GEM

Ntpc Sail Power Company Ltd Security Equipment Tender Sundargarh Odisha 2025

Bid Publish Date

19-Nov-2025, 11:13 am

Bid End Date

29-Nov-2025, 12:00 pm

Bid Opening Date

29-Nov-2025, 12:30 pm

Value

₹22,60,528

Location

SUNDARGARH , ODISHA

Progress

Issue19-Nov-2025, 11:13 am
AwardPending
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Quantity

47

Category

M3448010001

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified in data
  • • Technical certifications/standards: Not specified in data; warranty window 18/12 months noted
  • • Special clauses: Up to 25% quantity variation during contract at same rates; minimum 30 days extra time
  • • Eligibility criteria: GST registration, PAN, EFT mandate, cancelled cheque; visual inspection at NSPCL stores
  • • Warranty/AMC: 18 months or 12 months depending on item from supply/use date
  • • Penalties/Performance: No explicit LD; order extension allowed per option clause
  • • Delivery: Delivery as per bid schedules; earliest supply encouraged
  • • Documentation: Nil-Deviation certificate, SPC, and mandatory supply certificates

Categories 23

RECIPROCATING PUMPS OSCILLATING PUMPS COMPRESSED AIR NON RETURN VALVE DUPLEX PUMPS BOILER VALVE OIL PUMP VALVE ANIMAL WATERING MACHINES BOILER MOUNTING VALVE COMPRESSOR KITS HYDRO-MECHANICAL EQUIPMENT MISCELLANEOUS VALVE AIR GENERATOR COOLANT PNEUMATIC VALVES ARC VALVE PNEUMATIC GEYSER VALVES STEAM GENERATOR DEEPWELL PUMPS IRRIGATION PUMPS

Tender Overview

Ntpc Sail Power Company Ltd invites bids for security equipment procurement in SUNDERGARH, ODISHA. Estimated value: ₹2,260,528.36 with 12 BOQ items across multiple security equipment categories. The tender emphasizes strict adherence to item specifications as quoted, with inspection at NSPCL stores and a 18/12 month warranty window. Delivery is to be completed per bid schedules, with priority to earliest possible supply. The clause permits up to 25% quantity variation at contract award and during the currency at contracted rates, subject to minimum 30 days additional time. Bidders must align to GST and invoicing rules; 100% payment is due within 10 days of receipt and acceptance at site stores. This procurement includes fitment guarantees and post-supply documentation (warranty certificates, fitment/interchangeability certificates). The opportunity targets vendors capable of rapid deployment and strict compliance with workmanship and manufacturing standards. The bid includes requirement for techno-commercial offer, Nil-Deviation certificate, and SPC endorsement. The tender presents a compact, high-control supply contract for NSPCL stores.

Technical Specifications & Requirements

  • No item-level technical specifications are provided in the data; bidders must rely on item long text and any deviations must be clarified before bid submission
  • Key terms include: 18/12 month warranty from date of supply/use; visual inspection at NSPCL stores for acceptance; fitment guarantee; delivery as per bid schedules; 100% payment within 10 days after receipt/acceptance; GST handling on bidder’s side; vendor code creation documentation including PAN, GSTIN, cancelled cheque, EFT mandate
  • Documentation required with bid: endorsed Nil-Deviation certificate, tender document, SPC; with supply: fitment/interchangeability certificate and warranty certificate
  • PBG not applicable; site delivery at NSPCL stores; items to be quoted strictly as per item long text
  • Special instruction to clarify material deviations prior to bid submission; no post-bid clarifications on deviations are entertained

Terms, Conditions & Eligibility

  • EMD: Not specified in the data
  • Delivery: As per bid schedules; optional quantity extension up to 25% during contract at contracted rates; additional time formula applies with minimum 30 days
  • Payment terms: 100% payment within 10 days after receipt and acceptance
  • GST: Bidder bears GST impact; GST reimbursement as actuals or applicable rate, whichever is lower, up to quoted GST
  • Documents for bid: PAN, GSTIN, Cancelled Cheque, EFT Mandate; invoice must be in consignee name with consignee GSTIN
  • Warranty: 18 months for some items / 12 months for others from supply/use date; fitment guarantee; non-deviation policy must be adhered to
  • Inspection: Visual inspection at NSPCL stores with accompanying documents
  • Penalties/LD: Not specified; extension rules allow scope adjustments within contract terms
  • Special clauses: Items to be quoted strictly per item long text; pre-bid clarifications required for deviations
  • Bonding: PBG not applicable; approval of drawings/QP not applicable
  • Eligibility: Vendors must submit techno-commercial offer with Nil-Deviation and SPC endorsement; material must pass fitment and interoperability checks

Key Specifications

  • No item-level technical specifications provided

  • 12 total items in BOQ; Item details labelled N/A in data

  • Warranty: 18 months (some) / 12 months (from supply/use)

  • Payment: 100% within 10 days of receipt/acceptance

  • Delivery: per bid schedule; option up to 25% quantity variation at contracted rates

  • Inspection: visual at NSPCL stores prior acceptance

Terms & Conditions

  • Delivery quantity may vary up to 25% at contract and during currency at same rates

  • 100% payment due within 10 days after receipt and acceptance at NSPCL stores

  • GST treatment and documents required at bid submission

  • Nil-Deviation certificate and SPC endorsed with techno-commercial bid

Important Clauses

Payment Terms

100% payment within 10 days after material receipt and site acceptance at NSPCL stores; GST handling as actuals or lower rate

Delivery Schedule

Delivery per bid schedules; option to increase quantity up to 25% during contract at contracted rates; minimum 30 days extra time if extended

Penalties/Liquidated Damages

Not explicitly specified; extensions allowed under option clause; no PBG obligation

Bidder Eligibility

  • GST registration and PAN validation

  • EFT mandate and cancelled cheque submission

  • Ability to supply as per item long text with visual inspection at NSPCL stores

  • Compliance with Nil-Deviation certificate and SPC endorsement

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 M3448010001 SM55 AC AIR FILTER ELEMENTS 12 no kiran.munda 90
2 M3448010011 SM55 AC OIL FILTER KIT 6 no kiran.munda 90
3 M3560090038 17 11 8 2 AIR BREATHER FILTER 7 no kiran.munda 90
4 M5695060032 BOTHRA FILLER BREATHER ASSEMBLY 1 ea kiran.munda 90
5 M3448880019 UP5 15 7 COOLANT ULTRA 20 LITERS 10 no kiran.munda 90
6 M3448010019 SM55 AC KIT BLOW DOWN 3 ea kiran.munda 90
7 M3448010020 SM55 AC KIT CHECK VALVE 3 no kiran.munda 90
8 M3448010021 SM55 AC SAFTEY VALVE INLET 1 no kiran.munda 90
9 M3448010022 SM55 AC SAFETY VALVE INLET 1 no kiran.munda 90
10 M3448010023 SM55 AC ELEMENT THERMO CONTROL 1 no kiran.munda 90
11 M3448010024 SM55 AC OIL PUMP 1 no kiran.munda 90
12 M3448010025 SM55 AC BLOWDOWN VALVE 1 no kiran.munda 90

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

endorsed Nil-Deviation certificate

6

Tender document and SPC (supplied with bid)

7

Fitment/interchangeability certificate (with material supply)

8

Guarantee/warranty certificate (with material supply)

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for Ntpc Sail Security Equipment tender in Sundargarh Odisha 2025?

Bidders should prepare PAN, GSTIN, cancelled cheque, and EFT mandate; endorse Nil-Deviation certificate, SPC, and tender document with techno-commercial bid. Ensure items meet item long text and include fitment/interchangeability certificates with supply; payment is 100% within 10 days of receipt and acceptance.

What documents are required for NSPCL security equipment procurement in Odisha?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, Nil-Deviation certificate, SPC endorsement, and material-specific warranties. Invoices must be in consignee name with its GSTIN; visual inspection will be conducted at NSPCL stores prior to acceptance.

What are the delivery terms for the NSPCL tender in Sundargarh?

Delivery must align with bid schedules; quantity may be increased up to 25% during contract at contracted rates. If extended, additional time equals (increased quantity/original quantity) times original delivery period, minimum 30 days; supplier should strive for earliest possible delivery.

What warranty and quality checks apply to NSPCL security items?

Warranty spans 18 months or 12 months from supply or use date, whichever occurs first. Visual inspection at NSPCL stores is mandatory for acceptance; fitment guarantee applies; any deviations must be clarified before bid submission.

What are the GST implications for NSPCL procurement bids in Odisha?

GST is to be paid/reimbursed as actuals or at the applicable rate, whichever is lower, with the bidder bearing GST impact. Ensure GSTIN is valid and invoices align with consignee GSTIN.

How is payment processed for NSPCL security equipment supply?

Payment terms require 100% payment within 10 days after receipt and site acceptance. Ensure all supply certificates (interchangeability, warranty) accompany the invoice for timely processing.

What is the scope of quantities for the NSPCL items in this tender?

The tender allows up to 25% additional quantity at contracted rates beyond bid quantity; during currency, delivery time adjusts based on the increased quantity with a minimum 30-day extension.

What documentation accompanies material supply for NSPCL tender winners?

Provide fitment/interchangeability certificate and warranty certificate with material supply; include endorsement of Nil-Deviation certificate and SPC; ensure GST and PAN details are consistent on all documents.