GEM

Urban Development and Housing Department Bihar Tractors (V1) Q2 Tender Madhubani Bihar 2025

Bid Publish Date

08-Dec-2025, 6:10 pm

Bid End Date

18-Dec-2025, 7:00 pm

EMD

₹60,000

Location

MADHUBANI , BIHAR

Progress

Issue08-Dec-2025, 6:10 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Categories 1

AGRICULTURE MACHINE

Tender Overview

The procurement entity is the Urban Development and Housing Department Bihar for Tractors (V1) Q2 in Madhubani, Bihar. The bid requires an EMD of ₹60,000 and allows quantity variations up to 25%, with extended delivery periods calculated from the original delivery timeline. Bidders must upload a Data Sheet matching offered parameters, and OEM/authorised distributor details are mandatory. GST handling is bidder’s responsibility with reimbursement as per actuals, and consortium bids are permitted with a single leader responsible for execution. This tender emphasizes compliance with data sheet integrity and supplier credibility in the absence of product specifications.

Technical Specifications & Requirements

  • Product category: Tractors (V1) Q2 (no further technical specs provided in data)
  • Data Sheet of offered products to be uploaded and matched against bid
  • If OEM is not the manufacturer, Manufacturer Authorization from OEM required
  • If bidding as a consortium, all members share equal responsibility; designate leader
  • GST invoice and GST portal payment screenshot to be uploaded on GeM
  • Delivery and performance depend on option clause math: extended delivery time linked to quantity adjustments
  • Ensure compliance with all ATC terms referenced by the buyer; match parameters precisely

Terms, Conditions & Eligibility

  • EMD: ₹60,000
  • GST is bidder’s responsibility; reimbursement as per actuals or applicable rate
  • Not under liquidation or bankruptcy; affidavit to be uploaded
  • Consortium allowed with shared responsibility; ensure equal accountability
  • Data Sheet alignment mandatory; any mismatch may lead to bid rejection
  • OEM authorization required where applicable; provide full contact details
  • Invoice to include GST; provide GST portal payment screenshot

Key Specifications

  • Tractors (V1) Q2 - no detailed technical specs provided in tender

  • Total EMD amount: ₹60,000

  • Quantity variation up to 25% at contract placement and during currency

  • Delivery period adjustments: (Extended quantity / Original quantity) × Original delivery period, min 30 days

  • Mandatory Data Sheet alignment with bid and product offered

  • OEM authorization required for non-manufacturer bidders

Terms & Conditions

  • EMD of ₹60,000 required; payment terms not specified beyond GST handling.

  • Delivery period can vary with 25% quantity variation; extended time rules apply.

  • Consortium bids allowed; each member equally responsible for contract execution.

Important Clauses

Payment Terms

GST to be paid by bidder; reimbursement as actuals or applicable rates; GST invoice must be uploaded with bid.

Delivery Schedule

Option clause allows 25% quantity increase; delivery time extended proportionally; minimum 30 days.

Penalties/Liquidated Damages

Not explicitly stated; bids subject to ATC terms attached by buyer.

Bidder Eligibility

  • Not under liquidation or bankruptcy; submit applicable affidavit

  • GST registration active; GST invoice compliance

  • OEM authorization or distributor authorization if not manufacturer

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (if any) and turnover proof

4

Financial statements (last 2-3 years)

5

EMD submission document (receipt/DD/online payment proof)

6

Technical bid documents and Data Sheet of offered product

7

OEM/Manufacturer authorization or Distributorship certificate

8

GST invoice sample and GST portal payment screenshot

9

Affidavit of not being blacklisted (as applicable)

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for tractors (V1) Q2 tender in Madhubani Bihar 2025

Bidders must register on GeM, submit EMD ₹60,000, provide a validated Data Sheet, obtain OEM authorization if not manufacturer, and upload GST invoices. Ensure GST is correctly accounted for and a consortium lead is declared if joining with partners. Delivery terms follow the 25% quantity variation clause.

What documents are required for the Bihar tractor bid 2025

Required documents include GST registration, PAN, recent financials, experience certificates, EMD proof, Data Sheet alignment, OEM authorization, and GST invoice sample with GST portal payment screenshot. Notarized affidavits may be needed asserting no blacklisting status.

What are the delivery terms for quantity variation in this tender

The option clause allows a supplier to increase quantity by up to 25% at contracted rates. If exercised during extended delivery, additional time = (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

Which organizations require OEM authorization for this Bihar tractor tender

If the bidder is not the original manufacturer, provide an OEM/Manufacturer Authorization letter detailing name, designation, address, email, and phone. This is mandatory to validate product provenance and after-sales support.

What is the role of the Data Sheet in the GeM bid for tractors

The Data Sheet must precisely match the offered product specifications. Discrepancies can lead to bid rejection. Upload the Data Sheet along with the bid and ensure all parameters align with the actual tractors offered.

What happens if I fail to submit GST invoice as required

Failure to upload the GST invoice and GST portal payment proof may lead to bid rejection or non-qualification for payment reimbursements. Ensure the invoice reflects applicable GST and is uploaded on GeM with the bid.

Is there a consortium option for this tractor procurement in Bihar

Yes, consortium bids are allowed. All consortium members share equal responsibility for contract execution, with a designated leader. An undertaking confirming joint responsibility must be uploaded with the bid.

What is the minimum documentation for bid submission in Madhubani

Submit GST certificate, PAN, two to three years of financial statements, EMD proof, Data Sheet, OEM authorization if required, experience certificates, and GST invoice sample. Ensure all uploaded documents correspond to the offered tractors and terms.

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