected] 30
29 M8 X 20 BOLT MPN SE53608 8 ea [email protected] 30
30 M6 SPRING WASHER MPN SE53626 4 ea [email protected] 30
31 SPRING WASHER M8 MPN SE53609 12 ea [email protected] 30
32 M10 SPRING WASHER MPN SE53607 16 ea [email protected] 30
33 HOSE ASSEMBLY L BEND ON ONE END MPN SE5352262 2 ea [email protected] 30
34 1 BY 2 HOSE ASSY 800 MM MPN SE5352212 2 ea [email protected] 30
35 1 BY 2 HOSE ASSY MPN SE535848 2 ea [email protected] 30
36 1 BY 2 HOSE 2000 MM MPN SE535849 2 ea [email protected] 30
37 1 BY 4 ENCH HOSE ASSY 1800MM MPN SE5352234 4 ea [email protected] 30
38 CABLE ASSY MAIN MPN SE57189 2 ea [email protected] 30
39 SENSOR CABLE ASSY 30FT MPN SE53729 2 ea [email protected] 30
40 DCP CYLINDER ASSY 12 point 5KG MPN SE57186 2 ea [email protected] 30
41 DCP CYLINDER MTG BRACKET 12 point 5KG MPN SE57184 2 ea [email protected] 30
42 CYLINDER CLAMP MPN SE57491 4 ea [email protected] 30
43 TAPPED PAD DCP CYL MPN SE57119 8 ea [email protected] 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply contracts

4

Financial statements (as required by bidder eligibility)

5

EMD submission proof (DD/BC or RTGS/online transfer receipt)

6

OEM authorization certificates (if applicable)

7

Technical compliance certificates for supplied goods

8

Proof of service centers / after-sales network in India

9

Any additional certificates sought in Bid Document/ATC

Frequently Asked Questions

How to bid for the portable cylinder tender in Odisha with Mahanadi Coalfields Limited

To bid, bidders must submit GST, PAN, and OEM authorizations, plus EMD via DD/BC or online RTGS. Ensure 1-year OEM warranty is available, and provide service center details nationwide. Include certificates requested in the Bid Document/ATC and supply-only scope confirmation. Delivery must align with last-order date extensions.

What documents are required for MCL supply of portable hardware in 2025

Required documents include GST registration, PAN, experience certificates for similar supply, financial statements, EMD proof (DD/BC/RTGS), OEM authorizations, technical compliance certificates, and service-center details. Ensure upload to bid portal and hardcopy delivery within 5 days of bid end date.

What are the key technical items in the MCL 43-item BOQ supply

Key items include N2 cylinder assembly, DCP cylinder mounting brackets, multiple hose assemblies (800 mm, 1800 mm, 2000 mm), nozzle conical components, decals, bolts/nuts, sensor cables, and control unit brackets. All items are for supply-only, with an estimated bundle value of ₹390,420.24.

What is the warranty requirement for the MCL tender in Odisha

The warranty is 1 year from final acceptance or post-installation, whichever occurs later. OEM warranty certificates must be supplied at delivery, and the contractor must maintain service centers in INDIA to support after-sales service during the warranty period.

How is delivery time extended if quantity increases under the option clause

Delivery time extends by formula: (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend to the original delivery period while exercising the option clause.

What payment terms and EMD options are available for this tender

EMD can be submitted as Demand Draft, Banker’s Cheque, or online RTGS/IB transfer to MCL, with scanned proof uploaded and hardcopy delivered within 5 days. The bid price covers all costs for supply; no milestone payments are detailed in available terms.

Are installation services included in this MCL portable hardware tender

This tender specifies a supply-only scope. Installation, commissioning, and testing, if included, will be defined elsewhere. Bidders should confirm with the bid document and OEM terms and ensure installation responsibilities and after-sales support meet OEM warranty conditions.

What is the estimated contract value and what items are covered

Estimated value is ₹390,420.24. The 43-line-item BOQ covers portable cylinder components, hoses, brackets, decals, clamps, nuts/bolts, sensor cables, and related hardware, all under a single supply contract with option-based quantity adjustments.