GEM

Indian Army Department of Military Affairs Office Furniture & Equipment Tender 2025 ISO 9001 Certified

Bid Publish Date

24-Nov-2025, 7:40 pm

Bid End Date

04-Dec-2025, 8:00 pm

Progress

Issue24-Nov-2025, 7:40 pm
AwardPending
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Quantity

51

Category

Logo with acrylic sheet with led

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • Option clause enabling up to 25% quantity variation during and after contract
  • • GST guidance: bidder to determine and GST reimbursement as per actuals or applicable rates
  • • Past project experience criterion: relevant supply/installation in last 3 financial years
  • • Broad office furniture and equipment scope including sofas, podiums, screens, logos, and engineered wood items
  • • No explicit estimated value or EMD amount disclosed in the data
  • • Delivery period adjustments anchored to original delivery period with minimum 30 days

Categories 22

DISCRETE COMPONENTS PANEL PAPER SHREDDER DESERT COOLER HANGER AUDIO VISUAL INSTRUMENT VIDEO OUTPUT DEVICE AIR BLOWER COMPUTER FURNITURE TROLLEY SOFA PROJECTOR SCREEN HEATER CENTRE TABLE SHREDDER MACHINE BLOWERS OR DRYERS SOFA SET AUDIO VISUAL ACCESSORY PROJECTOR WOODEN BOARD WOODEN PLANK ACRYLIC SHEET

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a broad range of office furniture and related equipment including sofas, desks, panels, display items, and ancillary office hardware. The procurement covers multiple product categories such as Sofa 3 seater, Sofa 2 seater, Sofa 1 seater, Hanger, Panel Heater, Shredder, Air blower, Humidifier for office use, Glass Centre Table, Podium, Screen for projector, Logo with acrylic sheet with LED, photos frame, TV Trolley, Engineered wood Computer Table, and Engineered wood in-out tray. The estimated value and start/end dates are not disclosed. A 25% quantity flex is allowed under the option clause, with extended delivery calculated proportionally and minimum 30 days. The bidding framework requires ISO 9001 certification for bidders or OEMs, and GST compliance guidance is provided by the buyer. Past project experience over the last three financial years must be demonstrated through approved documentation.

Technical Specifications & Requirements

  • Product names/categories aligned to the above list, with potential installation and commissioning scope
  • Documentation must reflect ISO 9001 certification for bidder or OEM
  • No explicit performance specs provided; emphasis on supplier capability for supply, installation/commissioning, and delivery.
  • Past experience criteria require proof from prior contracts in similar office furnishing and equipment within the last 3 financial years
  • GST considerations: bidder to determine GST applicability; reimbursement per actuals or applicable rate as per tender terms
  • Optional quantity extension and delivery calculations follow the formula: ( Increased quantity ÷ Original quantity ) × Original delivery period, minimum 30 days, subject to contract terms

Terms, Conditions & Eligibility

  • EMD amount: not disclosed in the provided data
  • Delivery terms allow a 25% quantity increase or decrease with proportional delivery period adjustments
  • ISO 9001 certification required for bidder or OEM
  • Past project experience: evidence of supply/installation/commissioning of similar products in the last 3 financial years
  • Documentation requirement: ensure submission of all certificates and documents specified in the bid document, ATC, and corrigenda
  • GST guidance provided; actual GST rates may be reimbursed or adjusted as per applicable rates

Key Specifications

  • Product categories include: Sofas (3/2/1 seater), Hanger, Panel Heater, Shredder, Air blower, Humidifier, Glass Centre Table, Podium, Screen for projector, Logo with acrylic LED, Photos frame, TV Trolley, Engineered wood Computer Table, Engineered wood in-out tray

  • Standards: ISO 9001 certification required for bidder or OEM

  • Delivery: option to increase quantity by up to 25%; extended delivery period calculated proportionally with a minimum of 30 days

  • GST: bidder to assess GST; reimbursement as actuals or as per applicable rates, whichever is lower

  • Past experience: proof of supply/installation in similar category products within the preceding 3 financial years

Terms & Conditions

  • EMD amount is not disclosed in the provided information

  • Delivery period can be extended by up to 25% quantity variation with minimum 30 days

  • ISO 9001 certification is mandatory for bidders or OEMs

Important Clauses

Payment Terms

GST determination by bidder; reimbursement as actuals or applicable rate; no fixed GST obligation stated by buyer

Delivery Schedule

Option to increase ordered quantity up to 25% during contract; delivery period recalculated as (Increase/Original) × Original period, minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in provided data; standard tender terms may apply per actual bid document

Bidder Eligibility

  • Must hold ISO 9001 certification for bidder or OEM

  • Past project experience in supply/installation/commissioning of similar office furniture and equipment within last 3 financial years

  • GST registration and compliance, with GST impact determined by bidder

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Bill of Quantities (BOQ) 16 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Sofa 3 seater Solid sheesham teak wood sofa set 3 seater 1 nos hero@345 30
2 Sofa 2 seater Solid sheesham teak wood sofa set 2 seater 1 nos hero@345 30
3 Sofa 1 seater Solid sheesham teak wood sofa set 1 seater 2 nos hero@345 30
4 Hanger Coat Hanger 2 nos hero@345 30
5 Panel Heater Electric panel heater wall mounted 5 nos hero@345 30
6 Shredder Paper Shredder 3 nos hero@345 30
7 Air blower Heating Air blower 2 nos hero@345 30
8 Humidifier for office purpose Humidifier 5 nos hero@345 30
9 Glass Centre Table Centre Table with glass top 1 nos hero@345 30
10 For office purpose Podium Podium 1 nos hero@345 30
11 Screen for projector Projector Screen 1 nos hero@345 30
12 Logo with acrylic sheet with led Logo GE 860 EWS with acrylic sheet with led 1 nos hero@345 30
13 photos frame VIP photos frame 20 nos hero@345 30
14 TV Trolley TV Trolley wooden 1 nos hero@345 30
15 Engineered wood Computer Table Computer Table Engineered wood 2 nos hero@345 30
16 Engineered wood in out tray File in out tray Engineered wood 3 nos hero@345 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates or equivalent proof for past projects in similar categories

4

Financial statements or turnover proof for the last financial year

5

EMD/Security deposit document (if applicable per bid document)

6

Technical bid documents and compliance certificates

7

OEM authorizations or manufacturer-producer certificates (where applicable)

Frequently Asked Questions

How to bid for the Indian Army office furniture tender in 2025

To bid for this tender, ensure your firm holds ISO 9001 certification (or OEM certification for the offered products), prepare past experience proofs from the last 3 financial years, and gather GST documentation. Review the option clause allowing a 25% quantity variation and align delivery schedules accordingly; submit all required documents per bid terms.

What documents are required for army office equipment procurement 2025

Required documents include GST registration, PAN card, experience certificates or client execution proof for similar projects in 3 financial years, financial statements, EMD/ security deposit details, technical bid documents, and OEM authorization if you are not the manufacturer. Ensure compliance with ATC and corrigenda.

What are the technical specifications for ISO 9001 compliant bids in this tender

Technical requirements mandate ISO 9001 certification for bidders or OEMs. Product scope includes sofas, podiums, screens, logo with LED acrylic sheet, TV trolleys, and engineered wood desks and trays. Specific hardware specs are not listed; focus on supplier capability, installation, and compliance with quality standards.

When is the delivery window and quantity variation allowed for this army tender

Delivery can be extended when the bidder exercises the option clause, allowing up to a 25% quantity increase. The additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and may extend to the original delivery period.

What is the GST guidance for this Indian Army procurement 2025

The buyer does not fix GST amounts; bidders determine applicable GST and reimbursement is on actuals or applicable rates, whichever is lower. Ensure GST compliance in your bid submission and reflect the correct tax treatment in the pricing schedule.

What past experience proves eligibility for this army furniture tender 2025

Eligibility requires proof of supply/installation/commissioning of similar office furniture and equipment in the preceding 3 financial years. Acceptable documents include contract copies with invoices and client execution certificates or third-party inspection notes, demonstrating successful completion.

What categories of items are included in this tender for government procurement

The scope spans 16 item categories: Sofas (3/2/1 seater), Hanger, Panel Heater, Shredder, Air blower, Humidifier, Glass Centre Table, Podium, Projector Screen, Logo with LED acrylic sheet, Photos frame, TV Trolley, Engineered wood Computer Table, and engineered wood in/out tray. Suppliers should cover supply, installation, and basic commissioning.

What payment terms are expected for the Indian Army office equipment bid

The tender specifies GST handling by bidders and reconstruction of payment terms via the bid document; no fixed advance or milestone terms are stated publicly. Prepare a pricing schedule that accommodates GST treatment and standard supply-chain payments per contract, aligning with the official tender terms.

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