Indian Army Gear & Mechanical Spare Parts Tender India 2025 – 25% Quantity Option, Turnover & Sample Check

Tender Overview

The procurement involves the Indian Army, Department Of Military Affairs, seeking 11 items under the Gear Flywheel Ring, Brake Hose, SRDG Ball Brg, Bearing Bush, Starter Motor, Ring Retaining, Repair Kit, Fan Belt, Water Pump Alternator Drive Belt, Connecting Hose, Rear Roller Brg category. The bid emphasizes non-obsolescence (minimum 1 year residual market life) and requires bidders to provide samples at least 72 hours before tech bid opening. The BoQ lists 11 items but contains non-disclosed quantities. A key differentiator is the option clause allowing up to a 25% increase/decrease in quantity at contracted rates, with delivery timing adjusted from the last date of the original or extended period. The opportunity targets suppliers capable of delivering multiple mechanical components and assemblies to meet military standards and timely fulfillment within the described option framework.

Technical Specifications & Requirements

• No explicit technical specs are published in the tender text.
• Notable procurement terms include: sample checks 72 hours prior to tech bid opening, GST applicability to be self-managed by bidders with reimbursement at actuals or contracted rate, and a requirement to avoid obsolete items with at least 1 year residual market life.
• Key commercial terms include a 25% quantity option during contract execution, and delivery timelines anchored to the original delivery period with computed extensions based on the option clause.
• The tender also requires bidders to demonstrate financial stability (three-year turnover) and non-liquidity/insolvency status, along with mandatory certificates as per T&Cs.

Terms, Conditions & Eligibility

• EMD/guarantee not disclosed in the excerpt; bidders must comply with the option clause allowing ±25% quantity changes.
• Turnover: minimum average annual turnover over the last three financial years as per bid document; documented via audited balance sheets or CA certificates.
• Financial standing: no liquidation or bankruptcy; bidder to upload undertaking.
• Non-obsolescence: products must have at least 1 year residual market life; not end-of-life by OEM.
• Samples: mandatory sample submission and 72-hour pre-bid sample check; GST to be managed by bidder with reimbursement aligned to actuals or quoted rate.
• Certificates: all required certificates/documents must be uploaded; missing documents may lead to rejection.