GEM

Department Of Higher Education Chandigarh Networking Equipment Tender 2025: 24/48-Port Switches, Fiber Cabling, IEC-62443-4-1 Compliant, 2.6M

Posted

23 Oct 2025, 10:41 am

Deadline

07 Nov 2025, 04:00 pm

EMD

₹1,00,000

Value

₹26,00,000

Location

CHANDIGARH , CHANDIGARH

Progress

Issue23 Oct 2025, 10:41 am
AwardPending
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Quantity

38190

Category

24 Port Layer 3 Switch

Bid Type

Two Packet Bid

Key Highlights

  • • OEM-only or Authorized Reseller participation; dual bids lead to disqualification
  • • IEC-62443-4 1:2018 (or equivalent) cyber security certification required for OEM capabilities
  • • 20 years of Indian-based OEM operations; 10-year Chandigarh/Tricity service center proof
  • • 25% quantity variation allowed during contract with defined delivery extension calculation
  • • All switches, fiber modules, cables, and copper accessories to be sourced from the same OEM
  • • Warranty policy must be on OEM letterhead; installation charges included
  • • Factory preloaded software and genuine hardware requirement clearly stated
  • • EMD of ₹100,000 is mandatory with no exemptions

Categories 11

NETWORKING RACK PANEL CABLE PORT HDPE PIPE FLEXIBLE PIPE CAT NETWORKING EQUIPMENTS LAN ELECTRICAL?CONDUIT NETWORK SWITCHES

Tender Overview

The Department of Higher Education, Chandigarh invites bids for a comprehensive networking procurement package including 24 Port Layer 3 switches, 24 Port Layer 2 switches, 24 Port unmanaged switches, SFP modules, Cat 6 LAN cables, Cat 6 outlets, patch panels, optical fiber cables, LIUs, network racks, conduit systems, and associated installation services. Estimated value is ₹2,600,000 with an EMD of ₹100,000. All items must be sourced from a single OEM or an authorized reseller, ensuring OEM-certified warranty and factory preloaded software. The scope covers installation charges and free-carrying accessories, with a 25% quantity variation allowed during contract execution. Unique emphasis on cyber security certification and long-standing OEM presence in India differentiates this tender.

Key Specifications

  • OEM/Authorized Reseller requirement with single OEM for all items

  • IEC-62443-4 1:2018 or equivalent cyber security certification

  • Minimum 20 years Indian-based OEM operations; 10-year local service center

  • Factory preloaded software and genuine hardware for all components

  • All cables/connectors provided free of cost with installation

Terms & Conditions

  • EMD ₹100,000 mandatory; no exemptions for OEM/MSME/RESELLER

  • 25% quantity variation with calculated delivery extension based on original delivery period

  • Only OEM or Authorized Reseller bids; combined bids lead to disqualification

Important Clauses

Payment Terms

EMD required; detailed payment terms to be specified in bid documents; ensure alignment with 25% quantity variation and delivery schedule

Delivery Schedule

Option clause enables up to 25% quantity increase; delivery period adjustments follow formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

LD terms not explicitly stated; ensure compliance with delivery deadlines and warranty terms as per OEM commitments

Bidder Eligibility

  • Only OEM or Authorized Reseller with valid authorization

  • Minimum 20 years of Indian-based OEM operations

  • Proven Chandigarh/Tricity service center presence for last 10 years

Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 24 Port Layer 3 Switch as per tech specs 2 piece buycon21 45
2 24 Port Layer 2 Switch as per tech specs 10 piece buycon21 45
3 24 Port Unmanaged switch as per tech specs 20 piece buycon21 45
4 SFP module as per tech specs 10 piece buycon21 45
5 Cat 6 Cable for LAN as per tech specs 30,500 meter buycon21 45
6 Cat 6 Information-Outlet as per tech specs 450 piece buycon21 45
7 Cat 6 Patch Cord 1 Meter as per tech specs 450 piece buycon21 45
8 Cat 6 Patch cord 2 Meter as per tech specs 450 piece buycon21 45
9 Cat 6 Patch Panel for LAN as per tech specs 22 piece buycon21 45
10 Optical Fiber Cable for LAN as per tech specs 2,000 meter buycon21 45
11 LIU 24 Port as per tech specs 2 piece buycon21 45
12 LIU 12 Port as per tech specs 5 piece buycon21 45
13 Optical Fiber Patch Cord for LAN as per tech specs 10 piece buycon21 45
14 Face Plate Single as per tech specs 450 piece buycon21 45
15 Network Rack 9 U as per tech specs 6 piece buycon21 45
16 Network Rack 15 U as per tech specs 2 piece buycon21 45
17 PVC conduit 32 mm with accessories as per tech specs 800 foot buycon21 45
18 PVC Conduit 25 mm with accessories as per tech specs 1,200 foot buycon21 45
19 HDPE Pipe 32 mm with clamp as per tech specs 1,500 foot buycon21 45
20 Flexible pipe 32 mm as per tech specs 300 foot buycon21 45
21 Service and installation charges as per tech specs 1 as per meter and foot buycon21 45

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Required Documents

1

EMD payment proof (₹100,000) and detail of payment method

2

OEM authorization letter or authorized reseller agreement on OEM letterhead

3

Technical compliance letter on OEM letterhead for all components

4

Warranty policy on OEM letterhead covering all items

5

Proof of OEM Indian operations for ≥20 years

6

Proof of OEM service center in Chandigarh/Tricity for ≥10 years

7

Documentation evidencing factory preloaded software and genuine hardware

8

GST registration and PAN card; company financial statements

9

Installation plan and schedule inclusive of charges

10

Any additional certificates per bid terms (IEC-62443-4 1:2018 or equivalent)

Frequently Asked Questions

How to bid in the Chandigarh networking equipment tender 2025?

Bidder must be an OEM or Authorized Reseller with OEM letterhead, provide IEC-62443-4 1:2018 or equivalent cybersecurity certification, and submit an EMD of ₹100,000. Include warranty policy, proof of 20 years Indian operations, service center proof in Chandigarh, and installation charges details.

What documents are required for this networking bid in Chandigarh?

Submit EMD proof, OEM authorization on OEM letterhead, technical compliance letter, warranty policy on OEM letterhead, proof of 20 years Indian operations, service center proof in Chandigarh/Tricity for 10 years, factory prepaid software confirmation, GST and PAN, and installation plan with schedule.

What standards are required for cyber security in this tender?

OEM must demonstrate IEC-62443-4 1:2018 or equivalent capability. Provide certification or formal documentation on OEM letterhead. This credential applies to all switches, fiber modules, and related components included in the bid.

What is the EMD amount and its payment mode for this bid?

EMD is ₹100,000 and must be paid via the specified method (DD or online). The amount is non-refundable if the bidder withdraws or fails the bid, and it confirms bid seriousness and capability.

What delivery terms apply to quantity variation in this Chandigarh bid?

The option clause allows up to 25% quantity variation. Delivery extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

Which entities can participate in the bid for networking gear in Chandigarh?

Only OEMs or Authorized Resellers may participate. If both OEM and its authorized reseller bid, both bids are technically disqualified; ensure jedinity of source and appropriate authorization.

What installation and warranty commitments are expected in this tender?

Bid must include installation charges, free accessories and cables, factory preloaded software, genuine hardware, and a warranty policy on OEM letterhead covering all items; service center proof in Chandigarh/Tricity for the last 10 years is required.

What items are included under the 21 BoQ categories in this bid?

Categories include 24 Port Layer 3/Layer 2 switches, 24 Port unmanaged switches, SFP modules, Cat 6 cables/outlets/patch cords/panels, optical fiber cables, LIUs, network racks, PVC/HDPE conduits, and installation services with 21 listed items in the BoQ.

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